FINANCE & ADMINISTRATIVE
COMMITTEE
2003-03-17 - Canada Room
Meeting No. 7
Attendance
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J. Livey,
Chief Administrative Officer
C. Conrad,
Town Solicitor
B. Roth,
Director, Recreation & Culture Services
A. Taylor,
Commissioner of Corporate Services
J. Baird, Commissioner
of Development Services
M. F.
Turner, Commissioner of Strategy,
Innovation & Partnerships
S. Birrell,
Town Clerk
B. Cribbett,
Treasurer
A. Brown,
Director of Engineering
P. Loukes,
Director, Operations & Asset
Management
P.
Wealleans, Director of Taxation
P. Ingham,
General Manager, Operations
B. Varner,
Real Property Manager
B.
Nicholson, Manager, Asset Management
J. Lustig,
Manager, Financial Planning
L. Irvine,
Manager, Parks & Open Space
Development
P. O'Connor,
Manager of Purchasing
D. Ciastko,
Economic Development Officer
T.
Northcott, Business Development Consultant
F. Wong,
Senior Financial Analyst
S. Tam,
Small Business Consultant
S. Manson,
Tax Policy Analyst
M. Scott,
Executive Coordinator to CAO
B. Nanninga,
Executive Assistant to Mayor
J. Kee,
Committee Clerk
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The Finance
& Administrative Committee convened at the hour of 1:10 p.m. with Regional
Councillor F. Scarpitti in the Chair.
Councillor K. Usman assumed the Chair at 1:35 p.m.
DISCLOSURE OF INTEREST
None
declared.
1. YORK
TECHNOLOGY ASSOCIATION SPONSORSHIP (10.16)
Moved by
Councillor J. Heath
Seconded by
Councillor A. Chiu
That
the report entitled "York Technology Association Sponsorship" be
received;
And
that the Town authorize the expenditure of $5,350.00 by the Economic
Development Department for the Town to renew its corporate sponsorship status
at a cost of $5,000 plus G.S.T.;
And
that this expenditure be funded from within the Economic Development Business
Development account #610-9985808.
CARRIED
2. LUNAU
BARN PROPOSED OPTIONS FOR RETENTION (8.5 & 16.11)
Moved by
Councillor J. Virgilio
Seconded by
Regional Councillor B. O'Connell
That
Council endorse in principle a proposal to relocate the existing Lunau Barn
structure, to be used as an accessory building, to another lot within the
Heritage Estates Subdivision;
And
that approval be granted to the Manager of Real Property and the Manager of
Heritage Planning to negotiate terms and conditions for sale and relocation of
the Lunau Barn to qualified individuals;
And
further that a report be brought forward to report on negotiations and to
request the approval of Council regarding final disposition of the Lunau Barn.
CARRIED
3. OFFER
TO PURCHASE - BLOCK K, PLAN M-1325
PARK BROOK PLACE, THORNHILL.
(8.7)
Moved
by Councillor J. Virgilio
Seconded
by Regional Councillor B. O'Donnell
That
Council receive and accept the Agreement of Purchase and Sale for the property
identified as Block K on Plan M-1325, Park Brook Place, Thornhill from Suzanna
E. Warner in the amount of $27,500 excluding GST;
And
that a by-law be enacted on April 1, 2003 authorizing the Mayor and Clerk to
execute a Transfer/Deed of Land to Suzanna E. Warner for the lands identified
as Block K, Plan M-1325, Park Brook Place, Thornhill, in a form satisfactory to
the Town Solicitor.
CARRIED
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4. THE
VETERANS HONOUR RIDE FOUNDATION
"THE VETERANS HONOUR
RIDE-IN"- A TRIBUTE TO
CANADA'S WAR VETERANS -
SATURDAY, JUNE 7, 2003
TORONTO BUTTONVILLE AIRPORT
(12.2.6)
Mr. Milt
Farrow, Chairman of the Buttonville Airport Community Committee, was in
attendance requesting the Town's support of the Veterans Honour Ride. He advised that the event is a North
American-wide tribute to Canada's war veterans, and is to be held on Saturday,
June 7th, 2003 at Toronto Buttonville Municipal Airport.
