GENERAL COMMITTEE
2009-02-09
Meeting
No. 04
Finance & Administrative
Issues Community
Services Issues
Chair: Councillor
J. Virgilio Chair:
Councillor
A. Chiu
Chair, Budget Sub-Ctte: Councillor D. Horchik Environment & Sustainability Issues
Chair: IT Sub-Ctte: Reg. Councillor J. Jones Chair: Councillor
E. Shapero
Chair:
Grants Sub-Ctte: Councillor V. Burke
Attendance
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J. Livey, Chief
Administrative Officer
C. Conrad, Town
Solicitor
A. Taylor,
Commissioner of Corporate Services
B. Librecz, Commissioner
of Community & Fire Services
J. Baird,
Commissioner of Development Services
B. Cribbett,
Treasurer
J. Lustig, Director
of Financial and Client Services
S. Andrews,
Director, Asset Management
A. Brouwer, Deputy
Clerk
N.
Daley, Manager, Human Resources
G.
Dick, Chief Fire Prevention Officer
S. Laing, Director,
Human Resources
P. Ingham, Manager of Operations
C.
Marsales, Manager of Waste Management
A. Moore, Manager,
Purchasing
C. Service, Manager
of Planning & Policy Development
B.
Snowball, Acting Fire Chief
A. Tang, Manager,
Financial Planning
D. Taylor, Acting
Director, Strategic Initiatives
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The General Committee convened at the hour of 9:01 a.m. with Councillor
J. Virgilio in the Chair. Councillor A. Chui chaired the meeting for community
services-related items.
DISCLOSURE OF INTEREST
There were no
disclosures of pecuniary interest.
1. MINUTES OF THE
JANUARY 12, 2009
GENERAL COMMITTEE (16.0)
Minutes
Moved by Councillor A. Chiu
Seconded by Councillor L. Kanapathi
1) That
the minutes of the January 12, 2009 General Committee be received.
CARRIED.
2. MINUTES
OF THE JANUARY 19, 2009
VARLEY MCKAY ART FOUNDATION
OF MARKHAM (16.0)
Minutes
Moved by Councillor A. Chiu
Seconded by Councillor L. Kanapathi
1) That the minutes of
the January 19, 2009 Varley Art Foundation of Markham be received.
CARRIED.
3. MINUTES
OF THE JANUARY 12,
AND JANUARY 19, 2009
BUDGET SUB-COMMITTEE MEETING (16.0)
Jan.
12 Jan.
19
Moved by Councillor A. Chiu
Seconded by Councillor L. Kanapathi
1) That the
minutes of the January 12, and January 19, 2009 Budget Sub-Committee meeting be
received.
CARRIED.
4. FEEDBACK FROM
THE FEBRUARY 4, 2009
BUDGET PUBLIC INFORMATION MEETING (7.4)
Presentation
Mr. Joel
Lustig, Director of Financial and Client Services provided an overview of the
feedback provided at the February 4, 2009 Budget Public Meeting included in the
addendum agenda. Committee thanked staff
for their efforts.
Moved by Councillor J. Webster
Seconded by Councillor L. Kanapathi
1) That
the presentation entitled “Feedback from the February 4, 2009 Budget Public Information
Meeting” by Mr. J. Lustig, Director of Financial and Client Services, be
received.
CARRIED.
5. TOWN OF MARKHAM 2009
BUDGET UPDATE (7.4)
Report 1
Moved by Councillor D. Horchik
Seconded by Councillor L. Kanapathi
That the $13,000
increase in non-discretionary budget recommended by the Budget Sub-Committee to
accommodate voice telecommunications be deferred pending further review by
staff.
CARRIED.
