General Committee Meeting Minutes

Meeting Number: 20
-
Live streamed
Roll Call
  • Deputy Mayor Michael Chan
  • Regional Councillor Jim Jones
  • Regional Councillor Joe Li
  • Councillor Keith Irish
  • Councillor Ritch Lau
  • Councillor Reid McAlpine
  • Councillor Karen Rea
  • Councillor Andrew Keyes
  • Councillor Juanita Nathan
  • Councillor Isa Lee
Regrets
  • Mayor Frank Scarpitti
  • Regional Councillor Alan Ho
  • Councillor Amanda Collucci
Staff
  • Andy Taylor, Chief Administrative Officer
  • Trinela Cane, Commissioner, Corporate Services
  • Claudia Storto, City Solicitor and Director of Human Resources
  • Bryan Frois, Chief of Staff
  • Stephanie DiPerna, Director, Building Standards
  • Hersh Tencer, Manager, Real Property
  • Graham Seaman, Director, Sustainability & Asset Management
  • Alex Moore, Manager of Purchasing & Accounts Payable
  • Mark Visser, Sr Manager Strategy Innovation ＆ Investments
  • Hristina Giantsopoulos, Election/Council & Committee Coordinator
  • John Wong, Technology Support Specialist II
  • Morgan Jones, Commissioner, Community Services
  • Joseph Silva, Treasurer

1.
CALL TO ORDER

 

INDIGENOUS LAND ACKNOWLEDGEMENT


We begin today by acknowledging the traditional territories of Indigenous peoples and their commitment to stewardship of the land. We acknowledge the communities in circle. The North, West, South and Eastern directions, and Haudenosaunee, Huron- Wendat, Anishnabeg, Seneca, Chippewa, and the Mississaugas of the Credit peoples. We share the responsibility with the caretakers of this land to ensure the dish is never empty and to restore relationships that are based on peace, friendship, and trust. We are committed to reconciliation, partnership and enhanced understanding.

General Committee convened at 9:35 AM with Councillor Keith Irish presiding as Chair. 

The Chair read a statement in recognition of support to the Jewish community after the violence and tragedy that took place in the Middle East over the weekend.     

2.
DISCLOSURE OF PECUNIARY INTEREST

 

There were none disclosed.  

3.
APPROVAL OF PREVIOUS MINUTES

 

The previous meeting minutes will be included on the October 24, 2023 General Committee Agenda. 

4.
DEPUTATIONS

 

There Committee heard the following deputations in relation to item 7.1: 

  • Danielle Russell, Chair, Race Relations Committee, addressed General Committee and expressed support to increase the Race Relations Committee meeting frequency from quarterly to avoid delay in action of emerging and timely issues surrounding racism and to strengthen community partnerships.  
  • Doug Denby addressed the Committee and noted his support to the Race Relations Committee recommendation.

The Committee heard a deputation in relation to item 7.2:

  • Doug Denby expressed his support to the staff recommendation to include rear lane snow removal.   
  • Moved byCouncillor Andrew Keyes
    Seconded byCouncillor Isa Lee

    That the deputations from Danielle Russell and Doug Denby in relation to item 7.1 be received.  

    Carried
  • Moved byCouncillor Andrew Keyes
    Seconded byCouncillor Isa Lee

    That the deputation from Doug Denby in relation to item 7.2 be received.  

     

    Carried

5.
COMMUNICATIONS

 

5.1
WRITTEN SUBMISSION REGARDING MINUTES OF THE RACE RELATIONS COMMITTEE MEETING (16.0)

This item has attachments. 
1.Written Communication from Andrew Yu for GC Sept 19 2023.pdf
2.Written Communication frm Edward Choi for GC Oct 10, 2023.pdf
  • Moved byCouncillor Juanita Nathan
    Seconded byRegional Councillor Joe Li
    1. That the written communications from Andrew Yu & Edward Choi be received.
    Carried

6.
PETITIONS

 

There were no petitions.

7.
CONSENT REPORTS - FINANCE & ADMINISTRATIVE MATTERS

 

7.1
MINUTES OF THE MARCH 6, 2023 RACE RELATIONS COMMITTEE MEETING (16.0)

This item has attachments. 
1.Race Relations Committe Minutes March 6 2023.pdf

Note:  This item was previously deferred at the September 19, 2023 meeting.

There was discussion in relation to the recommendation put forward by the Race Relations Committee in their March 2023 meeting minutes which requested that the meeting frequency be reverted back to monthly from the current quarterly meeting schedule.  General Committee expressed support and opposition on the matter and referred the recommendation back to staff to review the Race Relations Committee objectives as well as the pros and cons of the request.

