GENERAL COMMITTEE
2009-02-23
Meeting
No. 05
Finance & Administrative
Issues Community
Services Issues
Chair: Councillor
J. Virgilio Chair:
Councillor
A. Chiu
Chair, Budget Sub-Ctte: Councillor D. Horchik Environment & Sustainability Issues
Chair: IT Sub-Ctte: Reg. Councillor J. Jones Chair: Councillor
E. Shapero
Chair:
Grants Sub-Ctte: Councillor V. Burke
Attendance
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J. Livey, Chief
Administrative Officer
C. Conrad, Town
Solicitor
A. Taylor, Commissioner
of Corporate Services
B. Librecz, Commissioner
of Community & Fire Services
J. Baird,
Commissioner of Development Services
B. Cribbett,
Treasurer
J. Lustig, Director
of Financial and Client Services
A. Moore, Manager of
Purchasing
A. Tang, Manager,
Financial Planning
D. Pearce, Manager
of Real Property
A. Brouwer, Deputy
Clerk
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The General Committee convened at the hour of 9:00 a.m. with Councillor
J. Virgilio in the Chair. Councillor A.
Chui chaired the meeting for community services-related items.
1. MARKHAM
FOOD BANK (7.0)
Councillor Virgilio welcomed Ms.
Sheila Spinks and Ms. Phyllis Tyrie, directors of the Markham Food Bank. Ms. Spinks provided an overview of the
history of the Food Bank and their current challenges including financial
constraints and inadequate and inappropriate food storage space.
Moved by: Councillor C. Moretti
Seconded Councillor L. Kanapathi
That the Town provide $1,600 in temporary
relief to the Markham Food Bank.
CARRIED.
Moved by: Deputy
Mayor Heath
Seconded by:
Councillor D. Horchik
That staff be
directed to review and report on opportunities to assist the Markham Food Bank
with the sustainability of their operations.
CARRIED.
DISCLOSURE OF INTEREST
There were no disclosures of pecuniary
interest.
2. MINUTES
OF THE JANUARY 19,
AND JANUARY 26, 2009
Moved by Councillor A. Chiu
Seconded by Regional Councillor J. Jones
1) That the minutes of
the January 19, and January 26, 2009 General Committee be received.
CARRIED.
3. MINUTES
OF THE JANUARY 16, 2009
CANADIAN SPORTS INSTITUTE
OF ONTARIO (CSIO) (16.0)
Minutes
Moved by Councillor A. Chiu
Seconded by Regional Councillor J. Jones
1) That the minutes of
the January 16, 2009 Canadian Sports Institute of Ontario (CSIO) be received.
CARRIED.
4. MINUTES
OF THE JANUARY 15, 2009
ENVIRONMENTAL ADVISORY COMMITTEE (16.0)
Minutes
Moved by Councillor A. Chiu
Seconded by Regional Councillor J. Jones
1) That
the minutes of the January 15, 2009 Environmental Advisory Committee be
received.
CARRIED.
5. MINUTES
OF THE SEPTEMBER 24, AND
OCTOBER 29, 2008
UNIONVILLE VILLAGE
BUSINESS IMPROVEMENT AREA (BIA) (3.12)
Sept.
24 Oct.
29
Moved by Deputy Mayor Heath
Seconded by Councillor D. Horchik
1)
That
the minutes of the September 24, and October 29, 2008 Unionville Village
Business Improvement Area (BIA) be received; and
2)
That
the Town Clerk continue to provide education, guidance and direction to the Town’s local boards with respect to
meeting procedures, protocols and compliance with applicable legislation.
CARRIED.
6. MINUTES
OF THE NOVEMBER 19, 2008
MARKHAM VILLAGE BUSINESS
IMPROVEMENT AREA (BIA) (3.11)
Minutes
Moved by Councillor A. Chiu
Seconded by Regional Councillor J. Jones
1) That
the minutes of the November 19, 2008 Markham Village Business Improvement Area
(BIA) be received.
CARRIED.
7. APPOINTMENTS
-
ADVISORY COMMITTEES
AND BOARDS (16.24)
Moved by Councillor A. Chiu
Seconded by Regional Councillor J. Jones
1) That the following
membership of the Box Grove Community Centre Board for the term January 1 -
December 31, 2009 be confirmed:
Tom Farrar,
Chair
Frank Orovits
Michael Cavanagh
Dan McCombe
Stan Buell
Murray Cresswell
Lorraine Crivaro
Karen Feddersen
Bodo Maslabey
James Newell
Bob Watt
CARRIED.
