M I N U T E S

 

FINANCE & ADMINISTRATIVE COMMITTEE

2001-01-08 - Canada Room

 

 

Attendance

 

Vice Chair   Budget:              Deputy Mayor F. Scarpitti Vice Chair, IT:     Councillor S. Daurio Members:            Regional Councillor G. Landon Ex-officio:            Mayor D. Cousens Others:                Councillor E. Shapero                            Councillor G. McKelvey                            Councillor D. Horchik

J. Livey, Chief Administrative Officer A. Taylor, Commissioner of Corporate Services M.F. Turner, Commissioner of Development Services A. Wolfe, Commissioner of Community Services G. Whicher, Assistant Town Solicitor S. Chait, Director of Corporate Strategy & Quality T. Houghting, Director of Financial Reporting J. Lustig, Acting Director of Financial Planning M. Scott, Executive Coordinator to CAO B. Nanninga, Executive Assistant S. Birrell, Town Clerk D. Smith, Committee Clerk

 

 

The Finance & Administrative Committee convened at the hour of 3:00 p.m. with Deputy Mayor F. Scarpitti in the Chair.

 

1.         DISCLOSURE OF INTEREST

            - None declared at this time.

 

2.         REQUESTS FOR IDENTIFICATION OF DEPUTATIONS
REGARDING MATTERS ON THIS AGENDA

            - None declared at this time.

 

 

 

3.         FINANCE & ADMINISTRATIVE COMMITTEE
            MINUTES – MEETING NO. 1 – DECEMBER 12, 2000

 

            RECOMMENDATION:

 

            That the minutes of Meeting No. 1 of the Finance & Administrative Committee be and are hereby confirmed.

 

 

 

4.         DELEGATIONS
            FILE: 16.23 (S. Birrell, Ext. 4729)

 

            The Town Clerk recommended that to continue the streamlining of Council and Committee processes, that the existing policy of ten minutes for each delegate to address Council be reduced to five minutes.  A draft pamphlet outlining the rules for delegates to address Council was considered.  It was suggested that revisions be made before the pamphlet is printed.

 

RECOMMENDATION:

 

As recommended by the Corporate Services Report dated January 8, 2001, it be recommended to Council that By-law No. 2001-1, ‘A by-law to govern the proceedings of Council and Committees of Council’ be amended to provide for a five minute limit for delegates in the form attached to the report as Schedule ‘A’.

 

 

 

5.         BALLYGARVEN HOMES – MODEL HOME AGREEMENT
            LOTS 1 AND 2, ON DRAFT PLAN OF SUBDIVISION 19T-99015
            FILE: 8.4 (R. Robinson, Ext. 4737)

 

            RECOMMENDATION:

           

As recommended by the Legal Services Report, dated January 8, 2001, it be recommended to Council that the Town be authorized to enter into a Model Home Agreement with Ballygarven Homes with respect to Lots 1 and 2, on Draft Plan of Subdivision 19T-99015 and that the Mayor and Clerk be authorized to execute the agreement in a form satisfactory to the Town Solicitor.

 

 

 

 

 

 

6.         CANADA’S MUNICIPAL e GOVERNMENT
            CONFERENCE AND EXPOSITION – FEB. 12 & 13, 2001
            FILE: 11.12

 

            RECOMMENDATION:

           

That the communication advising of the Municipal e Government Conference and Exposition to be held in Toronto on February 12 and 13, 2001 be received for information.

 

 

 

7.         ADULT VIDEO STORES
            FILE: 2.11 (G. Whicher, Ext. 2570)

 

            Committee members discussed the difficulty of ensuring that portable signage regulations for this industry are enforced to restrict graphic depictions of sexuality and the impact that exposure to this advertising might have upon children and those offended by it. The Assistant Solicitor explained that the proposed permitted districts attempt to address such public interest factors. It was agreed that districts five and six should be consolidated, resulting in a single potential licensee in this area, while districts three and four should be consolidated and the by-law revised to clarify that this district is appropriate for more than one adult video store.

 

            RECOMMENDATION:

 

That the by-law to licence and regulate adult video stores attached to the Legal Services Report, dated January 8, 2001, be revised to consolidate permitted districts 5 and 6, to consolidate permitted districts 3 and 4 and to clarify that more than one adult video store be permitted in consolidated district 3 and 4 be presented for three readings;

 

And that the related zoning by-laws being considered at the Public Meeting be presented to Council for three readings;

 

And that the Planning Department prepare a further report to address any Official Plan amendments and rezoning required to permit this land use within Industrial zones.

