M I N U T E S

 

FINANCE & ADMINISTRATIVE COMMITTEE

2002-05-06 - Canada Room

 

Attendance

 

Chair,                  Councillor K. Usman Vice-Chair, IT     Councillor S. Daurio Members:            Regional Councillor G. Landon                            Councillor J. Virgilio Others:                Councillor D. Horchik                            Councillor G. McKelvey                            Councillor E. Shapero                            Regional Councillor T. Wong

J. Livey, Chief Administrative Officer A. Taylor, Commissioner of Corporate Services J. Mascarin, Assistant Town Solicitor M. F. Turner, Commissioner of Development Services B. Cribbett, Treasurer J. Baird, Acting Commissioner of Development Services J. Allen, Chief Information Officer B. Nanninga, Executive Assistant to Mayor and Council T. Houghting, Director of Financial Reporting P. Wealleans, Director of Taxation S. Weaver, Manager of Enforcement S. Laing, Manager, Employee Relations J. Lustig, Manager, Financial Planning M. Visser, Senior Investment/Financial Analyst P. Loukes, Director of Street Services S. Birrell, Town Clerk D. Smith, Committee Clerk

 

The Finance & Administrative Committee convened at the hour of 1:05 p.m. with Councillor K. Usman in the Chair.

 

 

DISCLOSURE OF INTEREST

None declared.

 

Moved by Regional Councillor G. Landon

Seconded by Councillor S. Daurio

 

That Committee recess In Camera to discuss confidential matters.

 

Carried.

At 2:00 p.m. Committee reconvened.

 

 

 

1.         WEBSITE AUDIO STREAMING OF
COUNCIL MEETINGS (9.0 & 7.14)

 

Moved by Councillor E. Shapero

Seconded by Councillor G. McKelvey

 

That By-law No. 2001-1, "A By-law to Govern The Proceedings Of Council And Committees Of Council" be amended to permit regular website audio streaming of Council meetings.

 

Carried.

 

Staff were requested to bring forward a report on the number of users.

 

 

2.         536142 ONTARIO INC. AND YORKWOOD HOMES
MODEL HOME AGREEMENT (8.4)

 

Moved by Councillor J. Virgilio

Seconded by Councillor S. Daurio

 

That the Town be authorized to enter into a Model Home Agreement with 536142 Ontario Inc. and Yorkwood Homes with respect to Lots 22, 29, 35 and 55 to 59 inclusive, on Draft Plan of Subdivision 19T-95012, Phase 1 and that the Mayor and Clerk be authorized to execute the agreement in a form satisfactory to the Town Solicitor.

 

Carried.

 

 

 

3.         WORKPLACE SAFETY AND INSURANCE BOARD
CONSULTATION ON COVERAGE (11.0)

 

Moved by Councillor J. Virgilio

Seconded by Councillor S. Daurio

 

That the attached submission, Appendix 1, from the Schedule 2 Employers Group to the Workplace Safety and Insurance Board (WSIB) in response to the Consultation on Coverage be endorsed.

 

Carried.

 

 

 

 

 

4.         TAXI AND LIMOUSINE LICENSING (2.23)

 

The Town Clerk advised that a new class of 'Premiere' licenses will be issued.  These plates will be owner-operated and non transferable.  There will be a requirement for vehicles to be 3 years or less.   It is the intent to provide driver training and increased enforcement.  Representatives from the taxi industry were present and expressed concerns:

• Loss of pension plan
• Necessity of providing newer vehicles
• Lack of enforcement

 

Moved by Councillor S. Daurio

Seconded by Regional Councillor G. Landon

 

That By-law No. 2001-40, 'A By-law for Licensing, Regulating and Governing Owners and Drivers of Taxicabs and Taxicab Brokers' be amended;

 

And that By-law No. 206-98, 'A By-law to License and Regulate Owners and Drivers of Limousines' be amended;

 

And that a new class of 'Premiere' taxi licenses be established and twenty licenses be issued;

 

And that a cap of fifty limousine licenses be established.

 

And that the Town Clerk prepare a report and recommendation on whether the age of vehicles operating with the current plates should be capped.

 

Carried.

