FINANCE
& ADMINISTRATIVE COMMITTEE
2004-01-19 – Canada
Room
Meeting No. 2
Attendance
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J. Livey,
Chief Administrative Officer
C. Conrad,
Town Solicitor
J. Sales,
Commissioner of Community &
Fire Services
A. Taylor,
Commissioner of Corporate Services
J. Baird,
Commissioner of Development Services
J. Allen,
Chief Information Officer
S. Birrell,
Town Clerk
B. Cribbett,
Treasurer
J. Lustig,
Director of Financial and Client Services
B. Misra,
Manager, Applications & GIS
S. Bertoia,
General Manager, Construction &
Utilities
B. Nanninga,
Executive Assistant to Mayor
and Council
J. Kee,
Committee Clerk
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The Finance & Administrative Committee
convened at the hour of 1:05 p.m. with Councillor S. Daurio in the Chair.
DISCLOSURE OF INTEREST
None
declared.
1. PRE-QUALIFICATION
OF GENERAL CONTRACTORS
FOR THE THORNHILL COMMUNITY
CENTRE - PHASE 2
AND CENTENNIAL COMMUNITY
CENTRE EXPANSIONS (7.12, 6.6)
Moved by
Regional Councillor B. O'Donnell
Seconded by
Councillor A. Chiu
That
in accordance with the Purchasing By-Law 143-2000, Council approve the use of
the pre-qualification process detailed in this report for selecting a general
contractor for the Thornhill Community Centre Phase 2 and Centennial Community
Centre Expansion projects.
CARRIED
2. WATER
METER SUPPLY
BLANKET PURCHASE ORDER
INCREASE (7.12.1)
Staff was
asked to provide information on the status of the water meter supply program,
and the Commissioner of Community and Fire Services advised that details would
be brought to the next meeting.
Moved by
Regional Councillor J. Heath
Seconded by
Councillor A. Chiu
That
the report entitled, Water Meter Supply - Blanket Purchase Order Increase be
received;
And
that the Blanket Purchase Order #B2-17 for Neptune Technology Group be
increased in a total amount of $600,000.00 (inclusive of all taxes) for the
period January 1, 2004 to June 30, 2004;
CARRIED
3. INFORMATION
TECHNOLOGY STRATEGIC PLAN (7.13) Weblink
**Moved by
Regional Councillor B. O'Donnell
Seconded by
Councillor A. Chiu
That the
report dated January 19th 2004 entitled “Information Technology
Strategic Plan” be received;
And that the
Chief Information Officer (CIO) be authorized to request IBM Canada Limited
(IBM) to submit a proposal for developing an Information Technology Strategic
Plan (Plan) for the Town. The Strategic Plan shall identify the Town’s
information technology needs, setting priorities and deploying corporate-wide
standards such that the Town can continue to strengthen its position as a
technology leader in the public sector and as the High-Tech Capital of Canada;
And that based on the
assessment of the proposal, a staff report will be submitted to Council for
approval and to determine if IBM shall be awarded the contract to develop the
Strategic Plan.
CARRIED
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**Amended by Council at its meeting held
January 27, 2004 to delete Clause 2
in its entirety and replace with the
following:
"And that
the Chief Information Officer (CIO) be authorized to request IBM Canada Limited
(IBM) to submit a proposal for developing an Information Technology Strategic
Plan (Plan) for the Town. The Strategic Plan shall identify the Town’s
information technology needs, setting priorities embracing industry and open
standards while taking into consideration Markham's corporate standards and
deploying corporate-wide standards such that the Town can continue to
strengthen its position as a technology leader in the public sector and as the
High-Tech Capital of Canada;"
4 TENDER
AWARD - CONTRACT 117-T-03
STREET LIGHTING ON MARKHAM
BY-PASS
HIGHWAY 48, 16TH
AVENUE AND 14TH AVENUE (7.12)
Moved by
Councillor A. Chiu
Seconded by
Councillor J. Webster
That
the tender for the installation of street lights on Markham By-pass, Highway
48, 16th Avenue and 14th Avenue be awarded to the lowest
bidder, Trans Power Utility Contractors Inc. in the amount of $628,928.33
inclusive of 7% GST. ($605,416.99 inclusive of 3% GST);
And
that the Mayor and Clerk be authorized to execute the contract with Trans Power
Utility Contractors Inc. for the installation of street lights on Markham
By-pass, Highway 48, 16th Avenue and 14th Avenue;
And
that Engineering staff be authorized to retain the consulting firm Moon-Matz
Ltd. to provide construction inspection and contract administration services
during construction of the project to an upset limit of $23,807.50 inclusive of
7% GST ($22,917.50 inclusive of 3% GST);
And
that Purchasing Department staff be authorized to issue a purchase order to
Markham Hydro Distribution Inc. for an amount not to exceed $127,330.00
inclusive of 7% GST, ($122,570.00 inclusive of 3% GST) for the actual cost of
work to be carried out by Markham Hydro relating to the completion of service
connections and the installation of street lights on distribution poles owned
by Markham Hydro;
And
that funding for the project be provided from the approved Capital Budget
accounts listed in this report;
And
that upon payment of all invoices, any remaining funding be returned to its
original funding source.