8. MILLER
AVENUE – RODICK ROAD
LAND LEASE RENEWAL – EMPLOYEE
PARKING LOT AND DOG OFF-LEASH AREA (8.2)
Report
Moved by Deputy Mayor Heath
Seconded by Councillor J. Webster
1) That
the report entitled “Miller Avenue –Rodick Road Land Lease Renewal – Employee
Parking Lot and Dog Off-Leash Area” be received; and,
2) That
Council approve an Offer to Lease and a new five (5) year Lease Agreement
between Ontario Realty Corporation (ORC) and the Town for lands located at the
northwest corner of Miller Avenue and Rodick Road, being Part of Lot 7,
Concession 4 and designated as Parts 3 and 6 on Plan R-4411 for the continued
use of its employee parking lot and dog off-leash area; and,
3) That the Mayor and Town Clerk be authorized to execute the
Offer to Lease and Lease Agreement in a form satisfactory to the Town Solicitor
on the terms described herein; and,
4) That
Staff be authorized and directed to do all things necessary to give effect to
this resolution; and further,
5) That the above
resolution be reported out in public session.
CARRIED.
9. STAFF
AWARDED CONTRACTS FOR
THE MONTH OF JANUARY 2009 (7.12)
Report
Moved by Deputy Mayor Heath
Seconded by Councillor V. Burke
1) That
the report entitled “Staff Awarded Contracts for the Months of January 2009” be
received; and,
2) That
Staff be authorized and directed to do all things necessary to give effect to
this resolution.
CARRIED.
10. STATUS OF CAPITAL PROJECTS
AS OF DECEMBER 31, 2008 (7.5)
Report 1 2 3
Moved by Councillor C. Moretti
Seconded by Regional Councillor J. Jones
1) That
the report dated February 23, 2009 entitled “Status of Capital Projects as of
December 31, 2008” be received; and,
2) That
$11.73M from closed capital projects be transferred to the sources of funding
as listed on Exhibit A; and further,
3) That Staff be
authorized and directed to do all things necessary to give effect to this
resolution.
CARRIED.
11. 2008 YEAR END
REVIEW OF OPERATIONS (7.4)
Report 1
J. Lustig, Director of Financial and Client Services provided a summary of the report.
Moved by Councillor C. Moretti
Seconded by Regional Councillor J. Jones
1)
That the report dated February
23rd, 2009, entitled “2008 Year End Review of Operations”
be received; and
2)
That the preliminary 2008
operating surplus for the Town of Markham (‘Town’) of $0.047M be transferred to
the Corporate Rate Stabilization Reserve; and
3)
That the year end accounting
accruals of $1.767M be funded from the Corporate Rate Stabilization Reserve;
and,
4)
That the preliminary 2008
operating unfavourable variances in Planning and Design, Engineering, Building
Standards and Waterworks departments be funded from the Town’s respective
reserves; and further,
5)
That any year end balanced in
the Ramp-Up Reserve at the end of each discal year be transferred to the
Corporate Rate Stabilization Reserve.
CARRIED.
12. VICTORIA SQUARE COMMUNITY
SANITY SEWER AND WATERMAIN
SYSTEM INSTALLATION (5.5)
Report 1 2
Moved by Councillor D. Horchik
Seconded by Mayor F. Scarpitti
1) That
report entitled “Victoria Square Community Sanitary Sewer and Watermain System
Installation” be received; and,
2) That the Asset Management Department be
authorized to retain in accordance
with the Purchasing By-law #2004-341 an engineering consulting company to
undertake the detailed design and construction tendering of the Victoria Square
Community Sanitary Sewer and Water System Installation; and,
3) That a
capital project be established in the Asset Management Department for the
detail design, construction tendering and all related administrative costs to
an upset limit of $90,000; and,
4) That the cost for functional review,
detailed design, construction tendering, and all
related administrative costs estimated at $90,000 be up fronted by the Town
from the Waterworks Stabilization/Capital Reserve Fund and if the project proceeds recovered from the
benefiting property owners with appropriate interest; and,
5) That
when the tender price is known, the residents of Victoria Square Community be
advised of the total project costs, for their decision whether to proceed with
the construction of this project; and,
6) That the Asset
Management Department staff report back on the residents’ decision and staff
recommendation; and,
7) That if the Victoria
Square Community Sanitary Sewer and Water System is to proceed, the total
project cost be up fronted by the Town and recovered by imposing an equal fee
against the benefiting property owners abutting the works in accordance with
Section 391 of the Municipal Act 2001; and further,
8) That
Staff be authorized and directed to do all things necessary to give effect to
this resolution.