 

Amended by Council on May 14, 2002 as follows:

 

And that a new class of 'Premiere' taxi licenses be established and twenty licenses be issued to be phased in over a three (3) year period conditional upon vehicles passing the safety inspection with a provision for payment of the initial license fee over twenty-four (24) months;

 

 

5.         FOOD PREMISES INSPECTION AND DISCLOSURE (2.0)

 

Moved by Regional Councillor G. Landon

Seconded by Councillor G. McKelvey

 

That By-law 2001-37, as amended, being a by-law to provide for the Licensing and Regulation of Eating Establishments, be repealed and that a new by-law be introduced to Council to include the licensing of all food premises that conduct food preparation on site;

 

And that a standard business licensing fee of $100.00 be introduced for all food premises;

 

And that the new by-law stipulate that a notice visible to members of the public be posted at the entrance indicating that a food premise inspection report is available on request;

 

And further that the new by-law take effect January 1, 2003.

 

Carried.

 

6.         BODY-RUB PARLOURS - HOURS OF OPERATION (2.0)

 

Moved by Regional Councillor G. Landon

Seconded by Councillor E. Shapero

 

That By-law No. 116-98, 'A By-law Respecting the Licensing, Regulating and Inspecting of Body-Rub Parlours and Body-Rub Attendants' be amended to provide: (1) for a daily closing time of 9:00 p.m.; (2) to specify the type and size of viewing windows in the massage room doors; and (3) to stipulate the manner in which an attendant or operator shall be clothed.

 

Carried.

 

 

7.         LICENSING OF COMPLEMENTARY HEALTH
CARE ESTABLISHMENTS (2.0 & 2.12)

 

Moved by Councillor D. Horchik

Seconded by Regional Councillor G. Landon

 

That By-law No. 116-98, 'A By-law Respecting the Licensing and Inspecting of Body-Rub Parlours and Body-Rub Attendants' be amended to:

 

·        Revise the title to read 'A By-law Respecting the Licensing and Inspecting of Body-Rub Parlours and Attendants and Complementary Health Care Service Providers and Attendants'

 

·        Amend Section 8 to provide for a cap of twelve (12) Complementary Health Care Service Establishments, grandfathering those currently in existence;

 

·        Amend Section 8 to exempt health care providers registered with the Province, such as chiropractors and registered massage therapists;

 

·        Amend Section 46(b) to remove the exemption from licensing of Complementary Health Care Service Establishments and attendants;

 

·        Amend Schedule "A" to provide for an annual license fee of $3,500; an annual Operator's fee of $200 and an annual Attendant's fee of $200; and,

 

·        Amend Schedule "B" to delete references to the exemption of Complementary Health Care service providers from the licensing provisions of the By-law.

 

Carried.

Amended by Council on May 14, 2002 as follows:

 

• Amend Section 8 to provide for a cap of twelve (112) Complementary Health Care Service Establishments, grandfathering those currently in existence with the provision that application must still be made for a license and that it may be denied;

 

And further that staff be authorized, in consultation with representatives of the holistic industry, to bring forward a report recommending a by-law solely for the recognition of Holistic Practitioners.

 

 

8.         CAFETERIA SERVICES FOR MARKHAM CIVIC CENTRE
014-R-02 (7.12)

 

Moved by Councillor S. Daurio

Seconded by Regional Councillor T. Wong

 

That RFP 014-R-02 for Cafeteria Services for Markham Civic Centre be awarded to the highest ranked acceptable bidder, Unique Caterers and Party Services, for a term of FOUR (4) years with an option to renew for a additional THREE (3) years based on mutual agreement and with conditions that provide a financial return to the Town as follows:

 

            1.         Fixed Maintenance Fee of $200.00 per month

            2.         1% of gross sales including coffee cart, till sales and catering services

3.         Additional 1% of gross sales from catering services for non-Town related functions

            4.         Annual assessed property tax for the cafeteria

5.         Cafeteria rental of $200.00 per non-Town related function catered in the Town cafeteria

 

 

And that funds collected will be credited to account #750 751 8902 Civic Centre Reflections Restaurant.

 

Carried.

 

9.         GRANTS POLICY/REVIEW (7.6)

 

Concern was expressed with respect to the logistics outlined in the report for sponsorship of tables.  It was agreed to refer back to staff for further consideration.  It was suggested that the Mayor's Executive Assistant circulate requests to members of Council before the matter is considered by Committee.

 

Moved by Councillor D. Horchik

Seconded by Councillor J. Virgilio

 

That the Grants funding allocation be brought forward annually during the budget process for review and approval by Council.

 

Carried.