 

            And that By-law 73-98 be hereby repealed in its entirety.

 

 

 

 

 

 

 

 

8.         COUNCIL APPOINTEES TO BUTTONVILLE
            AIRPORT COMMUNITY COMMITTEE
            FILE: 16.24 & 5.15.1 (S. Chait, Ext. 4873 & J. Livey, Ext. 2630)

 

            It was agreed that Ward 6 Councillor D. Horchik and Regional Councillor B. O’Donnell represent the Town of this Committee.

 

            RECOMMENDATION:

 

As recommended by the Chief Administrative Office Report dated January 8, 2001, it be recommended that Council approve the appointment of Ward 6 Councillor D. Horchik and Regional Councillor B. O’Donnell to represent the Town on the Buttonville Airport Community Committee for the current term of Council.

 

 

 

9.         EVERGREEN HOSPICE – WINTER FROLIC 2001
            FILE: 12.2.6

 

            RECOMMENDATION:

 

            It be recommended to Council that any member of Council who wishes to attend the Evergreen Hospice Winter Frolic 2001 to be held on Friday, February 23, 2001 at the York Downs Golf and Country Club may do so with cost to be paid through his/her respective budget.

 

 

 

10.       FRIENDS OF YORK REGION ABUSE PROGRAM -
            INVITATION TO ATTEND 5^TH ANNUAL VALENTINE’S
            GALA – FRIDAY, FEBRUARY 9^TH, 2001 – LE PARC
            FILE: 12.2.6

 

            RECOMMENDATION:

 

It be recommended to Council that approval be granted to purchase a table for ten persons at a cost of $1,500 for the Friends of York Region Abuse Program Evening of Romance annual Valentine’s Gala to be held on Friday, February 9, 2001 at Le Parc, such cost to be charged to Account No. 840-841-5840.

 

 

 

 

 

 

 

 

11.       NOVEMBER 2000 – YEAR TO DATE FINANCE
            REVIEW AND YEAR-END FORECAST
            FILE:  7.0 (A. Taylor, Ext. 4705)

 

The Commissioner of Corporate Services and the Acting Director of Financial Planning gave an overview of the status of the finances to-date.

 

 

 

12.       TOWN OF MARKHAM SOCIAL CLUB
            ANNUAL CHILDREN’S CHRISTMAS PARTY
            FILE: 7.6 & 16.24 (D. Ross, Ext. 3360)

 

A letter from the Treasurer of the Town of Markham Social Club requesting Council to consider a contribution towards the entertainment for the 2001 Children’s Christmas Party was considered.

 

            RECOMMENDATION:

 

            That the communication from the Treasurer of the Town of Markham Social Club be received and a Committee be established to discuss plans for the 2001 Children’s Christmas Party;

 

And that the following be appointed to the Committee:

 

            Mayor D. Cousens

            Deputy Mayor F. Scarpitti

            Regional Councillor G. Landon

            Chief Administrative Officer J. Livey

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

13.       ONTARIO FILM DEVELOPMENT CORPORATION
            2000/01 THANK YOU TORONTO/ONTARIO CAMPAIGN
            FILE: 12.2.6

 

The Mayor reported that a communication has been received from the producer of the Thank You Toronto/Ontario Campaign 2000/2001 requesting that the Town select a worthy program in our community to receive monies raised through the campaign.  He suggested the name of Markham Little Theatre be submitted to receive the donation.

 

RECOMMENDATION:

 

            That the Markham Little Theatre be selected to receive the approximately $15,000 donation from the Film, Television and Commercial Industry through an initiative of the Ontario Film Development Corporation, Toronto Film and Television Office and The Film Liaison Industry Committee, Thank you Toronto/Ontario Campaign 2000/2001.

 

 

 

14.       YEE HONG DRAGON BALL 2001 - SATURDAY
JANUARY 20, 2001 – METRO TORONTO
CONVENTION CENTRE
FILE:  12.2.6

 

           

            RECOMMENDATION:

 

            That approval be granted to pay $2,100 of the $4,200 towards the cost of a table for the 12^th Annual Dragon Ball Fundraising Gala for The Yee Hong Centre for Geriatric Care to be held on January 20, 2001 at the Metro Toronto Convention Centre.

 

 

ADJOURNMENT

 

The Finance and Administrative Committee meeting adjourned at the hour of 4:30 p.m.