General Committee Meeting Minutes

Meeting Number: 10
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Live streamed
Roll Call
  • Mayor Frank Scarpitti
  • Deputy Mayor Michael Chan
  • Regional Councillor Jim Jones
  • Regional Councillor Joe Li
  • Regional Councillor Alan Ho
  • Councillor Keith Irish
  • Councillor Ritch Lau
  • Councillor Reid McAlpine
  • Councillor Karen Rea
  • Councillor Andrew Keyes
  • Councillor Amanda Collucci
  • Councillor Juanita Nathan
  • Councillor Isa Lee
Staff
  • Andy Taylor, Chief Administrative Officer
  • Trinela Cane, Commissioner, Corporate Services
  • Claudia Storto, City Solicitor and Director of Human Resources
  • Chris Nearing, Fire Chief
  • Bryan Frois, Chief of Staff
  • Joseph Silva, Treasurer
  • Kimberley Kitteringham, City Clerk
  • Sumon Acharjee, Chief Information Officer
  • Mary Creighton, Director, Recreation Services
  • Hersh Tencer, Manager, Real Property
  • Graham Seaman, Director, Sustainability & Asset Management
  • Darryl Lyons, Acting Director, Planning & Urban Design
  • Alex Moore, Manager of Purchasing & Accounts Payable
  • Shane Manson, Senior Manager, Revenue & Property Taxation
  • Mark Visser, Sr Manager Strategy Innovation & Investments
  • Eddy Wu, Acting Director, Environmental Services
  • Hristina Giantsopoulos, Election/Council & Committee Coordinator
  • Tharsikaa Irajeswaran, Assistant to Council/Committee
  • Jeff Baker, Manager, AMPs
  • Stafford Hughes, Technology Support Specialist II

INDIGENOUS LAND ACKNOWLEDGEMENT


We begin today by acknowledging the traditional territories of Indigenous peoples and their commitment to stewardship of the land. We acknowledge the communities in circle. The North, West, South and Eastern directions, and Haudenosaunee, Huron- Wendat, Anishnabeg, Seneca, Chippewa, and the Mississaugas of the Credit peoples. We share the responsibility with the caretakers of this land to ensure the dish is never empty and to restore relationships that are based on peace, friendship, and trust. We are committed to reconciliation, partnership and enhanced understanding.

General Committee convened at 9:34 AM with Councillor Keith Irish presiding as Chair for all items on the agenda.  

General Committee recessed at 11:09 AM and reconvened at 11:25 PM.  

There were no disclosures of pecuniary interest. 

  • Moved byRegional Councillor Jim Jones
    Seconded byMayor Frank Scarpitti
    1. That the minutes of the May 28, and June 11, 2024 General Committee meeting be confirmed.
    Carried

Superintendent Sony Dosanjh, Inspector Brad Weick, and, Deputy Chief Paulo Da Silva, from York Regional Police (YRP) were in attendance to make a presentation to Markham City Council and residents that provided an overview of the York Region community, members of the York Regional Police force, the YRP business plan, as well as an update on the Region's crime statistics.   

The Committee thanked Superintendent Sony Dosanjh, Inspector Brad Weick, and, Deputy Chief Paulo Da Silva for the informative presentation, and their work to protect residents and in keeping the community safe.    

Discussion ensued on the following in relation to the presentation: 

  • The current district boundaries for Thornhill and how it crosses over districts;  
  • The current rate of car thefts and break and enters in Ward 2;
  • Concerns that residents are conducting their own patrols;
  • Concerns related to car thefts and the risks of parking vehicles on streets and driveways;
  • Inquiries related to the type of action taken by police to address speeding trucks and vehicles;
  • The various methods available to contact the police to report a concern or complaint such as speeding and neighbourhood watch events to enable appropriate responses;
  • The use of community outreach officers, languages spoken, and community engagement;
  • Concerns with street racing and the kind of deterrents being used to help eliminate it; 
  • The presence of York Regional Police officers and auxiliary officers at community events; 
  • Concerns regarding gun violence and strategies to reduce their use and gun violence prevention; 
  • Challenges faced by members of the community in relation to intimidation and organized crime;
  • Inquiries related to crime statistics and how many are random versus targeted crimes; and,
  • Recognition of a current initiatives to address car thefts, human trafficking, and, business intelligence systems to stay ahead of criminal activity.