    1. That the minutes of the March 6, 2023 Race Relations Committee meeting be received for information purposes; and, 
    2. That the Race Relation Committee plays an important role in the implementation of the Diversity Action Plan and the Anti-Black Racism Action Plan as well as amplifying community voices and that the RRC does not agree with the change in frequency of meetings from monthly to quarterly; and further, 
    3. That it be it resolved that the RRC respectfully requests that the meeting frequency be reverted back to monthly. 
  • Moved byCouncillor Juanita Nathan
    Seconded byCouncillor Reid McAlpine

    That the recommendation of the Race Relations Committee in relation to increasing the meeting frequency be referred to staff for an information memo and return to a General Committee Meeting in November 2023.

    Carried

7.2
208-T-23 MAIN STREETS - SNOW LOAD AND HAUL (7.0)

This item has attachments. 
1.208-T-23 Main Streets - Snow Load and Haul.pdf

There was concern expressed over the damage to street lights last winter caused by the snow removal contractor and an inquiry regarding what will be done to mitigate against damage this year. 

Staff advised that the contractor is being held accountable for the repairs per contract terms.  It was noted that through the tender process a new contractor has been selected and that staff will continue to work with them to ensure the appropriate level of service is achieved.  

  • Moved byCouncillor Karen Rea
    Seconded byCouncillor Ritch Lau
    1. That the report entitled “208-T-23 Main Streets – Snow Load and Haul” be received; and,
    2. That contract 208-T-23 Main Streets – Snow Load and Haul be awarded to the lowest priced bidder, 1611974 Ontario Ltd. o/a Brinks Property Services Ltd., for one (1) winter term (November 1, 2023 – April 30, 2024), in the amount of $231,788.93, inclusive of HST, with the option to renew the contract for three (3) additional, separate terms from November 1 to April 30 of the renewal period at the same itemized pricing, for a total contract amount of $927,155.72, inclusive of HST; and,
    3. The award in the amount of $231,788.93 be funded from operating budget 700-504-5416 Snow Hauling Main Street with a budget of $193,344.00; and,
    4. The budget shortfall in the amount of $38,444.93 ($231,788.93 - $193,344.00) be included as part of funding requested in the 2024 operating budget; and further,
    5. That Staff be authorized and directed to do all things necessary to give effect to this resolution.
    Carried

8.
MOTIONS

 

There were no motions. 

9.
NOTICES OF MOTION

 

There were no notices of motion.

10.
NEW/OTHER BUSINESS

 

There was no new or other business. 

11.
ANNOUNCEMENTS

 

There were no announcements

12.
CONFIDENTIAL ITEMS

 

General Committee resolved into Confidential Session at 10:21 AM.

  • Moved byCouncillor Isa Lee
    Seconded byDeputy Mayor Michael Chan

    That, in accordance with Section 239 (2) of the Municipal Act, General Committee resolve into a confidential session to discuss the following matters:

    Carried

12.1
FINANCE & ADMINISTRATIVE MATTERS

 

12.1.1
A PROPOSED OR PENDING ACQUISITION OR DISPOSITION OF LAND BY THE CITY OR LOCAL BOARD; (WARD 2) [MUNICIPAL ACT 2001, Section 239 (c)]

 

The Committee consented to postpone this matter indefinitely.  

12.1.2
A PROPOSED OR PENDING ACQUISITION OR DISPOSITION OF LAND BY THE CITY OR LOCAL BOARD; [MUNICIPAL ACT 2001, Section 239 (c)]

 

The Committee consented to place this matter on the October 18, 2023 Confidential Council Meeting Agenda for consideration. 

12.1.3
LITIGATION OR POTENTIAL LITIGATION, INCLUDING MATTERS BEFORE ADMINISTRATIVE TRIBUNALS, AFFECTING THE MUNICIPALITY OR LOCAL BOARD; (8.7) [MUNICIPAL ACT 2001, Section 239 (e)]

 

The Committee consented to place this matter on the October 18, 2023 Confidential Council Meeting Agenda for consideration.

 

Moved by Deputy Mayor Chan

Seconded by Councillor Juanita Nathan

That General Committee adjourn at 10:59 AM from Confidential Session and not report out on any matter.

Carried

13.
ADJOURNMENT

 
  • Moved byCouncillor Juanita Nathan
    Seconded byDeputy Mayor Michael Chan

    That General Committee adjourn at 10:59 AM from Confidential Session and not report out on any matter.

    Carried
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