GENERAL COMMITTEE
2007-12-03
Meeting
No. 33
Finance & Administrative
Issues Community
Services Issues
Chair: Councillor
J. Virgilio Chair:
Councillor
A. Chiu
Chair, Budget Sub-Ctte: Councillor D. Horchik Transportation
Issues
Chair: IT Sub-Ctte: Reg. Councillor J. Jones Chair: Reg. Councillor G.
Landon
Chair:
Grants Sub-Ctte: Councillor V. Burke Environment
& Sustainability Issues
Chair:
Councillor E.
Shapero
Attendance
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J. Livey, Chief
Administrative Officer
C. Conrad, Town
Solicitor
A. Taylor,
Commissioner of Corporate Services
J. Baird,
Commissioner of Development Services
S. Birrell, Town
Clerk
B. Cribbett,
Treasurer
A. Seabrooke,
Director, Strategic Services
P. Loukes, Director,
Operations
P. Wealleans,
Director of Taxation
C. Raynor, Committee
Clerk
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The General Committee convened at the hour of 9:00 a.m. with Councillor J. Virgilio in the
Chair. Councillor A. Chiu assumed the Chair for discussion of Item 8 so
Councillor J. Virgilio could participate in debate.
DISCLOSURE OF INTEREST
None disclosed
1. MINUTES OF THE NOVEMBER 19, 2007 Page
1
GENERAL COMMITTEE (16.0)
Minutes
Moved by Councillor A. Chiu
Seconded by Councillor V. Burke
That the minutes of the November 19, 2007
General Committee be received.
CARRIED
2. MINUTES OF THE OCTOBER 2, 2007 Page
9
PARKING ADVISORY COMMITTEE
(16.0)
Minutes
Moved by Councillor A. Chiu
Seconded by Councillor V. Burke
That the minutes
of the October 2, 2007 Parking Advisory Committee be received.
CARRIED
3. 2007 ADVISORY COMMITTEE APPOINTMENTS
(16.24) No Attachment
Moved by Councillor A. Chiu
Seconded by Councillor V. Burke
Markham
Conservation Committee
That the resignation of Mr. Samuel Yip from
the Markham Conservation Committee
be accepted with regret;
And that the vacancy
be considered with all other upcoming advisory committee vacancies being
considered.
CARRIED
4. AMENDMENT TO RECORDS RETENTION BY-LAW
2001-101 Page 15
RELATIVE TO FIREFIGHTER HUMAN
RESOURCES RECORDS (12.1)
F.
Edwards, ext. 3090
Report
Moved by Councillor A. Chiu
Seconded by Councillor V. Burke
That By-law No. 2001-101 be amended to add a new retention code for
the permanent retention of Town of Markham Firefighters’ Human Resources
records;
And that Staff be
authorized and directed to do all things necessary to give effect to this
resolution.
CARRIED
5. CORNELL OVERNIGHT PARKING Page
17
PERMIT PROGRAM – PHASE 3
(2.17)
B. Wiles, ext.
Report
The Committee suggested that further public
consultation is required on this matter.
Moved by Regional Councillor G. Landon
Seconded by Councillor J. Webster
That the report entitled “Cornell Overnight Parking Permit Program –
Phase 3” be received;
And that the Ward
Councillor convene a public consultation meeting regarding the Program in
February, 2008.
CARRIED
6. CONVEYANCING OF
PARTS 5 AND 8 Page
21
PLAN 65R-29026 TO THE REGION OF YORK
FOR WARDEN AVENUE ROAD WIDENING
SOUTH OF AHORN GROVE AND WEST OF WARDEN (8.10)
C. Conrad, ext. 4737
Report Attachment
There was brief discussion on this matter.
Moved by Regional Councillor G. Landon
Seconded by Regional Councillor J. Heath
That Pursuant to By-law 178-96 Parts 5 and
8, Plan 65R-29026 be declared surplus to Town of Markham purposes and that notice
of the proposed disposition of such lands be placed on the agenda for the
Council meeting of December 11, 2007;
And that Staff be authorized and directed
to do all things necessary to give effect to this resolution.
CARRIED
7. DEVELOPMENT CHARGES
INDEXING Page
25
JANUARY 1, 2008
(7.3)
K. Ross, ext. 2126
Report
There was brief discussion on this matter.
Moved by Councillor D. Horchik
Seconded by Regional Councillor T. Wong
That the report
titled “Development Charges Indexing January 1, 2008” be received;
And that Council
approve an increase in development charges of 3.50%, effective January 1, 2008.
CARRIED
8. 9 STATION LANE (STIVER MILL) Page
29
UNIONVILLE HERITAGE CONSERVATION DISTRICT
OPTIONS FOR DISPOSITION (7.12)
D. Pearce, ext. 5988
Report Attachment
Councillor A. Chiu
assumed the Chair for discussion of this Item so Councillor J. Virgilio could
participate in debate.
There was considerable discussion of the
options for the Stiver Mill. It was suggested that the community supports a
long term lease from the Town rather than sale to a private owner.
Committee requested that the criteria for
the Request for Expressions of Interest include both the financial implications
and neighbourhood compatibility of the proposal.