Deputy Chief Da Silva addressed the Committee and thanked Members of Council for their continued support and collaboration and for allowing the YRP to attend this meeting.  He noted that York Region is one of the safest communities in Canada and encouraged members of the public to continue to be observant, report incidents to the police, and, call 911 when there is an emergency or crime in progress. He also noted that community safety is a collaborative effort.  

  • Moved byMayor Frank Scarpitti
    Seconded byCouncillor Karen Rea

    That the York Regional Police presentation be received.  

    Carried

There were no deputations.

There were no communications. 

There were no petitions. 

  • Moved byRegional Councillor Jim Jones
    Seconded byRegional Councillor Alan Ho
    1. That the minutes of the February 26 and April 8, 2024 Accessibility Advisory Committee meeting be received for information purposes. 
    Carried
  • Moved byRegional Councillor Jim Jones
    Seconded byRegional Councillor Alan Ho
    1. That the minutes of the February 22, 2024 Markham Environment Accessibility Committee meeting be received for information purposes. 
    Carried
  • Moved byRegional Councillor Jim Jones
    Seconded byRegional Councillor Alan Ho
    1. That the report titled “2024 Unionville Business Improvement Area and Markham Village Business Improvement Area Operating Budgets” dated June 25, 2024 be received; and,
    2. That the 2024 Operating Budget in the amount of $436,500 for the Unionville Business Improvement Area (UBIA) be approved; and,
    3. That the 2024 Operating Budget in the amount of $334,700 for the Markham Village Business Improvement Area (MBIA) be approved; and further, 
    4. That Staff be authorized and directed to do all things necessary to give effect to this resolution.
    Carried
  • Moved byRegional Councillor Jim Jones
    Seconded byRegional Councillor Alan Ho
    1. That the report entitled “083-T-24 Building Automation System Replacement at 8100 Warden GC Report Final.docx” be received; and,
    2. That the contract for 083-T-24 Building Automation System Replacement at 8100 Warden GC Report Final.docx Services be awarded to Viridian Automation Inc. (lowest priced bidder) in the amount of $647,193.60 inclusive of HST; and,
    3. That a contingency in the amount of $64,719.36 inclusive of HST, be established to cover any additional construction costs and that authorization to approve expending of the contingency amount up to the specified limit be in accordance with the Expenditure Control Policy; and,
    4. That the award in the total amount of $711,912.96 ($647,193.60 + $64,719.36) be funded from the capital project account 043-6150-23142-005 “Building Automation Systems Replacement Program”, which has an available budget of $621,812.00; and,
    5. The budget shortfall in the amount of $90,100.96 ($711,912.96 - $621,812.00) be funded from the Non-DC capital contingency account; and further, 
    6. That Staff be authorized and directed to do all things necessary to give effect to this resolution.
    Carried
  • Moved byRegional Councillor Jim Jones
    Seconded byRegional Councillor Alan Ho
    1. That the report dated June 25, 2024 titled “Municipal Funding Agreement for the Canada Community-Building Fund” be received; and, 
    2. That a By-Law be enacted granting authority to the Mayor and Clerk to sign the Municipal Funding Agreement between the Association of Municipalities of Ontario (AMO) and the City of Markham for the Canada Community-Building Fund, in a form satisfactory to the City Solicitor; and further, 
    3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.
    Carried

Kimberley Kitteringham, City Clerk, addressed the Committee to provide opening remarks related to the recent expansion of the Administrative Monetary Penalty System and introduced Jeff Baker, Manager, Administrative Monetary Penalty System, who presented details of the project update.  Ms. Kitteringham acknowledged the contributions of the working group, Chris Bullen, Manager, By-law and Regulatory Services, Michael Toshakovski, Deputy City Solicitor, Jody Parsons, Court Administrations Coordinator, Joseph Silva, Treasurer, Marco Francisco, Supervisor, Business Licensing and Standards, Christy Lehman, Supervisor, Animal Care, Jennifer Evans, Legislative Coordinator, and Martha Pettit, Deputy City Clerk, and she advised that members will continue to be added to the working group as the project progresses.  

