FINANCE & ADMINISTRATIVE
COMMITTEE
2001-05-14 - Canada Room
Meeting No. 12
Attendance
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J. Livey,
Chief Administrative Officer
A. Taylor,
Commissioner of Corporate Services
R. Robinson,
Town Solicitor
M. F.
Turner, Commissioner of Development Services
A. Wolfe,
Commissioner of Community Services
P.
Wealleans, Director of Taxation
T.
Houghting, Director of Financial Reporting
B. Cribbett,
Treasurer
J. Lustig,
Manager, Financial Planning
S. Bertoia,
Director of Environmental Services & Administration
S. Lau,
Manager, Technical Services
A.
Mukherjee, Senior Transportation Engineer
S. Mintz,
Deputy Fire Chief
B. Nanninga,
Executive Assistant
S. Birrell,
Town Clerk
D. Smith,
Committee Clerk
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The Finance
and Administrative Committee convened at the hour of 9:00 a.m. with Councillor
K. Usman in the Chair.
DISCLOSURE
OF INTEREST - none declared
That
the following recommendations be referred to Council for approval.
1. MARKHAM
RUGBY FOOTBALL CLUB (MRFC)
PROPOSED CLUBHOUSE AT AUSTIN DRIVE PARK (6.3 & 6.10)
Mr.
Colin Campbell, Markham Rugby Football Club was in attendance to request an
amendment to the lease agreement with the Town to remove the requirement for a
performance bond.
RECOMMENDATION:
That
the lease agreement between the Markham Rugby Football Club and the Town of
Markham be amended to waive the requirement for a performance bond.
CARRIED.
Staff
were also requested to report back to the next Finance & Administrative
Committee on the status of the subject property being taxable under the
Assessment Act.
2. TENDER AWARD - 048-T-01 - CONCRETE CURB
AND
SIDEWALK (7.12.2)
This matter
was referred back to Finance & Administrative Committee by Council on May
8, 2001.
RECOMMENDATION:
That Maple
Crete Inc. be awarded tender 048-T-01 for Road Rehabilitation Proram,
Restoration of Concrete Curb and Sidewalk in their tender amount of
$1,380,669.15, inclusive of all taxes ($1,329,055.36 inclusive of 3% GST), being
the lowest acceptable tender received;
And that staff
exercise the option to extend the contract for a further two years, 2002 and
2003 subject ot budget approval and agreement by Maple Crete Inc. to guarantee
the 2001 unit prices submitted and their satisfactory performance;
And that the
award be funded from the Roads Department, Capital budget and the Roads
Department proposed Operating account no (s) 700 502 4540 and 700 502 5304, in
the upset amount of $1,329,055.35 inclusive of the 3% GST.
CARRIED.
3. TENDER
AWARD - 031-T-01 2001 RELINING OF CAST
IRON AND DUCTILE IRON WATERMAINS (7.12.1)
RECOMMENDATION:
That Fer-Pal
Construction Ltd be awarded tender
031-T-01 for 2001 Relining of Cast Iron and Ductile Iron Watermains in their
tender amount of $1,026,408.54, inclusive of all taxes and contingency
($988,038.12 inclusive of 3% GST and contingency), being the lowest acceptable
tender received;
And that the
award be funded from the Waterworks Department, Capital budget account no(s):
53-6150-2314-005 $787,700.00
53-6150-2317-005 $193,100.00
53-5300-033-005 $
7,238.12
Total budget to be used @ 3%
Taxes $988,038.12
CARRIED.
4. WATERMAIN
RECONSTRUCTION ON ROMFIELD
CIRCUIT AND ROTHSAY ROAD (7.12.1)
RECOMMENDATION:
That the contract
for Watermain Reconstruction on Romfield Circuit and Rothsay Road be awarded to
Comer Group Ltd for the amount of $1,255,912.50 (inclusive of 7% G.S.T.) being
the lowest acceptable bid received ($1,208,962.50 inclusive of 3% G.S.T.);
And further
that an amount of $151,000 be allocated for engineering design and construction
inspection of this project resulting in a total required funding of
$1,359,962.50 ($151,000 plus $1,208,962.50);
And further
that the project be funded in the amount of $1,359,962.50 from the 2001
Watermain Construction and Replacement Project Account (No. 53-6150-2318-005).