Mr. Clifford
Randall, Chairman and President of the Veterans Honour Ride Foundation, was
also in attendance, and responded to various questions including: promotion,
signage, potential attendance, traffic volume, parking, corporate involvement
and security.
Ms. Lynn
Foster, Councillor with the Town of Richmond Hill, advised that Richmond Hill
Council is in support of the event honouring living veterans. Committee
expressed some apprehension that the event was being held at the same time as
the Unionville Festival, and the representatives of the Honour Ride Foundation
were requested to contact the Festival organizers to discuss any possible
conflicts or concerns.
It was agreed
that a member of Town of Markham staff be appointed to work with the organizers
of the Ride Foundation with respect to traffic and parking concerns.
Moved by
Councillor D. Horchik
Seconded by
Councillor K. Usman
That
the presentations of Mr. Clifford Randall, Chairman and President of the
Veterans Honour Ride Foundation, and Ms. Lynn Foster, Councillor with the Town
of Richmond Hill, respecting The Veterans Honour Ride-In being held on June 7,
2003 at the Toronto Buttonville Municipal Airport, be received;
And
that the Chief Administrative Office appoint a staff representative to work
with the organizers of the Veterans Honour Ride-In with respect to traffic and
parking concerns;
And
that Committee be kept informed.
CARRIED
5. FEBRUARY
2003 YEAR TO DATE RESULTS (7.0)
Mr.
Fuwing Wong, Senior Financial Analyst, distributed copies of the February 28,
2003 year-to-date financial results of the Operating Budget, and gave a brief
presentation.
Moved by
Regional Councillor F. Scarpitti
Seconded by
Councillor J. Heath
That the
presentation by the Senior Financial Analyst, regarding the February 2003 Year
to Date Results of Operations, be received.
CARRIED
6. 2003
REASSESSMENT - CURRENT VALUE ASSESSMENT (CVA)
IMPACT ON TOWN OF MARKHAM
(7.1)
Mr.
Paul Wealleans, Director of Taxation, was in attendance and gave a presentation
providing information relating to the 2003 Province-wide property re-assessment
and the impact on properties in the Town of Markham. Members received specific details on the following topics:
·
Reassessment Base Year
and Cycle
·
CVA Comparison with
Province and GTA
·
CVA Impact on the Town
of Markham
·
CVA Impact by Tax Class
·
Ward Impacts by Tax
Class
·
Specific Property Types
- Reviewed
·
Tax Assistance Programs
Moved by
Regional Councillor T. Wong
Seconded by
Councillor J. Virgilio
That
the presentation of the Director of Taxation, and the report dated March 17,
2003, entitled "2003 Reassessment - Current Value Assessment (CVA) Impact
on Town of Markham", be received for information.
CARRIED
7. STAFF
AWARDED CONTRACTS FOR THE PERIOD FROM
DECEMBER 2002 TO FEBRUARY 25,
2003 (7.12)
Moved by
Councillor J. Heath
Seconded by
Councillor A. Chiu
That
the report entitled "Staff Awarded Contracts for the Period from December
2002 to February 25, 2003" dated March 17, 2003 be received for
information only.
CARRIED
8. BODY-RUB
PARLOUR - LICENCE REFUSALS (2.0)
Ms.
Sheila Birrell, Town Clerk, distributed the following additional information:
i) map depicting locations of body rub parlours and complementary health
premises, both approved and pending; ii) listing of body rub/massage parlours
that have been approved and those pending; and iii) dates of proposed licensing
hearings.
Committee
raised issues including: notification process; public involvement in hearings;
strength of by-law criteria and enforcement; involvement of local police; and
potential zoning amendments.
Staff
was requested to review the current criteria for licensing renewal and consider
options that would strengthen or increase the standards and level of scrutiny.
