FINANCE & ADMINISTRATIVE
COMMITTEE
2003-03-03 - Canada Room
Meeting No. 6
Attendance
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J. Mascarin, Acting Town Solicitor
J. Sales, Commissioner of Community & Fire
Services
A. Taylor, Commissioner of Corporate Services
J. Baird, Commissioner of Development
Services
M. F. Turner, Commissioner of Strategy,
Innovation
& Partnerships
S. Birrell, Town Clerk
B. Cribbett, Treasurer
S. Laing, CSI Program Director
B. Nanninga, Executive Assistant to Mayor
J. Kee, Committee Clerk
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The Finance & Administrative Committee convened at the hour of 9:35
a.m. with Councillor K. Usman in the Chair.
DISCLOSURE OF INTEREST
None declared.
1. MS.
LESLIE PATTERSON, OWNER OF HERITAGE
CHAMPIONS - OFF TRACK BETTING
- 144 MAIN STREET
MARKHAM NORTH (2.0)
Ms. Leslie Patterson, owner of Heritage Champions, 144 Main Street
Markham North, was in attendance to request approval to extend their hours of
operation for special event horse racing from Australia on Fridays and
Saturdays from 8:00 p.m. to 1:30 a.m.
Committee also considered the staff report, dated March 3, 2003,
entitled "Heritage Champions - Off-Track Betting - 144 Main Street Markham
North" at this time.
Moved by Councillor S. Daurio
Seconded by Regional Councillor T. Wong
**That the deputation of Ms. Leslie Patterson, owner
of Heritage Champions, 144 Main Street Markham North, requesting an extension
of hours for special event horse racing from Australia on Fridays and Saturdays
from 8:00 p.m. to 1:30 a.m., be received;
And that a public consultation process be held,
consisting of a notice to all owners/tenants within a 300 metre radius, as well
as publication in the Economist and Sun; and notice to interested parties, the
Markham BIA and the Main Street Markham Committee;
And that the Public Information Meeting be held on the
first public meeting date scheduled in April (April 8, 2003).
CARRIED
_______________________________________________
** Amended by Council at its meeting held
on March 18, 2003 to add the following paragraph:
And that the request by Heritage
Champions for an extension of hours for special event horse racing from
Australia be considered at the April 15, 2003 Council meeting.
2. ACCESS
COPYRIGHT - MUNICIPAL GOVERNMENT
PHOTOCOPYING LICENCE (2.0)
Moved by Councillor J. Heath
Seconded by Regional Councillor T. Wong
That the Clerk be authorized to execute a Municipal
Government Licence with Access Copyright, the Canadian Copyright Licensing
Agency, to permit the photocopying of copyrighted materials at the Town.
CARRIED
3. PARTIAL
RELEASE OF SITE PLAN CONTROL AGREEMENT
AND AMENDMENT - SEVENWOOD
PROPERTIES INC. AND
75 FRONTENAC PORTFOLIO INC. -
75 FRONTENAC DRIVE
MARKHAM (8.0)
Moved by Councillor A. Chiu
Seconded by Councillor J. Virgilio
That a by-law be enacted authorizing the Mayor and
Clerk to execute a partial release of a Site Plan Control Agreement between the
Town and Sevenwood Properties Inc. and an amendment to same between the Town
and 75 Frontenac Portfolio Inc., over lands legally described as Part of Lot
11, Concession 3, designated as Parts 1 and 2, Plan 65R-23999, in a form
satisfactory to the Town Solicitor.
CARRIED
4. 2003
MUNICIPAL ELECTION PROCEDURES (14.0)
Moved by Councillor S. Daurio
Seconded by Councillor J. Heath
That Council approve the use of optical scan vote
tabulating equipment and touch screen voting as an alternative method of voting
for the Town of Markham Municipal Elections;
And that Council approve $550,000 for the 2003
municipal election, of which $500,000, is included in the 2003 Operating
budget, $25,000 is included in the 2003 ITS Capital budget and the balance of
$25,000 be absorbed in the Corporate Services 2003 Operating budget;
And that a by-law be presented to Council to establish
the use of vote tabulating equipment and touch screen voting as an alternative
method of voting in the Municipal Elections;
And further that a by-law be presented to Council to
establish the 2003 advance voting dates, times and locations within the Town.
CARRIED
5. APPOINTMENT
OF ALTERNATES FOR
MEMBERSHIP ON COMMITTEES
(16.24)
Moved by Councillor J. Heath
Seconded by Councillor S. Daurio
That the
following Members of Council be appointed as alternates on Committees:
Finance & Administrative
Committee Councillor A. Chiu
Transportation Committee Councillor J. Heath
Thornhill Sub-Committee Reg. Councillor B.
O'Donnell
CARRIED
6. CITY
OF REGINA - INVITATION TO PARTICIPATE IN
"MUNICIPAL LEADERS' FORUM
ON IMPLEMENTING
KYOTO" - REGINA, APRIL 27
TO 29, 2003 (5.7)
Moved by Councillor S. Daurio
Seconded by Councillor A. Chiu
**That further to the Council
Resolution of February 25, 2003 granting authority for one Councillor and one
member of staff to attend the Municipal Leaders' Forum on Implementing Kyoto,
that Councillor Jack Heath and Ms. Victoria McGrath, Manager, Environmental
Leadership be named as the attendees.
CARRIED
(See following
motion that was lost)
Moved by Regional Councillor F. Scarpitti
Seconded by Councillor J. Heath
That approval also be granted for Councillor E.
Shapero to attend the Municipal Leaders' Forum on Implementing Kyoto.