Moved by Councillor D. Horchik

Seconded by Councillor J. Virgilio

 

That the Core Grants, as identified in Exhibit “A”, be transferred to the Recreation, Community Service budget with the addition of German Mills Community Centre.

 

Carried.

 

Moved by Councillor D. Horchik

Seconded by Regional Councillor G. Landon

 

That a budget and previous year’s financial statement be submitted with all requests for funding for the Celebrate Markham Grants, as identified in Exhibit “A”, for financial review by staff before funds are released with the addition of a grant of $2000.00 for Seniors' Hall of Fame.

 

Carried.

 

Moved by Councillor J. Virgilio

Seconded by Regional Councillor G. Landon

 

That the Uncommitted Grants of $6,250.00, together with $5,750.00 from the Council Promotion Account #840 8415840 be transferred to the following categories:

 

                                                                        Maximum for Category    Maximum per grant

 

·        Travelling Teams                                             $ 3,000                        $1,000

·        Council Promotion - Minor                              $ 4,000                        $   250

·        Council Promotion - Major                              $ 5,000                        $1,000

 

Sponsorship of Tables -

·        Finance & Administrative Committee approval as they come in.

·        B. Nanninga to circulate in advance of submission to ensure the table is full.

 

Carried.

 

Moved by Councillor J. Virgilio

Seconded by Councillor D. Horchik

 

That $3,000.00 be transferred from Council Special Events Expenditure Account #110 1104290 to Celebrate Markham to fund the Senior Extravaganza.

 

Carried.

 

Moved by Councillor J. Virgilio

Seconded by Councillor D. Horchik

 

That the budget allocation for each Councillor be increased by $500.00 to allow for cost related to attend sponsored table events, be deferred.

 

Carried.

 

 

 

 

Moved by Councillor J. Virgilio

Seconded by Councillor E. Shapero

 

That the grants and sponsorship guidelines, attached as Exhibit “B”, be approved for implementation in 2002 with table sponsorship deleted.

 

Carried.

 

Moved by Councillor J. Virgilio

Seconded by Councillor D. Horchik

 

That all recipients of grants or sponsorship funding in 2002 be sent a copy of the new guidelines, be deferred.

 

Carried.

 

Moved by Councillor J. Virgilio

Seconded by Councillor D. Horchik

 

That the funding levels for the 2002 Grants and sponsorship allocations, attached as Exhibit “C”, be approved with table sponsorship deferred and Seniors' Hall of Fame added to Celebrate Markham Grants.

 

Carried.

Moved by Councillor J. Virgilio

Seconded by Councillor D. Horchik

 

That staff report monthly to the Finance and Administrative Committee on all grant and sponsorship requests.

 

Carried.

Moved by Councillor J. Virgilio

Seconded by Regional Councillor G. Landon

 

That a report be prepared and brought forward in June on the following:

 

·        Sponsorship of Tables

·        Volunteer Awards

 

 

Carried.

 

………………………………..

 

At 1:05 p.m. Committee recessed in-camera to discuss confidential matters and reconvened at 2:00 p.m.

………………………………..

 

RECOMMENDATION:

 

That the Committee rise from the In-camera session and the Chairman report.

 

 

10.       253 CARLTON ROAD, UNIONVILLE
OMB SEVERANCE AND MINOR VARIANCE APPEALS
COMMITTEE OF ADJUSTMENT FILE NOS. A/05/02,
A/08/02, B/05/02 (11.3)

 

Moved by Regional Councillor G. Landon

Seconded by Councillor S. Daurio

 

That the Town Solicitor be instructed to not attend the Ontario Municipal Board hearing respecting severance and minor variances appeals for 253 Carlton Road, Unionville.

 

Carried.

 

11.       BY-LAW ENFORCEMENT & LICENSING
DIVISION RE-ORGANIZATION (11.3)

 

Moved by Regional Councillor G. Landon

Seconded by Councillor S. Daurio

 

That, contingent upon Council approval of the new initiatives surrounding the taxi and limousine industries, the body-rub and complementary health care establishments, food establishments and the new sign by-law, approval be granted for the re-organization of the By-law Enforcement and Licensing Division of the Clerks Department; it being understood that this approval represents two additional full-time equivalents, the costs for which will be offset entirely by revenue generation.

 

Carried.

