M I N U T E S
COMMITTEE OF THE WHOLE
2003-09-16
Canada
Room
Meeting No. 16
Attendance
|
Mayor D. Cousens
Regional Councillors F. Scarpitti
B.
O'Donnell
Councillors S. Daurio
E.
Shapero
J.
Virgilio
G.
McKelvey
J.
Heath
D.
Horchik
A.
Chiu
|
J. Livey, Chief Administrative Officer
J. Baird, Commissioner of Development
Services
O. Bar-Moshe, Assistant Town Solicitor
S. Birrell, Town Clerk
A. Brown, Director of Engineering
B. Cribbett, Treasurer
C. Conrad, Town Solicitor
P. Miller, Acting Manager, Secretariat Services
J. Sales, Commissioner of Community
and Fire
Services
A. Taylor, Commissioner of Corporate Services
M. F. Turner, Commissioner, Strategy,
Innovations and
Partnerships
|
The Committee of the Whole meeting convened at the hour of 6:20
p.m. with Mayor D. Cousens in the Chair.
DISCLOSURE OF INTEREST
None declared.
1. MINUTES
OF COMMITTEE OF THE WHOLE
- AUGUST 26, 2003 (16.0)
Moved by Councillor G. McKelvey
Seconded by Regional Councillor B. O'Donnell
That the minutes of the Committee of the Whole meeting held
on August 26, 2003 be confirmed.
Carried
2. DESIGNATION UNDER PART IV OF
THE ONTARIO HERITAGE ACT
9404 HIGHWAY 48, "THE MENNO RAYMER HOUSE" (16.11.3)
The Commissioner of
Development Services provided an update on the proposed heritage designation
for the property located at 9404 Highway 48 - "the Menno Raymer
House". Mr. Baird confirmed that a
written undertaking not to demolish the heritage dwelling, has been received
from the applicant.
After brief
discussion, it was agreed that consideration of this matter be deferred to the
Development Services Committee meeting on September 23, 2003 to provide the
applicant more time to prepare.
Moved by Regional Councillor B. O'Donnell
Seconded by Councillor J. Heath
That consideration
of the matter of the heritage designation of "The Menno Raymer
House", be deferred to the September 23, 2003 Development Services
Committee meeting.
Carried
3. ROUGE PARK PROPOSAL
PLANTING OF THE TOMPION
PROPERTY (10.3)
Members of Committee provided an update on the proposed
Rouge Park planting on the former Tompion property. It was confirmed that matters are proceeding as requested by the
Town.
Committee agreed to have this matter deferred to the
Committee of the Whole meeting on September 30, 2003 to permit:
1. The
Rouge Park Alliance to provide the Town of Markham with a letter agreeing to relocate
any plantings, if necessary as a result of the alignment of the Markham
By-pass.
2. The
Rouge Park Alliance to provide a site plan of the proposed plantings together
with the three (3) main road patterns proposed.
3. The
Rouge Park Alliance, Town staff and Regional Councillor F. Scarpitti,
Councillor J. Heath and Councillor E. Shapero work together to prepare and
review the proposal and recommendation to Council.
Moved by Councillor J. Heath
Seconded by Councillor E. Shapero
That consideration of
the Rouge Park Alliance proposal for planting of the former Tompion property,
be deferred to the September 30, 2003 Committee of the Whole meeting.
Carried
4. 2004 DEVELOPMENT CHARGES
BACKGROUND STUDY (7.11) Weblink
The Commissioner of Corporate Services reviewed the proposed
resolution about retaining Hemson Consulting Ltd. to assist in the completion
of the 2004 Development Charges Background Study and the required funding.
Moved by Regional Councillor B. O'Donnell
Seconded by Councillor J. Virgilio
That the report
titled "2004 Development Charges Background Study" dated September
16, 2003 be received;
And that
Hemson Consulting Ltd. be retained as the lead consultant to assist in the
completion of the 2004 Development Charges Background Study at a cost not to
exceed $133,750 inclusive of 7% GST ($128,750 inclusive of 3% GST);
And that
the Hemson Consulting Ltd. work be funded from the Town of Markham Development
Charges Town Wide Soft Administrative Capital Growth Studies account in the
amount of $120,375 and that the balance in the amount of $13,375 be funded from capital account
044-6100-003-005 Corporate Wide Projects;
And that
Development Services provide the CAO with a business case outlining the
proposed Engineering, Planning and Urban Design Departments work plans,
projected consulting costs, projected costs for contract positions, proposed
staff secondments, and projected timelines for budget funding;
And that the CAO be
delegated the authority to allocate budget funds from the Development Charge
Reserve Funds and other non-DC sources as required in connection with the
Development Charges Study update from the Town of Markham Development Charges
Town-wide Soft Administrative Capital Growth Studies account and nominal
amounts from non-DC sources that relate to 10% non-growth funding anticipated
for urban design and planning studies;
And that staff
report back to Council on the funding allocation approved by the CAO.
Carried
5. 2003 ADVISORY COMMITTEE
APPOINTMENTS (16.24)
Some discussion took place regarding the vacancy on the
Committee of Adjustment and the urgency for a replacement appointment. It was agreed that consideration of this matter
be deferred to the Council meeting this date.
Moved by Councillor A. Chiu
Seconded by Councillor G. McKelvey
Main Street
Markham Committee
That the resignation
of Robert Lipka from the Main Street Markham Committee be accepted with regret
and a letter of appreciation be forwarded;
And that the matter
of a replacement appointment be referred to Councillors G. McKelvey and J.
Heath to provide a recommendation to Council;
Mayor's Youth
Task Force
That the following
resignations from the Mayor's Youth Task Force be received with regret and that
staff advise of any replacement appointments:
Megan
Sparkes
Cindy Singh
Milliken Mills Main Street Advisory Committee
That the following be appointed to the Milliken Mills Main Street
Advisory Committee:
Neil Ishmael duration
of mandate
Winifred
Kerr duration
of mandate
Charles
Sutherland duration
of mandate
Tony Ma duration
of mandate
Trevor H.
Russell duration
of mandate
Elise A.
Cadore duration
of mandate
Sidonio
Terralheiro duration
of mandate
Leslie Kerr duration
of mandate
Naraya Rao duration
of mandate
Committee of
Adjustment
That the matter of a
replacement appointment for the Thornhill area be deferred for consideration at
the Council meeting this date.
Carried
6. DELEGATION OF AUTHORITY TO THE
CHIEF ADMINISTRATIVE OFFICER
DURING COUNCIL'S LAME DUCK PERIOD (14.0 & 16.23)
Staff reviewed the implications of the "Lame Duck"
timeframe and provisions in the Municipal Act, 2001 and compared them
with the former Municipal Act. Staff
confirmed that any actions taken will be reported back to Council.
Moved by Councillor G. McKelvey
Seconded by Councillor A. Chiu
That the Chief Administrative Officer, or designate, be
delegated authority to:
Acquisition of land valued in excess of $50,000;
Acquisition of good and services valued in excess of
$50,000;
Incur liabilities in excess of $50,000; and
Award of contracts in excess of $350,000.00
during the lame duck period September 29, 2003 to December 2nd,
when Council has its first meeting of the new term;
And that the Treasurer report back to the December 8th, 2003
Finance and Administrative Committee as to the awards and acquisitions made
during this period.
Carried
………………………………………………
Committee of the Whole recessed in-camera at the hour of
6:55 p.m. to discuss a confidential matter and rose but did not report at the
hour of 7:10 p.m.
………………………………………………
The Committee of the Whole meeting adjourned at 7:10 p.m.