Moved by
Regional Councillor F. Scarpitti
Seconded by
Regional Councillor T. Wong
That
the report of the Town Clerk dated March 17, 2003, entitled "Body-Rub
Parlour Licence Refusal" be received.
CARRIED
9. RELOCATION
OF FIRE AND EMERGENCY SERVICES
TO 60 ESNA PARK DRIVE (7.15)
Moved by
Regional Councillor T. Wong
Seconded by
Councillor D. Horchik
That the matter of the relocation of the Fire and Emergency Services
Department from the Markham Civic Centre to 60 Esna Park Drive be deferred for
two weeks to the Finance & Administrative Committee meeting to be held on
April 7, 2003 to enable staff to prepare a report that would include a complete
cost analysis of the proposal.
CARRIED
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Moved
by Councillor J. Virgilio
Seconded
by Regional Councillor F. Scarpitti
That
the meeting resolve in-camera to discuss a property matter.
CARRIED
Moved
by Regional Councillor F. Scarpitti
Seconded
by Councillor J. Heath
That
the Committee rise and report. (4:20 p.m.)
CARRIED
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The
following four items were adopted by Council at its meeting held March 18,
2003:
10. REPORT
ON THE IMPLEMENTATION OF
INNOVATION SYNERGY CENTRE
(10.16 & 12.2.6)
Note: Committee directed that the following item be considered for
adoption at the March 18, 2003 Council Meeting.
Mr.
Stephen Chait, Director of Economic Development, introduced members of the
Innovation Synergy Centre Steering Committee in attendance:
Doug McIntyre, Chairman of York Technology
Association
Terry Graham, Member
Chris Dube, Chairman, Association of Ontario
Medical Manufacturers
Al Wilson, Director, York Technology
Association
Peter Ott, Consultant
Peter Ross, York University
John Chrobak, President, Protec Global
Staffing
Terry Mocherniak, Value Added Ventures
Limited
Bob Glandfield, National Research Council
Mr.
Chait gave a brief presentation on the proposal to establish the ISC (in
combination with the Markham Small Business Enterprise Centre) for a two-year
trial period in rented space in the Lucent Technology building on Rodick Road.
Mr.
Peter Ross was in attendance on behalf of York University, and gave details of
additional funding that had been recently announced for the ISC.
Committee
extended its appreciation to all those who have been working on this program to
date and expressed special thanks to Ms. Jayne White, Director of Real Estate,
Lucent Technologies, for her assistance.
Moved by
Regional Councillor T. Wong
Seconded by
Regional Councillor B. O'Donnell
**That
the presentation of the Director of Economic Development regarding the
Implementation of the Innovation Synergy Centre, be received;
And that the
report entitled “Implementation of Innovation Synergy Centre (ISC)” be received
and approved for implementation;
And that
Council authorize the establishment of the Innovation Synergy Centre as a
not-for-profit corporation. Staff will
present, at a later date, documents of incorporation and related information
for Council approval;
And that the
Mayor and Clerk be authorized by Council to execute a 2-year lease (plus an
option to renew) for a total of $220,000 to rent approximately 4,800 sq. ft. of
office space (Lucent Technologies building), effective May 1, 2003 at an annual
cost not to exceed $110,000, to be funded through the 2003 Economic Development
capital account;
And that
Council approve the use of previously approved funds to be used by the ISC for
a one-time start up expenditure for the combined ISC and Markham Small Business
Enterprise Centre (SBEC) in the spring of 2003 at a cost not to exceed $60,000.
These funds to be drawn from existing Economic Development operating accounts;
And that the funding
for the Innovation Synergy Centre (Project 5239), approved in the 2003 capital
budget be used by the ISC as a contribution towards the combined operating
expenses for the ISC and Markham Small Business Enterprise Centre (SBEC) of
$250,000 for the period of May 1,2003 to April 30, 2004;
And that
Council approve the secondment of an Economic Development funded staff person
year to be the General Manager of the ISC.