Moved by
Councillor D. Horchik
Seconded by
Councillor J. Webster
1)
That the report dated February
9, 2009 entitled, “Town of Markham 2009 Budget” be received;
2)
That Council approve the 2009
Operating Budget for Town services which totals $161,757,042, (excluding prior year surplus/deficit) the principle components of
which are detailed on Appendix 1; and,
3)
That gross operating
expenditures of $161,757,042,
(excluding prior year surplus/deficit) be funded from the following sources:
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Taxation Revenues
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108,412,063
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Grant & Subsidy
Revenues
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917,447
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General Revenues
(Investment Income, Fines, Permits)
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19,782,086
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User Fees & Service
Charges (User Fees, Rentals, Sales)
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26,951,773
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Other Income / Recoveries
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5,693,673
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Total
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161,757,042
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4)
That Council approve the 2009
Capital Budget that totals $117,614,100, the funding details of which are
listed in Appendix 2; and,
5)
That Council approve the 2009
Waterworks Operating Budget that totals $64,266,839, (excluding prior year
surplus/deficit) the principle components of which are detailed on Appendix 4;
6)
That Council approve the 2009
Building Standards Budget that totals $6,970,563, (excluding prior year
surplus/deficit) the principle components of which are detailed on Appendix 5;
and,
7)
That upon finalization of the
2008 audited financial statements, the 2009 Operating, Waterworks and Building
Standards budgets be adjusted to reflect the 2008 operating results; and,
8)
That a copy of the budgets be
made available to the public through the Clerk’s Department and each of the
Markham Public Libraries; and further,
9) That Staff be authorized and directed to do all things necessary to
give effect to this resolution.
CARRIED.
6. REQUEST
FOR PROPOSAL (RFP) 137-R-08
TOWN OF MARKHAM SERVICE PROVIDER
FOR GROUP HEALTH CARE PLAN (7.11)
N.
Daley, ext. 3255
Report
Moved by Councillor A. Chiu
Seconded by Councillor D. Horchik
1) That
the report entitled “Request for Proposal (RFP) 137-R-08 Town of Markham
Service Provider for Group Health Care plan “ be received; and,
2) That
the contract for the Town’s Service Provider for the Group Health Care plan be
awarded to Sun Life Financial effective March 1, 2009; and,
3) That
the Chief Administrative Officer (CAO) and Director of Human Resources be
authorized to execute an agreement with Sun Life Financial for the provision of
Employee Benefits, in a form satisfactory to the Town’s Solicitor; and further,
4) That
Staff be authorized and directed to do all things necessary to give effect to
this resolution.
CARRIED.
7. UNITED NATIONS EDUCATION,
SCIENTIFIC AND CULTURAL
ORGANIZATION (UNESCO)
– COALITION OF MUNICIPALITIES
AGAINST RACISM AND DISCRIMINATION (11.7)
Report
1
Presentation
Ms. Nadine Daley,
Manager of Human Resources provided an overview of the United Nations
Education, Scientific and Cultural Organization (UNESCO) Canadian Coalition of
Municipalities Against Racism and Discrimination (CMARD) initiative, which is
intended to address racism at a municipal level by demonstrating key
commitments and actions. The request for
the Town to join the CMARD initiative was recommended by the Town’s Race
Relations Committee.
Committee reviewed
and provided feedback on some of the current municipal responses to CMARD,
including the diversity action plans associated with the Building Markham’s
Future Together Initiative. Committee
expressed their support for the CMARD initiative and thanks to the Race
Relations Committee for their leadership.
Moved by Councillor L. Kanapathi
Seconded by Mayor F. Scarpitti
1) That
the presentation “UNESCO-CMARD” be received; and,
2) That
the Town of Markham join the Coalition of Municipalities Against Racism
(CMARD); and,
3) That
the strategic priority of Diversity as set forth by Council be recognized as
the Town’s response to CMARD; and,
4) That
the Town agrees to act as a “thought leader” by sharing outcomes and best
practices in the area with other organizations including York Region; and,
5) That
the Town’s actions and activities related to its membership in CMARD be
communicated through the Town’s internet site; and further,
6) That
staff be authorized and directed to all things necessary to give effect to this
resolution.
CARRIED.
8. MOBILE
FIRE SAFETY HOUSE (3.0)
Report Presentation
Mr. Glenn Dick, Chief Fire Prevention Officer presented a status report
on the features and programming related to the new fire safety house, as well
as potential future uses. Councillor
Alex Chiu was acknowledged for his fundraising efforts which totalled $50,000.
It was noted that corporate sponsors and donors will be invited to the
official opening of the Mobile Fire Mobile Safety House.
Moved by Councillor J. Virgilio
Seconded by Councillor V. Burke
1) That Council receive this report, Mobile
Fire Safety House for information purposes only; and,
2) That the presentation by G. Dick, Chief
Fire Prevention Officer, entitled “Fire Safety House” be received.
CARRIED.