Moved by Councillor D. Horchik
Seconded by Councillor C. Moretti
That the Request
for Expressions of Interest Package for the adaptive re-use of the Stiver Mill
property be a long term lease;
And that staff
report back on the results of the Request for Expressions of Interest,
including the preferred submission;
And that the Stiver Mill Steering Committee be involved
in the process for developing criteria for the Request for Expressions of
Interest and be provided with the opportunity for continued input on the
subject;
And that Staff be
authorized and directed to do all things necessary to give effect to this
resolution.
Amended by Council on December 11, 2007 as follows:
That
Clause 1 be amended to read:
“That the Request for Expressions of Interest
Package for the adaptive re-use of the Stiver Mill property be
a long term lease;”
9. FIRE VEHICLES AND
APPARATUS STANDARDIZATION (7.15)
This item
was removed from the agenda.
10. STREET LIGHT ENERGY REVIEW, EXISTING
SYSTEM Page
39
AND ALTERNATIVE ENERGY
EFFICIENT PRODUCTS (10.0)
V. Sawler, ext. 7523, A.
Laver, ext. 3400
Report Attachments
Moved by Councillor D. Horchik
Seconded by Councillor J. Virgilio
That the report dated October
17, 2007, entitled “Streetlight Energy Review, Existing System and Alternative Energy Efficient Products” be received;
And that the Asset Management Department and the Markham Energy Conservation Office (MECO) continue to investigate alternative streetlighting products on an ongoing basis and make recommendations to the Engineering Department for revisions to the Town’s streetlighting standards for use in new developments, when and if such products are proven to be more energy efficient and as reliable as existing standards and to report back to Council on an on-going basis;
And that the Asset Management Department and MECO, be authorized to undertake a pilot project to reduce the wattage of existing cobra head streetlight fixtures in the Allstate Parkway industrial/commercial area (Highway 7 and Woodbine Avenue) at a cost not to exceed $50,000 and to report back to Council in 12 months on the results of the pilot project;
And that the Asset Management Department, MECO and the Engineering Department be authorized to study options to reduce energy consumption and light pollution of the existing decorative globe fixtures on Town Centre Boulevard and to report back to Council;
And further that staff be authorized and directed to do all things
necessary to give effect to this resolution.
CARRIED
11. STAFF AWARDED CONTRACTS
FOR THE MONTH OF OCTOBER
2007(7.12)
A. Moore, ext. 4711
This item was removed from the agenda.
12. CANCELLATION,
REDUCTION Page
49
OR REFUND OF TAXES
UNDER SECTIONS 357 & 358 OF
THE MUNICIPAL ACT, 2001-COMMERCIAL (7.1)
B. Cribbett, ext. 4735
Moved by Regional Councillor G. Landon
Seconded by Councillor D. Horchik
That the non-residential
taxes totalling $99,740.52 be adjusted under Section 357 (in the amount of $97,846.05) and Section 358 (in the amount
of $1,894.47) of the Municipal Act,
2001 of which the Town’s portion is estimated to be $19,879.91;
And that the Treasurer be directed to adjust the Collector’s Roll
accordingly;
And that staff
be authorized and directed to do all things necessary to give effect to this
resolution.
CARRIED
13. TAX WRITE-OFFS IN
ACCORDANCE Page
55
WITH SECTION 354 OF THE
MUNICIPAL ACT, 2001 (7.1)
P. Wealleans, ext. 4734
Committee
requested brief clarification.
Moved by Councillor A. Chiu
Seconded by Mayor Scarpitti
That taxes totalling
$245,757.85 (includes penalty and interest estimated in the amount of
$24,012.69) as set out in this report be written off pursuant to the provisions
of Section 354 of the Municipal Act, 2001, of which the Town’s portion is $58,815.90;
And that the applicable
penalty and/or interest charges be adjusted accordingly;
And that the Treasurer be
directed to remove the taxes from the Collector’s Roll.
CARRIED
14. DEVELOPMENT CHARGES Page
59
BY-LAWS RENEWALS (7.11)
B. Cribbett, ext. 4735
There was brief discussion of the options for a developer if the limited
exemption is eliminated in the new Development Charges By-law.
Moved by Councillor D. Horchik
Seconded by Mayor Scarpitti
That the staff memorandum concerning the
continuance of the limited Development Charges exemption on non-residential
developments to August 31,
2009 be received for information.
And that the report
on the proposed new Development Charges By-law that is presented to the public
and the Developers’ Roundtable advises that elimination of the continued limited
exemption on non-residential developments is being considered.
CARRIED
15. WINTER MAINTENANCE REVIEW (5.0) Page
75
P. Ingham, ext. 4852
Mr. P.
Ingham, General Manager, Operations, presented an overview of the current
service levels for winter maintenance as well as proposed improvements to those
service levels. Committee was also provided with the financial implications for
the proposed improvements.
Committee
requested that the Contact Centre track the types of winter maintenance calls
being received so as to better analyze areas for improvement.
Committee
provided the following direction:
- That Service Level Option B be
the proposed service level for Local Street Ploughing
Threshold
- That the current service level
for secondary sidewalks be maintained
- That the qualifying age for
seniors to receive the Driveway Windrow Removal Program be 60 years of age
and that staff consider options for developing an enhanced Windrow Removal
Program for all residents on a user pay basis
Staff
advised that a final report will be forthcoming to a future meeting.
Moved by Councillor D. Horchik
Seconded by Councillor C. Moretti
That the presentation from Mr. P. Ingham,
General Manager, Operations, providing a Winter Maintenance Review, be
received.
CARRIED
ADJOURNMENT
The
General Committee adjourned at 11:44
a.m.