CARRIED.
5. NEIGHBOURHOOD TRANSPORTATION
COMMITTEE 2001 - LOCAL TRAFFIC
IMPROVEMENT PROJECTS (5.12)
At its meeting
on May 8, 2001, Council directed that staff be requested to bring forward a
report on cost implications to implement a speed education and awareness
program in the other four Wards of the Town of Markham. A report on the expansion of the Speed
Education & Awareness Program was considered.
RECOMMENDATION:
That Ward 7 be
included in this year's Speed Education and Awareness Program;
And that the
acquisition of a second Speed Display Trailer unit not be approved;
And that units
only be placed in areas where volunteers are available.
CARRIED.
6. MARKHAM
MOBILITY FOUNDATION
7TH ANNUAL GOLF TOURNAMENT - AUGUST 20, 2001 (12.2.6)
RECOMMENDATION:
That the
request from the Markham Mobility Foundation to participate in its 7th
Annual golf tournament, lunch and barbecue dinner at the Silver Lakes Golf
& Country Club, Newmarket on Monday, August 20, 2001 at an early bird
special rate of $225 (single) and $900 per foursome be received;
And that any
member of Council who wishes to attend may do so with costs to be paid through
his/her respective budget.
CARRIED.
7. RELAY FOR LIFE - CANADIAN CANCER
SOCIETY (12.2.6)
RECOMMENDATION:
That
Councillor Usman be appointed lead person with the support of the Executive
Management Team for the Canadian Cancer Society's Relay for Life fund raising
effort at the Markham Fair Grounds on June 15th and June 16, 2001.
CARRIED.
……………………………………………………….
8. GREATER
TORONTO SERVICES BOARD (GTSB)
MANAGEMENT/ORGANIZATION REVIEW (13.5.12)
RECOMMENDATION:
That the
communication from the Chairman of the GTSB to the Minister of Municipal
Affairs & Housing outlining the decisions and recommendations of the
Greater Toronto Services Board with regard to the review of the Board be
received for information.
CARRIED.
9. WATER RATES (5.3)
Representatives
of ITL Circuits were in attendance to express concern with respect to the
increase in water rates for very large users.
RECOMMENDATION:
That
the concerns of ITL Circuits with respect to increased water rates be referred
to staff for consideration and report back to Finance & Administrative
Committee.
CARRIED.
10. STAFF AWARD OF CONTRACTS - MARCH AND
APRIL 2001 (7.12)
RECOMMENDATION:
That
the report entitled 'Staff Award of
Contracts for the months of March and April, 2001' be received for information
only.
CARRIED.
11. STARLIGHT GALA 2001 - NOVEMBER 17, 2001
(12.2.6)
RECOMMENDATION:
That the
request from the Starlight Children's Foundation to participate in its
Starlight Gala 2001 Fundraising Dinner and silent and live auctions at the
International Plaza Hotel on Saturday, November 17, 2001 be received.
CARRIED.
12. MINUTES OF 1ST COMMUNICATION
COMMITTEE
MEETING HELD MAY 8, 2001
(16.0)
RECOMMENDATION:
That the
minutes of the Communication Committee Initial Planning Meeting held on May 8,
2001 be received.
CARRIED.
13. ASSESSMENT APPEAL - 1998 (7.1)
RECOMMENDATION:
That the
letter from Mr. J. V. Nihda requesting reimbursement for the interest on the
overpayment of taxes due to reduction in assessment be referred to Corporate
Services Commission staff for consideration.
CARRIED.
…………………….
At
10:15 a.m. Committee recessed in camera to discuss a legal and property matter
and reconvened at 12:20 p.m.
…………………….
RECOMMENDATION:
That the
Committee rise from the In-camera session and the Chairman report.
Councillor K.
Usman reported that the following was discussed at the In-camera session:
- Two presentations - The Status of
Markham District Energy Business Strategy and
The Status of Markham Energy Corporation
- Jessamyn Holdings Limited - German Mills
Road
ADJOURNMENT
The Finance
and Administrative Committee meeting adjourned at the hour of 12.25 p.m.