SPECIAL COMMUNITY SERVICES
AND ENVIRONMENT COMMITTEE
2003-07-03
– 9:00 a.m.
Canada
Room
Meeting No. 9
Attendance
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J. Livey, Chief
Administrative Officer
A. Taylor,
Commissioner of Corporate
Services
D. McClean, Fire
Chief
P. Loukes, Director,
Operations & Asset
Management
P. Ingham, General
Manager of Operations
S. Bertoia, General
Manager, Construction
and Utilities
S. Taylor, Director,
Strategic Services
V. McGrath, Manager,
Environmental
Leadership
C. Joyce, Manager,
Community Partnerships
H. Prucha, Manager,
Marketing and
Revenue Generation
B. Nicholson,
Manager of Asset
Management
J. Kee,
Committee Clerk
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The
Community Services and Environment Committee convened at the hour of 9:10 a.m.
with Councillor J. Heath in the Chair.
DISCLOSURE OF INTEREST
None declared
1. REVENUE
ACCELERATOR/PARTNERSHIP
WORKSHOP (5.0 & 6.0)
Following the presentations by staff, Committee discussed various
issues, including the following:
- the involvement of
Markham Public Libraries
- possible negative
impact with some partners
- approvals should
require consensus of Council - not majority
- immediate placement
of logos on new hybrid vehicles
- maximum use of hybrid
vehicles for "special events" and/or other Town activities
i.e.
Corporate Courier or Fire Prevention
- importance of Town of
Markham initiatives remaining as Town initiatives,
- Town should not lose
its integrity and identification
- the feasibility of
allocating revenue to specific projects vs placing in separate Corporate
revenue
account
- more Council
involvement in this process
- importance of media
attention
- continuance of
current policies relating to use of historical names, etc.
- wording of
contract/agreement should include wording relating to expected conduct &
integrity
of partner
- importance of ethics
of corporation under consideration
- the Markham Civic
Centre should not be included in this revenue proposal
- "naming"
should be for new parks not currently named parks
- concerns relating to
lowering reputation of government; and in opposition to
character
of Canada
In response to a query regarding "short-term" naming, staff
advised that the original sign on the building/facility would not be removed,
but enhanced for a specific period of time with banners, etc.
Committee requested staff:
- to provide a
breakdown of the annual contributions/in-kind services from
Markville
Mall;
- to place the Town of
Markham logo immediately on the hybrid vehicles
- to provide a list of
those organizations that should not be considered for partnerships
- to consider a
"portable stage" as a future project, and
- to provide details
and clarify some of the suggested revenues presented earlier in the
meeting
relating to "Opportunities for Growth"
Following
some discussion, Committee agreed that the matters of corporate partnership
development and processes, and corporate naming referred back to staff for
further information to be presented in the fall.
Moved by Regional Councillor F. Scarpitti
Seconded by Councillor E. Shapero
That the presentations of the Fire Chief, Director, Strategic Services,
Manager, Community Partnerships and Manager, Marketing and Revenue Generation
relating to the concept for corporate partnership development and processes,
and the concept for corporate naming be received and referred back to staff for
further information and report in the fall.
CARRIED
Committee
further discussed the proposal for a partnership with Longo's, and raised
matters, including: logo placement on Town vehicles (van vs hybrid); and
allocation of revenues to specific initiative, such as "clean air".
Moved by Regional Councillor F. Scarpitti
Seconded by Councillor E. Shapero
That a partnership between the Town and Longo's be approved in
principle, as a pilot project;
And that staff be directed to place both the Town of Markham logo and
Longo's logo on the back of the hybrid vehicles;
And that the revenue generated from this partnership be directed towards
the Town of Markham's Clean Air Initiative;
And that a detailed report on the partnership with Longo's be presented
to Community Services & Environment Committee on September 15, 2003.
CARRIED
2. TENDER FOR SUPPLY AND
DELIVERY OF ZERO
TURN MOWERS (7.12.1)
The Director, Operations & Asset Management distributed copies of a
report entitled "Tender for Supply and Delivery of Zero Turn Mowers"
and advised that a meeting had been held on June 27, 2003 of the Clean Air
Working Group, and it had been recommended that staff report back to the
Community Services & Environment Committee's meeting of July 3 with respect
to mower options that are environmentally friendly and acceptable.
There was some
discussion regarding the total number of mowers required; maintenance
implications; other technologies available besides gas, diesel and electric;
and biodiesel financial considerations.
Moved by Councillor E. Shapero
Seconded by Regional Councillor F. Scarpitti
That the staff report entitled "Tender for Supply and Delivery of
Zero Turn Mowers", dated July 3, 2003, be received;
And that Twelve Zero Turn Mowers be awarded to the lowest acceptable
bidder B. E. Larkin Equipment in their unit price of $14,605.00 inclusive of 8%
PST and 7% GST ($14,097.00 inclusive of 8% PST and 3% GST);
And that the Operations Department proceed with the conversion to
Biodiesel at the Parks Central and Parks East shop prior to July 31, 2003, and
that 50% plus Biodiesel be used in the mowers;
And that the Electric Ox be demonstrated and tested to determine the
units' viability; and that staff investigate other alternative power mowers,
either from the United States or elsewhere, and report back to the Community
Services and Environment Committee;
And that, if the Electric Ox performs satisfactorily, the Operations
Department investigate lease or purchase arrangements with the supplier
ICLECTRIC for 2004;
And that the Corporate Services Department bring forward the Green
Procurement Policy in September 2003 so that the Corporation has the tools and
guidance to consider environmentally sustainable alternatives proactively
during the procurement process;
And that environmental policy be accelerated related to major air quality
areas including fleet and facilities;
And that the Staff Award Report sheets and Council Committee Report
tracking sheets be amended to include an environmental implications sign-off
for the reports.
CARRIED
3. 108-S-03 CONTRACT AWARD
FOR CIVIC CENTRE
ROOF REPLACEMENT - PHASE THREE
(7.12 & 12.4)
The
Director, Operations & Asset Management distributed copies of a Staff Award
Report, dated June 9, 2003, regarding the Civic Centre Roof Replacement - Phase
Three, and provided some background on the phased roofing replacement, and the
Green Roof Project
It was
reported that the Green Roof Project Feasibility Study will be completed within
the next week, and Committee directed that the no action be taken on this
project until the results of the Feasibility Study are received.
The Chief
Administrative Officer advised that a memorandum would be prepared to the Mayor
and Members of Council with the results of the Study and of the action being
taken.
Moved by
Regional Councillor F. Scarpitti
Seconded by
Councillor E. Shapero
That the
Staff Award Report, dated June 9, 2003, with respect to the contract award for
the Civic Centre Roof Replacement - Phase Three, be received;
And that
the Chief Administrative Officer be directed to prepare a memorandum to the
Mayor and Members of Council providing the results of the Green Roof Project
Feasibility Study and the action to be taken.
CARRIED
ADJOURNMENT
The Community Services and Environment Committee meeting adjourned at
the hour of
12:00 Noon.