CARRIED
5. THE
BRICK PARTY
UNIONVILLE HOME SOCIETY
FOUNDATION
FEBRUARY 21, 2004
(12.2.6) Weblink
Moved by
Councillor J. Virgilio
Seconded by
Regional Councillor B. O'Donnell
That
the tickets be purchased for Councillors wishing to attend with the cost not to
exceed $3000.
CARRIED
6. UNDER
THE TUSCAN SKY
MARKHAM STOUFFVILLE HOSPITAL
GALA
FRIDAY, APRIL 2, 2004
(12.2.6) Weblink
Moved by
Councillor A. Chiu
Seconded by
Councillor K. Usman
That Markham
Council purchase a corporate table of 10 and Council will be polled for
participation.
CARRIED
7. WINTER
FROLIC 2004
EVERGREEN HOSPICE MARKHAM
FRIDAY, FEBRUARY 20, 2004
(12.2.6) Weblink
Concern
was expressed with respect to exceeding budget allocations, and the Executive
Assistant to the Mayor and Council advised that budgets will be monitored
closely and that the organizations will be so advised.
Moved by
Councillor J. Webster
Seconded by
Councillor K. Usman
That Markham
Council purchase tickets as required not to exceed $3000.00. Council will be polled.
CARRIED
8. 10TH
ANNIVERSARY GALA & OUTSTANDING BUSINESS
AWARD OF THE RICHMOND HILL
& MARKHAM CHINESE
BUSINESS ASSOCIATION - APRIL
17, 2004 (12.2.6) Weblink
Moved by
Councillor A. Chiu
Seconded by
Councillor K. Usman
That Council
purchase a Corporate Table of ten for the 10th Anniversary Gala of
the Richmond Hill & Markham Chinese Business Association.
CARRIED
_________________________________________________________________
Other matters
considered by Finance & Administrative Committee on January 19, 2004:
9. MINUTES
- AUDIT COMMITTEE
DECEMBER 8, 2003 (16.0) Weblink
Moved by
Regional Councillor B. O'Donnell
Seconded by
Councillor A. Chiu
That
the minutes of the Audit Committee held on December 8, 2003, be received.
CARRIED
10. STAFF
AWARDED CONTRACTS FOR THE
PERIOD FROM NOVEMBER 18, 2003
TO DECEMBER 31, 2003 (7.12)
Moved by
Regional Councillor J. Heath
Seconded by
Councillor A. Chiu
That
the report entitled "Staff Awarded Contracts for the period from November
18 to
December
31, 2003 dated January 19, 2004 be received for information only.
CARRIED
11. COMMUNITY
TRIBUTE DINNER
FOR DICK ILLINGWORTH
FEBRUARY 25, 2004
(12.2.6) Weblink
Moved by Mayor
D. Cousens
Seconded by
Councillor K. Usman
That Council
receive the invitation to attend the Community Tribute Dinner for Dick
Illingworth “Honouring a Lifetime of Excellence in Community Service” on
Wednesday, February 25, 2004 at Carrying Place Golf and Country Club, Kettleby.
CARRIED
12. INCLUSION
OF INTERNET CAFES IN TOWN'S BY-LAW TO
PROVIDE FOR THE LICENSING OF
ARCADES (2.0)
Councillor
A. Chiu raised the matter of "internet cafes" and whether they are
covered by the Town's by-law relating to the licensing of arcades. It was directed that the matter be reviewed
by the Town Solicitor.
Moved by
Councillor A. Chiu
Seconded by
Councillor K. Usman
That
the matter of including the operation of "internet cafes" in the
Town's by-law relating to the licensing and regulation of arcades, be referred
to the Town Solicitor for review.
CARRIED
13. CLARIFICATION
OF TERMINOLOGY - ZONING BY-LAWS
"MEDICAL OFFICE"
& "MEDICAL CLINIC" (10.5)
Councillor A.
Chiu requested clarification relating to the terms "medical office"
and "medical clinic" with respect to the Town's zoning by-laws. It was agreed that staff would meet with
Councillor Chiu to discuss this matter further.
14. PARKING
CONCERNS - PACIFIC MALL AND MARKET VILLAGE (2.17)
Councillor A.
Chiu expressed concern with respect to the lack of sufficient parking spaces at
such locations as Market Village, Pacific Mall, and Metro Square. Following some discussion, it was agreed that
staff should carry out a review of the parking at these locations, as it has an
effect on the arterial roads.
Moved by
Councillor A. Chiu
Seconded by
Councillor K. Usman
That
staff be requested to review the parking concerns at Market Village, Pacific
Mall and Metro Square relative to all zoning use issues; illegal uses on the
properties, and the responsibilities of the owners/condominium corporations;
And
that a report be brought back to the appropriate standing committee.
CARRIED
ADJOURNMENT
The Finance & Administrative Committee meeting adjourned at the
hour of 1:55 p.m.