CARRIED.
13. SPRING AND YEAR-ROUND
LOAD RESTRICTIONS FOR
THE TOWN OF MARKHAM’S
ROAD NETWORK (5.10)
Report 1
Moved by Councillor J. Virgilio
Seconded by Regional Councillor G. Landon
1) That the report titled ‘Spring and Year Round Load
Restrictions for the Town of Markham’s Road Network’ be received; and,
2) That the gross weight of commercial vehicles be restricted
to 5 tonnes per axle on all public highways under the jurisdiction of the Town
of Markham, from March 1, 2009 to April 30, 2009, according to the attached
by-law “Appendix A ”; and,
3) That should adverse spring thaw conditions be encountered
due to a harsh winter, at the discretion of the Director of Operations, the
load restrictions be extended up to May 31, 2009 (up to four weeks); and,
4) That the gross vehicle weight of commercial vehicles be
restricted to 5 tonnes per axle for the hard surfaced Town roads listed in
Appendix ‘B’, from March 1, 2009 to February 28, 2010, according to the
attached by-law “Appendix B”; and,
5) That according to the Highway Traffic Act Sec. 122(4)
the restrictions would exempt vehicles operated by or on behalf of the
municipality and school busses; and,
6) That the Director of Operations be
authorized to grant exemptions to the By-law to permit heavy vehicular loads,
at his discretion; and further,
7) That Staff
be authorized and directed to do all things necessary to give effect to this
resolution.
CARRIED.
14. ANNUAL WATER QUALITY
REPORT
(JANUARY –DECEMBER, 2008) (5.3)
Report 1
Moved by Deputy
Mayor J. Heath
Seconded by Regional
Councillor J. Jones
1) That
the 2008 Annual Summary Report to Council as required by Schedule 22 of Ontario
Regulation 170/03 enclosed herein be received; and,
2) That
the Annual 2008 Regulatory Water Quality Report (Attachment “A”),
containing information for the Ministry
of the Environment on water supply and quality as required by Section 11 of
Ontario Regulation 170/03, be received; and,
3) That
Council directs staff to post the Annual 2008 Detailed Regulatory Water Quality
Report on the Town’s website and that it be made available and provided to
residents upon request in hard copy version on or before February 28, 2009; and
further,
4) That Staff be
authorized and directed to do all things necessary to give effect to this
resolution.
CARRIED.
15. PROPOSED URBAN FOREST
STUDIES PARTNERSHIP (5.7)
Report
Moved by Mayor F. Scarpitti
Seconded by Councillor V. Burke
1) That the report
entitled ‘Proposed Urban Forest Studies Partnership’ be received; and,
2) That
Council approve the Town’s participation in an Urban Forestry Studies
Partnership with York Region and the Toronto and Region Conservation Authority
to conduct a UFORE (Urban Forest Effects Model) study in Markham; and,
3) That
Council approve the allocation of the balance remaining ($37,000) in the 2008
Replacement Boulevard / Park Trees – Annual Program capital account (acct. #
059 – 6150 8286 005) and the allocation of $17,000 from the Markham Trees for
Tomorrow Fund (acct. # 087-2800170) to fulfill the Town’s financial obligations
towards this project; and further,
4) That
Staff be authorized and directed to do all things necessary to give effect to
this resolution.
CARRIED.
NEW BUSINESS
The Mayor requested the consent of the Committee to consider a motion to
recommend that Ms. Lolita Bruneau be appointed to the Committee of Adjustment
for the remainder of the current term of Council in accordance with Subsection
44 (3) of the Planning Act.
16. APPOINTMENTS -
ADVISORY COMMITTEES AND BOARDS
-
COMMITTEE OF ADJUSTMENT (16.24)
Moved by Mayor F. Scarpitti
Seconded by Councillor Moretti
That Lolita Bruneau be appointed to the Committee of Adjustment for
remainder of the current term of Council in accordance with Subsection 44 (3)
of the Planning Act.
CARRIED.
Moved by Deputy Mayor J. Heath
Seconded by Councillor A. Chiu
That Committee move in-camera to consider a matter related to the
security or property of the municipal or local board, in accordance with
Subsection 239. 2 (a) of the Municipal
Act, 2001.
CARRIED.
Moved by Deputy Mayor J. Heath
Seconded by Councillor A. Chiu
That Committee rise from its in-camera session.
CARRIED.
ADJOURNMENT
Moved by Councillor A. Chiu
Seconded by Councillor C. Moretti
That the February 23, 2009 meeting of the General
Committee adjourn.
CARRIED.
The
General Committee adjourned at 10:41