FINANCE
& ADMINISTRATIVE COMMITTEE
2004-02-02
Meeting No. 3
Attendance
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J. Livey,
Chief Administrative Officer
C. Conrad,
Town Solicitor
A. Taylor,
Commissioner of Corporate Services
J. Baird,
Commissioner of Development Services
J. Allen,
Chief Information Officer
S. Birrell,
Town Clerk
J. Allen,
Chief Information Officer
F. Poon,
Manager, Technology
S. Bertoia,
General Manager, Construction
& Utilities
B. Cribbett,
Treasurer
B. Varner,
Real Property Manager
J. Kee,
Committee Clerk
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The Finance & Administrative Committee
convened at the hour of 2:45 p.m. with Councillor S. Daurio in the Chair. Councillor D. Horchik assumed the Chair at
3:00 p.m.
DISCLOSURE OF INTEREST
None
declared.
1. DRAFT
LETTER TO PREMIER OF ONTARIO
ON KEY ISSUES AND COMMITMENTS
(13.2 & 16.23)
Moved by
Councillor K. Usman
Seconded by
Regional Councillor J. Heath
That the draft letter from Mayor Don Cousens, dated January 27, 2004,
addressed to The Honourable Dalton McGuinty, Premier, Province of Ontario, with
respect to key issues and commitments, be approved, with the addition of the
following phrase at the end of the section entitled "Enhancing Public
Safety":
"regardless of whether these methods are
used on Provincial highways."
And that the following sentence be added to the section entitled
"Improving the Municipal Elections Act":
"To increase voter turnout, it is also recommended that
municipal elections be
scheduled earlier in
the calendar year, in October rather than November."
CARRIED
2. MOBILE
MARKHAM AND REMOTE
ACCESS DEVICE (7.13)
James Allen, Chief Information Officer, was
in attendance, and responded to questions of Committee.
Moved by
Councillor G. McKelvey
Seconded by
Regional Councillor B. O'Donnell
That
the report dated February 2, 2004, entitled "Mobile Markham and Remote
Access Device" be received;
And
that the proposed services provided by Mobile Markham be approved and
implemented in phases to enable remote access (for email and pre-authorized
data) for Town Staff;
And
that wireless personal digital assistants (RIM Blackberry, Palm, Pocket PC) be
acquired for the Mayor and Members of Council and designated senior staff;
And
that the initial project cost with an upset limit of $46,760 inclusive of 7%
GST ($45,134 inclusive of 3% GST), be funded from ITS Department's approved
2003 Capital Budget, Account # 049-6150-5247-005;
And
that the monthly operating cost inclusive of 7% GST be funded from ITS
Department's 2004 Operating Budget, Account # 400-404-5108;
And
that the annual software maintenance cost estimated to be $2,300 inclusive of
7% GST ($2,220 inclusive of 3% GST), be funded from ITS Department's 2004
Operating Budget, Account # 400-404-5361;
And
that staff investigate and recommend a mobile technology integration
infrastructure that follows open standards, and that can be leveraged for
deploying other mobile applications as well as integrating corporate
applications.
CARRIED
3. 11
CHURCH STREET, MARKHAM - LEASE
AMENDING AGREEMENT (8.2)
Staff
was requested to clarify the existence of a clause within the agreement
relating to the cancellation of the lease.
Moved by
Councillor G. McKelvey
Seconded by
Councillor J. Webster
That Council approve an amendment to extend
the lease for 11 Church Street, Markham, between the Town of Markham and The
Markham Guild of Village Crafts for a period of one (1) year commencing January
1, 2004 and to expire on December 31, 2004;
And that the Mayor and Town Clerk be
authorized to execute the lease amendment in a form satisfactory to the Town
Solicitor;
And that authorization for all future annual
lease renewals for 11 Church Street, between the Town and The Markham Guild of
Village Crafts be delegated to the CAO or designate.
CARRIED
4. 2004
RECYCLING COUNCIL OF ONTARIO (RCO)
CONFERENCE TO BE HELD IN
MARKHAM
MAY 2004 (5.2 & 11.12)
Moved by
Councillor A. Chiu
Seconded by
Regional Councillor B. O'Donnell
That
the report entitled "2004 Recycling Council of Ontario (RCO) Conference to
the held in Markham", be received;
And
that Council approve supporting the Conference with a sponsorship amount of
$5,000 payable to the Recycling Council of Ontario;
And
that Markham's $5,000 sponsorship be funded from the Waste Management Operating
Budget account 790-9985200.
5. MARKHAM
LITTER PREVENTION STRATEGY
DEVELOPMENT (5.1 & 2.0)
Stan Bertoia, General Manager, Construction
and Utilities, was in attendance, and responded to questions with respect to
the proposal for a Town of Markham Litter Prevention Strategy and the GTA
Anti-Litter Campaign. A comprehensive
report will be presented to the March 8, 2004 Community Services and
Environment Committee.
Moved by
Councillor G. McKelvey
Seconded by
Regional Councillor J. Jones
That
the report entitled "Markham Litter Prevention Strategy Development"
be received;
And
that the Waste Management Department in conjunction with staff from Community
and Fire Services, Corporate Services, Development Services, and Strategy,
Innovation and Partnerships Commissions be authorized to develop a Markham
Litter Prevention Strategy encompassing a community awareness campaign, bylaw
and enforcement review, and infrastructure and servicing needs;
And
that Waste Management staff report back to the March 8th, 2004 Community
Services and Environment Committee with a comprehensive Litter Prevention
Strategy including program outline, budget and potential project partners and
sponsors;
And
that a letter be sent to the City of Mississauga thanking them for initiating
the GTA Anti-Litter Campaign and confirming the Town of Markham's support of a
GTA Anti-Litter Campaign.