LOST
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** Amended by Council at
its meeting held on March 18, 2003 to add the following paragraph:
"And that
authority be granted for Councillor E. Shapero to attend the Municipal Leaders'
Forum on Implementing Kyoto being held in Regina, Saskatchewan on April 27,
2003 to be funded from her Councillor's budget."
7. PROCLAMATION
- PAKISTAN NATIONAL DAY
SUNDAY, MARCH 23, 2003 AND
REQUEST TO HOLD
RECEPTION AND FLAG RAISING
CEREMONY (12.2.6)
Committee discussed
concerns regarding building capacity requirements and fire safety issues
relating to possible over-crowding during the Pakistan National Day Reception
in the Civic Centre building. The
matter of arranging for additional security was also raised.
Members were advised that
arrangements will be made to have several Fire Prevention staff on site.
Moved by Regional
Councillor F. Scarpitti
Seconded by Councillor A.
Chiu
That the request from Ghalib Iqbal,
Consulate General of Pakistan, to proclaim March 23, 2003 as Pakistan National
Day, be approved;
And that the request to also hold a
Reception and Flag-Raising Ceremony at the Markham Civic Centre on March 23,
2003 in the Council Chambers and Canada Room, be approved;
And that Fire Prevention staff be
requested to ensure that attendance conforms to the Civic Centre building's
occupancy standards for the Great Hall, Lower Atrium, Council Chambers and
Canada Room;
And that the matter of police
presence/additional security be raised with the organizers;
And further that, if deemed
necessary, staff be requested to provide additional speakers/sound system in
the Great Hall and Lower Atrium.
CARRIED
8. REQUEST
FOR SUPPORT OF PAKISTAN NATIONAL DAY
CELEBRATION - SUNDAY, MARCH
23, 2003 AT
CRYSTAL FOUNTAIN BANQUET HALL
(12.2.6)
Moved by Regional
Councillor F. Scarpitti
Seconded by Councillor J.
Heath
That the request from the Pakistan
National Day Celebration Committee to sponsor the Pakistan National Day event
at the Crystal Fountain Banquet Hall on March 23, 2003, be received;
And that approval be granted to
purchase a table for $2,000 and place a full-page ad for $500.
CARRIED
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9. TRIDEL INC. & DORSAY DEVELOPMENT
CORPORATION
MARKHAM DISTRICT ENERGY INC.
(13.7)
Moved by Councillor J. Heath
Seconded by Regional
Councillor T. Wong
*That
the re-drafted comfort letter, dated February 28, 2003, from the Town of
Markham to Tridel Inc. and Dorsay Development Corporation, confirming the Town
of Markham's long-term commitment to the supply of thermal energy services by
Markham District Energy Inc., be approved.
CARRIED
(*Note: Finance & Administrative Committee was
given authority by Council on February 25, 2003 to approve this matter.)
10. 2002
INVESTMENT PERFORMANCE REVIEW (7.0)
Moved by Councillor D. Horchik
Seconded by Councillor S. Daurio
That the report dated March 3, 2003 entitled
"2002 Investment Performance Review" be received.
CARRIED
11. STATUS
UPDATE - CORE SERVICES
IMPLEMENTATION PROGRAM (7.0)
Ms. Sharon Laing, CSI
Program Director, was in attendance, and briefly reviewed the activities and
successes of the Core Services Implementation Program. Committee commended staff on being awarded a
silver level "certificate of excellence" for the Core Services
initiative. In response to a query
regarding the recipient of the gold level, Ms. Laing advised that this
information would be forwarded to Committee.
Moved by Councillor D. Horchik
Seconded by Regional Councillor T. Wong
That the report dated March 3, 2003 entitled
"Status Update - Core Services Implementation Program", be received.
CARRIED
12. RICK
HANSEN - MAN IN MOTION FOUNDATION
REQUEST FOR PARTICIPATION IN
"WHEELS IN
MOTION DAY - SATURDAY, JUNE
14, 2003 (12.2.6 & 7.6)
Moved by Councillor S. Daurio
Seconded by Regional Councillor T. Wong
That the correspondence
from the Rick Hansen Man in Motion Foundation requesting the Town's
participation in "Wheels in Motion Day", June 14, 2003, be received;
And that
the matter be referred to Community Services Special Events staff for review
and report back to the Finance & Administrative Committee.
CARRIED
13. THE
VETERANS HONOUR RIDE FOUNDATION
THE VETERANS HONOUR
"RIDE-IN" - A TRIBUTE TO
CANADA'S WAR VETERANS -
SATURDAY, JUNE 7, 2003
TORONTO BUTTONVILLE AIRPORT
(12.2.6)
Moved by Councillor S. Daurio
Seconded by Councillor A. Chiu
That the letter dated February 26, 2003 from Cliff Randall, Chairman of
the Veterans Honour Ride Foundation, regarding the Veterans Honour
"Ride-In" - a tribute to Canada's war veterans, being held on
Saturday, June 7, 2003 at Toronto Buttonville Airport, be received;
And that the matter be referred to
Councillor D. Horchik to invite Mr. Milt Farrow, Chairman, and Mr. Stephen
Chait, Secretary, of the Buttonville Airport Community Committee, to the March
17, 2003 meeting of Finance & Administrative Committee for the purpose of
obtaining further information on the event.
CARRIED
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Moved by Councillor J. Virgilio
Seconded by Councillor S. Daurio
That the meeting resolve in-camera to discuss a legal
matter.
CARRIED
Moved by Councillor J. Heath
Seconded by Regional Councillor T. Wong
That the Committee rise and report. (9:30 a.m.)
CARRIED
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ADJOURNMENT
The Finance & Administrative Committee meeting adjourned at the
hour of 10:45 a.m.