These funds were previously approved in the Town’s operating budget
2003;
And that the
existing Steering Committee of the Mayor plus 3 Councilors and 2 external
advisors continue to guide the implementation of the ISC and SBEC until the
appointment by Council of formal representatives to the Board of Directors;
And that the
Treasurer be directed by Council to fund the operating and capital requirements
of the ISC and SBEC consistent with the expenses incorporated in this report;
And further
that staff advise Committee periodically about the status of fundraising
CARRIED
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**Amended
by Council at its meeting held on March 18, 2003 to add the following
paragraph:
"And that the official name of the
Innovation Synergy Centre include reference to
Markham."
11. AGREEMENT
TO SPONSOR A CSBIF
ECONOMIC DEVELOPMENT FUND
(10.16 & 12.2.6)
Note: Committee directed that the following item be considered for
adoption at the March 18, 2003 Council Meeting.
Moved by
Regional Councillor F. Scarpitti
Seconded by
Regional Councillor T. Wong
That
the report entitled "Agreement to Sponsor a CSBIF Economic Development
Fund" be received;
And
that the Town agree to be a joint sponsor with York University of a Community
Small Business Investment Fund (CSBIF) managed by Value Added Ventures Limited
of Thornhill;
And
that the Mayor and Chief Administrative Officer be authorized by the Town to
apply for registration of the CSBIF upon receipt of recommendation from legal
counsel that all statutory requirements have been met by the applicant (Value
Added Ventures Limited).
CARRIED
12. EMERGENCY
PURCHASES - OPERATIONS DEPARTMENT
2002/2003 WINTER MAINTENANCE
CONTRACTS (7.9 & 5.10)
Note: Committee directed that the following item be considered for
adoption at the March 18, 2003 Council Meeting.
Moved by
Councillor A. Chiu
Seconded by
Regional Councillor T. Wong
That
the report entitled "Emergency Purchases - Operations Department 2002/2003
Winter Maintenance Contracts" be received;
And
that the Chief Administrative Officer be authorized to increase Purchase Orders
and approve emergency purchases (as per Purchasing By-law Section 30 - Part
(2)), to cover the cost of the Operations Department's winter maintenance
contracts and supplies for the balance of the 2002/2003 winter season;
And
that purchase orders for the Operations Department's qualified contractors and
suppliers that provide services under the general ledger accounts identified in
Attachment "A", be increased in value by + $1,000,000 to
enable the Operations Department to carry out winter maintenance on roads and
sidewalks for the remainder of the 2002/2003 winter season;
And
that the Operations Department report back to Finance and Administrative
Committee, following the 2002/2003 winter season, to provide detailed financial
reports on the year to date costs for winter maintenance operations as well as
estimated costs to provide service for the balance of the 2003 budget year.
CARRIED
13. MILLENNIUM
BANDSTAND LANDSCAPING (12.2.6 & 6.3)
Note: Committee directed that the following item be considered for
adoption at the March 18, 2003 Council Meeting.
Moved by
Councillor J. Virgilio
Seconded by
Regional Councillor F. Scarpitti
That
the report to Finance and Administrative Committee entitled "Unionville
Millennium Bandstand Landscaping (UMBL)" dated March 17, 2003 be received;
And
that the MBTW Group be retained to finalize the design, prepare working
drawings, tender documents and undertake contract administration for the UMBL
to an upset limit of $19,420.50 including 7% GST ($18,695 including 3% GST) to
be funded from the 2001 Capital Project number 081 5350 3624 005;
And
that approval be given to complete the UMBL project in the amount of $258,997
including 7% GST ($249,315 including 3% GST) to be funded as follows:
2003 UMBL Capital Project (5197) $129,000
2001 Millennium Bandstand Capital Project (2636) 16,935
2002 Community Fundraising 49,780
2001 UMBL Capital Project (3624) 4,100
2003 Unionville Parkette & Playground Capital Project (5204) 49,500
Total: $249,315
And further that the 2003 Unionville Parkette
& Playground Capital Project be deferred to 2004.
CARRIED
ADJOURNMENT
The Finance
& Administrative Committee meeting adjourned at the hour of 4:20 p.m.