CARRIED
6. FINANCIAL
ASSISTANCE REQUEST
MEN OF NOTE (7.6)
Moved by
Councillor G. McKelvey
Seconded by
Deputy Mayor F. Scarpitti
That
Council approve financial support, in the amount of $3,000.00, towards the MEN OF NOTE trip to NORDLINGEN in
September 2004.
CARRIED
7. PURCHASE
OF SPONSORSHIP - A TASTE OF
BROADWAY - AN ENCORE
PRESENTATION
MARCH 27, 2004 (12.2.6 &
6.3) Weblink
Moved by
Regional Councillor J. Heath
Seconded by
Councillor G. McKelvey
That Council purchase a Silver Sponsor in the amount of $3,000 for the
Taste of Broadway-An Encore Presentation concert, which will be held on
Saturday, March 27, 2004 at the Markham Theatre; such proceeds to go to the
Markham Family YMCA.
CARRIED
8. PURCHASE
OF SPONSORSHIP TABLES - "IN
CELEBRATION OF WOMEN"
AWARDS BANQUET
APRIL 24, 2004 (12.2.6) Weblink
Moved by
Regional Councillor J. Jones
Seconded by
Councillor A. Chiu
That
the Town of Markham purchase a table of 10, at a cost of $850.00 for the
"In Celebration of Women" Awards Banquet to be held at Le Parc
Markham on Saturday, April 24, 2004;
And
that Council Members be requested to submit nominations, if applicable.
CARRIED
9. COUNCIL ATTENDANCE AT FCM CONFERENCE
MAY 28-31, 2004, EDMONTON, ALBERTA (13.12.4 & 11.12)
Moved by
Councillor G. McKelvey
Seconded by
Regional Councillor B. O'Donnell
That the information regarding FCM's 67th Annual Conference and
Municipal Expo, being held May 28-31, 2004 at the Shaw Conference Centre in
Edmonton, Alberta, be received;
And that Council approve the attendance of four members of Council,
excluding the Mayor, at the Annual Conference and Municipal Expo of the
Federation of Canadian Municipalities, May 28-31, 2004, with authorized
expenses to be paid in accordance with Town Policy;
And that for each of the years 2005 and 2006, four Members of Council
who did not previously attend an FCM Conference be permitted to do so with
authorized expenses to be paid in accordance with Town Policy;
And that for each of the years 2005 and 2006, Members of Council who
previously attended an FCM Conference be permitted to do so, with authorized
expenses to be paid in accordance with Town Policy, provided other Members of
Council do not want to attend;
And that despite this Policy, any Member of Council who wishes to
attend the FCM Conference may do so provided that all expenses are charged to
their individual budgets;
And also that if conferences are held where overnight travel is not
required, all Members of Council would be able to attend.
CARRIED
_________________________________________________________________
Other matters
considered by Finance & Administrative Committee on February 2, 2004:
10. WATER
METER REPLACEMENT
PROGRAM UPDATE (5.3)
At
the meeting of the Finance & Administrative Committee held on January 19,
2004, Regional Councillor Jack Heath requested staff to provide further
information on the water meter replacement program as it relates to water revenues. Mr. Stan Bertoia, General Manager,
Construction and Utilities was in attendance and briefly reviewed this
information stated in his memorandum dated January 22, 2004.
Moved by
Councillor K. Usman
Seconded by
Regional Councillor J. Heath
That
the memorandum dated January 22, 2004 from the General Manager, Construction
and Utilities, with respect to information on the water meter replacement
program, be received.
CARRIED
11. SPONSORSHIP
REQUEST - ALZHEIMER SOCIETY
YORK REGION (7.6 & 2.1)
Moved by
Councillor K. Usman
Seconded by
Regional Councillor J. Heath
That
Council not approve the request for sponsorship from the Alzheimer Society -
York Region for the Walk for Memories 2004 events;
And
that the Town of Markham encourages staff and residents to donate and
participate in the 2nd Walk for Memories on Sunday, February 8th, 2004 to be
held at the Pacific Mall.
CARRIED
12. SALUTE TO OUR FLAG - PROUD TO BE CANADIAN
ASSOCIATION - SUNDAY, FEBRUARY 15, 2004
MARKVILLE MALL (12.2.6)
Moved by
Councillor J. Webster
Seconded by
Regional Councillor J. Jones
That
the letter dated January 5, 2004 to Mayor Don Cousens from John Hawco, Proud To
Be Canadian Association with respect to "Salute to Our Flag"
celebration at Markville Mall on Sunday, February 15, 2004, and extending an
invitation to all Members of Council, be received and referred to all Members
of Council.
CARRIED
13. PRESS CONFERENCE - MARKHAM CIVIC CENTRE
ON INTERNET VOTING - FEBRUARY 2, 2004 (14.0)
Staff
was requested to provide copies to all Members of Council of the presentation
made this date by Delvinia, the providers of the internet voting system, at the
Press Conference held at the Markham Civic Centre. A comprehensive report on internet voting
will be presented at the next scheduled meeting of the Finance &
Administrative Committee.
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Seconded by Councillor A. Chiu
That the meeting resolve in-camera to discuss
legal and property matters. (1:05 p.m.)
CARRIED
Seconded by Councillor K. Usman
That the Committee rise and report. (2:45
p.m.)
CARRIED
The Chair reported that Committee received
information on two matters, as follows:
- the status of negotiations with
the Markham Professional Fire Fighters Association; and
- received information and gave
direction on a property matter.
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ADJOURNMENT
The Finance & Administrative Committee meeting adjourned at the
hour of 4:15 p.m.