M I N U T E S

COMMUNITY SERVICES COMMITTEE

2001-06-25 - Canada Room

 

Attendance

 

Chair:                  Councillor A. Chiu Vice Chair, Fire & Emergency Services:                            Councillor J. Heath   Members:            Deputy Mayor F. Scarpitti                            Councillor D. Horchik   Others:                Reg. Councillor T. Wong     Regrets:               Councillor E. Shapero	A. Wolfe, Commissioner of Community      Services B. Roth, Director of Recreation Services S. Bertoia, Director, Environmental Services L. Well-Macdonald, Program Manager J. Kee, Committee Clerk

The Community Services Committee convened at the hour of 9:20 a.m. with Councillor Alex Chiu in the Chair.

 

 

            DISCLOSURE OF INTEREST

            None declared.

 

 

THAT THE FOLLOWING RECOMMENDATIONS BE REFERRED TO COUNCIL FOR APPROVAL:

 

 

1.         OLDER ADULTS/SENIORS CLUBS FACILITY USE POLICY
            (2.1 & 6.0 & 12.2.6)

 

RECOMMENDATION:

 

That it be recommended to Council that the Older Adults/Seniors Clubs Facility Use Policy detailed below be approved:

 

Model One - The Club Model

The Club Model is the operating model that would be for groups who are established in the community with a membership of 250 and have dedicated facility space.

 

 

• Not-for-profit Status

The group must obtain not-for-profit status.

 

• Markham Residents

The group must consist of a minimum of 75% Markham residents.

 

• Membership List

Groups will need to submit an annual membership/residency list by January 31 of each year.

 

• Rates

Groups with an annual membership of 250 or more will be required to pay a minimum annual membership fee of $20 per member.

 

• Operational Agreement

Groups must enter into an operational agreement with the Town of Markham, clearly defining Town and club authority, responsibilities, degree of exclusive facility use, cost sharing and governance.

 

Model 2 - Drop-In Program Model

The drop in program model is for groups who have less than 250 members and do not have dedicated facility space.  The model would accommodate new and existing groups.  The groups would be required to provide the following:

 

• Markham Residents

The group must consist of a minimum of 75% Markham residents.

 

• Membership List

Groups will need to submit an annual membership/residency list by January 31 of each year.

 

• Rates

The groups would fall under the Hall and Meeting Room rate subsidy.  The groups would be responsible for a minimum of 10% of the total rental rates and fees for the use of facilities, if it were financially feasible.  If it were not financially feasible, staff would be required to negotiate an annual donation for the facility from the club if they cannot contribute the 10% of rental costs and report to Council and recommend to Council the proposed club rate.

Carried

 

 

2.         FACILITY USE AGREEMENT BETWEEN OLDER ADULTS
IN ACTION AND THE TOWN OF MARKHAM (6.0 & 8.2 &12.2.6)

 

RECOMMENDATION:

 

That it be recommended to Council that the Facility Use Agreement between the Older Adults in Action (OAIA) and the Town of Markham Recreation Department, respecting the Senior Centre at 22 Water Street, be approved, in a form satisfactory to the Town Solicitor, for the period January 1, 2001 to December 31, 2004.

Carried

 

 

 

3.         MILLIKEN ON THE MOVE - OLDER ADULT PROGRAM (6.0 & 12.2.6)

 

RECOMMENDATION:

 

That it be recommended to Council that the Milliken On The Move - Older Adult Program be continued as a permanent drop-in older adult program within the Recreation Services Department.

Carried

 

 

4.         IMPROVEMENTS TO SOCCER FIELD AT MOUNT JOY
COMMUNITY CENTRE  (6.0 & 6.10)

 

Staff was requested to consider the feasibility of funding the construction of a pedestrian bridge within the 2002 Capital Budget.

 

RECOMMENDATION:

 

That it be recommended to Council that the Mount Joy soccer field be upgraded to the "A" field standard to include lighting, fencing and bleachers at an estimated cost of $210,000;

 

And that DCA funding in the amount of $210,000 be advanced for upgrading the Mount Joy soccer field;

 

And further that staff be directed to commence the processes required under the Town's purchasing by-law to implement the upgrades.

Carried

 

 

 

5.         MARKHAM GARDEN AWARDS PROGRAM (6.3 & 12.2.6)

 

RECOMMENDATION:

 

That it be recommended to Council that a Markham Garden Awards Program be approved;

 

And that a Markham Garden Awards Committee be established which will include:

 

- one member of Council (either Councillor E. Shapero or Councillor A. Chiu)

- one staff representative from the Parks Construction and Maintenance Department

- one staff representative from the Urban Design Department, and

- members of the Markham Garden Society and the Thornhill Horticultural Society

 

Carried

 

Note:  Councillor Alex Chiu has agreed to represent Council on this Committee.

 

 

 

6.         HONOUR GUARD - FIRE AND EMERGENCY SERVICES
IN HONOUR OF ALMA WALKER, FORMER MAYOR
(7.15 & 12.2.6

 

Regional Councillor F. Scarpitti advised that the Markham Professional Fire Fighters' Association and the Markham Fire and Emergency Services Department are jointly considering the creation of an Honour Guard, and suggested that such Honour Guard be established in honour of Markham's former Mayor, Mrs. Alma Walker.  He advised that the Fire Chief and management are supportive of this recommendation.

 

RECOMMENDATION:

 

That it be recommended to Council that it be suggested that the Honour Guard that is being considered jointly by the Markham Professional Fire Fighters' Association and the Markham Fire and Emergency Services Department be established in honour of Markham's former Mayor, Mrs. Alma Walker;

 

And that this recommendation be forwarded to the Association's membership for consideration.

 

Carried

 

________________________________________________

 

 

7.         MINUTES - MARKHAM MUSEUM BOARD
MAY 9, 2001 (6.7)

 

RECOMMENDATION:

 

That the minutes of the Markham Museum Board meeting held on May 9, 2001, be received.

 

Carried

 

 

 

8.         MINUTES - FREDERICK HORSMAN VARLEY ART GALLERY BOARD
MAY 7, 2001 (6.12)

 

RECOMMENDATION:

 

That the minutes of the Varley Art Gallery Board meeting held on May 7, 2001, be received.

 

Carried

 

 

 

9.         MINUTES - ADVISORY COMMITTEE ON ACCESSIBILITY
MAY 16, 2001 (16.9)

 

RECOMMENDATION:

 

That the minutes of the Advisory Committee on Accessibility meeting held on May 16, 2001, be received.

Carried

 

 

 

10.       MINUTES - MARKHAM RACE RELATIONS COMMITTEE
MAY 7, 2001 (16.10)

 

RECOMMENDATION:

 

That the minutes of the Markham Race Relations Committee meeting held on May 7, 2001, be received.

Carried

 

 

11.       REQUEST FOR POLICY WITH RESPECT TO MULTILINGUAL
SERVICES FOR PRINT MATERIALS (2.1 & 12.2.6)

 

RECOMMENDATION:

 

That Corporate Communications staff be requested to prepare a report for the consideration of the Finance & Administrative Committee, with respect to a corporate policy on multilingual services for print materials.

 

Carried

 

 

 

12.       VICTORIA SQUARE COMMUNITY CENTRE
CAPITAL BUDGET (7.5 & 6.6)

 

RECOMMENDATION:

 

That the funds from the 2001 Capital Budget allocated to the Victoria Square Community Centre for exterior painting, be reallocated to carpet replacement, at the discretion of the Chief Administrative Officer and the Commissioner of Community Services.

Carried

 

 

 

ADJOURNMENT

 

The Community Services Committee meeting adjourned at the hour of 9:45 a.m.