Mr. Baker also thanked everyone for their work on the project and provided an overview of what AMPS is, its legislative authority, a jurisdictional scan of its use across other municipalities, as well he described the City's AMPS division and the roadmap moving forward.   

The Committee commended staff for the informative and thorough presentation.  There was a brief discussion on the current penalty fees for by-law infractions related to grass cutting, and infills and that they are too low, the future expansion of AMPS, and its use for non-parking by-law infractions.

Staff advised that it will take time to fully expand AMPS and for the different business units to evaluate their compliance goals and to review all the by-laws to revise the penalty provisions. Staff noted that there has been very good progress to date now that the AMPS business unit has been established and that the fees will be reviewed as part of the consolidated AMPS by-law.   

  • Moved byCouncillor Karen Rea
    Seconded byCouncillor Andrew Keyes
    1. That the presentation entitled “Administrative Monetary Penalty Systems (AMPS) Expansion Project Update” be received; and,
    2. That the by-law attached to this presentation as Appendix “A” be adopted; and, 
    3. That By-law 2015-93 and 2016-84 be repealed; and further, 
    4. That staff be authorized and directed to do all things necessary to give effect to these resolutions
    Carried

10.

 

There were no motions.

There were no notices of motion.

There was no new or other business.

There were no announcements.

General Committee resolved into confidential session at 12:08 PM.  

  • Moved byRegional Councillor Jim Jones
    Seconded byRegional Councillor Joe Li

    That, in accordance with Section 239 (2) of the Municipal Act, General Committee resolve into a confidential session to discuss the following matters:

    Carried

14.1
FINANCE & ADMINISTRATIVE MATTERS

 

14.1.1
GENERAL COMMITTEE CONFIDENTIAL MINUTES -  JUNE 11, 2024 (16.0) [Municipal Act, 2001, Section 239 (2) (a)(c)(d)]

 

The Committee confirmed the confidential minutes of the June 11, 2024 General Committee meeting.

14.1.2
PROPOSED ACQUISITION OF LAND (WARD 2) (7.0); A PROPOSED OR PENDING ACQUISITION OR DISPOSITION OF LAND BY THE MUNICIPALITY OR LOCAL BOARD;

 

The Committee consented to place this item on the June 26, 2024, Confidential Council Meeting Agenda for consideration. 

14.1.3
MOUNT JOY SPORTS DOME UPDATE (WARD 7); THE SECURITY OF THE PROPERTY OF THE CITY OR LOCAL BOARD (7.0, 8.2)

 

The Committee consented to refer this matter directly to the June 26, 2024, Confidential Council Meeting Agenda for consideration.

14.1.4
SPORT HOSTING OPPORTUNITY; A POSITION, PLAN, PROCEDURE, CRITERIA OR INSTRUCTION TO BE APPLIED TO ANY NEGOTIATIONS CARRIED ON OR TO BE CARRIED ON BY OR ON BEHALF OF THE MUNICIPALITY OR LOCAL BOARD; (7.0, 8.2)

 

The Committee consented to refer this matter directly to the June 26, 2024, Confidential Council Meeting Agenda for consideration.

General Committee adjourned at 1:00 PM.

  • Moved byCouncillor Reid McAlpine
    Seconded byRegional Councillor Alan Ho

    That General Committee adjourn from confidential session at 1:00 PM and not report out on any matter.  

    Carried