9. APPOINTMENTS/RESIGNATIONS
TO ADVISORY COMMITTEES/BOARDS (16.24)
Moved by: Councillor D. Horchik
Seconded by: Councillor V. Burke
Varley McKay Art Foundation Board
1) That the
resignations of Nancy Coxford and Brain Ayer from the Varley McKay Art
Foundation Board be received with regret and letters of appreciation be
forwarded, and;
2) That Mr. Patrick
Carr be appointed to the Varley McKay Art Foundation Board for the term ending
June 30, 2009; and,
Mayor’s Youth
Task Force
3) That
York Region District School Board (Markham) Trustee, Mr. Neethan Shan, be
appointed to the Mayor's Youth Task Force for the term ending November 30, 2009
(Please see note 1).
CARRIED.
Moved by: Councillor L. Kanapathi
Seconded by Councillor D. Horchik
That, in
accordance with Section 239 (2) (b) and (c) of the Municipal Act, General Committee resolve into an in-camera
session to discuss the following confidential matter:
(i)
A PROPOSED OR PENDING
ACQUISITION OR DISPOSITION OF LAND BY THE MUNICIPALITY OR LOCAL BOARD REGARDING
THE CANADIAN SPORTS INSTITUTE OF ONTARIO (6.1)
(ii)
PERSONAL MATTERS ABOUT AN
INDENTIFIABLE INDIVIDUAL(S), INCLUDING MUNICIPAL OR LOCAL BOARD EMPLOYEES
REGARDING APPOINTMENTS TO THE MARKHAM TRAIN STATION COMMITTEE
Moved by: Councillor V. Burke
Seconded by Councillor L. Kanapathi
That Committee rise from its in-camera
session.
CARRIED.
Moved by:
Mayor F. Scarpitti
Seconded
by Regional Councillor G. Landon
4) That the following
appointment of members to the Board of the Markham Train Station Community
Centre for the term ending April 30, 2009 be confirmed:
Linaire
Armstrong
Ken Rudy
Mari Lin Van
Zetten
Dorothy Gilbert
Nirmala
Persuad-Armstrong
Tim Armstrong
Dianne More,
President
Wayne Moss
Elizabeth Plashkes
Theo Rothe
Donna Wigmore
CARRIED.
10. WASTE MANAGEMENT
DEPARTMENT 2008 UPDATE (5.1)
Presentation
Referring
to a PowerPoint presentation, Ms. Claudia Marsales, Manager of Waste Management
provided an overview of the Town’s current waste management activities. She indicated that multi-unit residential
unit organic waste collection will be phased in over a period of three years. The Town’s current efforts toward producing zero
waste at Town facilities were highlighted, including media exposure and
recognition. The zero waste program will
be expanded to other Town facilities.
Key
projects planned for 2009 include:
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Organic
waste program to be expanded to the Town’s BIAs;
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Town-wide
implementation of a clear bag program;
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Review
of the collection contract; and
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A
review of the recycling depot in anticipation of electronic stewardship and
utilization of polystyrene densifier initiatives.
Ms.
Marsales also outlined the efforts of the Unionville Meadows Public School, to
be recognized for their efforts at a future Council meeting.
Moved by Councillor D. Horchik
Seconded by Deputy Mayor J. Heath
1)
That
the presentation entitled “Waste Management Department 2008 Update” by Ms. C.
Marsales, Manager of Waste Management, be received.
CARRIED.
11. BASKETS AND BARRELS
PROGRAM STREETSCAPE
BEAUTIFICATION (3.0)
Presentation Spread
Sheet
Deputations:
Phil
Howes, Manager of the Markham Village Business Improvement Area (BIA) expressed
his support for the recommendations of staff.
He also expressed his thanks to the Town for its ongoing support to the
Markham Village BIA.
Marion Matthuis,
Markham resident expressed concerns about the reduction of baskets and barrels
in the Thornhill neighbourhood.
Moved by Councillor
J. Webster
Seconded by Deputy Mayor J. Heath
1)
That the presentation by Mr.
Paul Ingham, Manager of Operations, entitled “Baskets & Barrel Program
Streetscape Beautification” be received.
2)
That Council support
recommended staff option two in principle and that a status report on the
Baskets and Barrels program be brought back at a future General Committee
meeting.
CARRIED.
ADJOURNMENT
The General
Committee adjourned at 1:11 p.m.