 

12.       TAX SALE PROPERTIES - UPDATE (7.3)

 

Moved by Councillor D. Horchik

Seconded by Councillor G. McKelvey

 

That the Treasurer proceed with the sales of the following properties by public tender under the Municipal Tax Sales Act, R.S.O. 1990:

 

Assessment Roll Number          Address                                   Description

1936-020-111-81400-0000    N/S Lyndhurst Dr.                    Vacant Land

1936-020-111-82000-0000    N/S Lyndhurst Dr.                    Vacant Land

 

And That, prior to proceeding with the sale of the following property, staff bring back a report including information on whether the lot is buildable:

            1936-040-280-21250-0000

 

And that the sale of 1936-040-272-01000 be deferred and referred to Committee of the Whole and staff to discuss the possibility of the Town obtaining assignment of the lien and vacant possession before proceeding to public sale and to notify the owner prior to the Committee of the Whole.

 

Carried.

 

 

…………………………………………………………….

 

 

 

 

 

 

 

 

 

13.       STATUS REPORT RICHMOND HILL HYDRO (13.7)

 

Moved by Regional Councillor G. Landon

Seconded by Councillor G. McKelvey

 

That the report "Recapitalization of Richmond Hill Hydro Inc." be received for information.

 

Carried.

 

 

14.       VARLEY MCKAY ART FOUNDATION OF MARKHAM (6.9)

 

Moved by Regional Councillor G. Landon

Seconded by Councillor J. Virgilio

 

That staff prepare a report, to be endorsed by the Varley Art Galley Board, on how to reduce expenditures or otherwise write-off the outstanding debt, for presentation to the Committee of the Whole in June.

 

Carried.

 

 

15.       UPDATE ON CANADA-ONTARIO INFRASTRUCTURE
GRANT FOR ANGUS GLEN COMMUNITY CENTRE
AND LIBRARY (7.6, 6.6)

 

Moved by Councillor J. Virgilio

Seconded by Councillor S. Daurio

 

That the report "Update on Canada-Ontario Infrastructure Grant for Angus Glen Community Centre and Library" be received.

 

Carried.

 

 

16.       2002 FIRST QUARTER INVESTMENT
PERFORMANCE REVIEW (7.0)

 

Moved by Councillor J. Virgilio

Seconded by Councillor S. Daurio

 

That the report dated May 6, 2002 entitled "2002 First Quarter Investment Performance Review" be received.

 

Carried.

 

17.       LIBRARY BOARD'S FINANCIAL STATEMENTS AND
AUDITORS REPORT FOR THE 2001 YEAR END (7.2)

 

Moved by Councillor J. Virgilio

Seconded by Councillor S. Daurio

 

That Council receive for information the May 6, 2002 report entitled "Library Board's Financial Statements and Auditors Report for the 2001 Year End".

 

Carried.

18.       COLLECTIVE AGREEMENT NEGOTIATIONS BETWEEN
MARKHAM PUBLIC LIBRARIES AND CUPE LOCAL 905,
MARKHAM LIBRARIES SUB-UNIT (11.0)

 

Moved by Councillor J. Virgilio

Seconded by Councillor S. Daurio

 

That the Report entitled 'Collective Agreement Negotiations between Markham Public Libraries and CUPE Local 905, Markham Libraries Sub-Unit', dated May 6, 2002 be received for information only.

 

Carried.

 

 

19.       F.C.C.M. INVITATION FOR CANADA DAY DINNER (2002) (12.2.6)

 

Moved by Regional Councillor G. Landon

Seconded by Councillor E. Shapero

 

That the request for the Town to sponsor a table at the annual Canada Day celebration dinner on June 27, 2002 at the Century Palace Chinese Restaurant be deferred at this time; it being understood that once a policy has been established, it will be applied to this request.

 

Carried.

 

20.       CHANGE OF DATE - FINANCE & ADMINISTRATIVE
            COMMITTEE MEETNG - JUNE 3, 2002 (16.23)

 

A poll of the Committee members indicated there would not be a quorum for the June 3, 2002 meeting.  It was agreed to reschedule to May 28, 2002, prior to Committee of the Whole, with the time to be determined at a later date.

 

 

21.       JAZZ FESTIVAL - REQUEST FOR GRANT (7.6)

 

Moved by Councillor S. Daurio

Seconded by Councillor E. Shapero

 

That the request for a Grant from the Markham Jazz Festival be referred to the next Finance & Administrative Committee meeting for consideration.

 

Carried.

 

ADJOURNMENT

 

The Finance & Administrative Committee meeting adjourned at the hour of 3:45 p.m.