M I N U T E S

 

FINANCE & ADMINISTRATIVE COMMITTEE

2001-04-02 - Canada Room

 

 

Attendance

 

Chair:                  Councillor K. Usman Vice Chair,   Budget:              Deputy Mayor F. Scarpitti (9:45) Vice Chair, IT:     Councillor S. Daurio Members:            Councillor J. Virgilio                            Councillor J. Heath Others:                Councillor D. Horchik

J. Livey, Chief Administrative Officer A. Taylor, Commissioner of Corporate Services R. Robinson, Town Solicitor A. Wolfe, Commissioner of Community Services P. Wealleans, Director of Taxation T. Houghting, Director of Financial Reporting G. Whicher, Assistant Solicitor A. Brown, Director of Engineering J. Baird, Director of Planning B. Nanninga, Executive Assistant to the Mayor M. Scott, Executive Coordinator to CAO S. Birrell, Town Clerk D. Smith, Committee Clerk

 

 

The Finance and Administrative Committee convened at the hour of 9:05 a.m. with Councillor K. Usman in the Chair.

 

 

            DISCLOSURE OF INTEREST

            None declared.

 

That the following recommendations be referred to Council for approval.

 

 

1.         TAX POLICY - STATUS REPORT ON BILL 140
            REQUIREMENTS (7.3)

 

RECOMMENDATION:

 

That the Town of Markham support a request that the Minister of Finance extend the deadlines for tax policy decisions identified in the report dated April 2, 2001 from April 30, 2001 until 12 weeks after receipt of final information required from the Province.

 

 

 

 

 

 

2.         TELECOMMUNICATIONS POLICY - ABOVEGROUND
            UTILITY VAULTS (8.1)

 

RECOMMENDATION:

 

That for aboveground utility vaults with dimensions exceeding 1.0m in width x 1.2m in length and 1.0m in height, proposed to be installed in existing communities, utility/telecommunication companies be required to locate and screen such vaults to the satisfaction of the Town of Markham;

 

And that the screening of utility vaults in new developments be considered at the composite utility plan and landscaping plan stage for the respective draft plan/site plan;

 

And that the Region of York be requested to endorse a similar policy on utility vaults that exceed 1.0m in width x 1.2m in length and 1.0 m in height on or adjacent to their rights-of-way;

 

And that the policy be reconsidered in the Fall of 2001, upon completion of the joint York/Durham Municipalities Telecommunications Study.

 

 

 

3.         TRANSFERS OF TEMPORARY EASEMENTS FOR
            BELL CANADA DSLAM PROJECT (8.1)

 

RECOMMENDATION:

 

That a by-law be enacted authorizing the Mayor and Clerk to execute the transfer of a temporary easement to Bell Canada over lands legally described as part of Block 196, Plan M-1893, designated as Part 2, Plan 65R-23113, in a form satisfactory to the Town Solicitor and subject to screening of the utility vault to the satisfaction of staff.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

4.         CONSOLIDATION OF RECORDS RETENTION BY-LAWS (2.0)

 

RECOMMENDATION:

 

That Council, in accordance with Section 116(1)(b) of the Municipal Act, R.S.O. 1990, Chapter M.45, as amended, enact a by-law in the form attached to the report as Schedule 'A' to replace all existing by-laws that were passed to establish retention periods for records held by various departments within the Town of Markham;

 

And that such new Records Retention By-law incorporate amended retention periods as permitted by legislation and approved by the appropriate Department Heads;

 

And further that, as a result of the enactment of such new by-law, all current Records Retention By-laws be repealed.

 

 

5.         TREE PLANTING SERVICES FOR 2001 - 036-T-01 (6.3)

 

RECOMMENDATION:

 

That tender 036-T-01 for Tree Planting Services for 2001 be awarded to the second lowest bidder, LOMCO, in the estimated annual amount of $63,984, inclusive of all taxes, ($61,594 inclusive of the net GST rebate);

 

And that the award be funded from the 2001 Parks Department Operating Budget, Account No. 730-734-5399, in the amount of $61,594 inclusive of 3% GST.

 

 

6.         80 FRONTENAC DRIVE - EXEMPTION TO NOISE BY-LAW
            AND OVERNIGHT PARKING RESTRICTION (2.10)

 

RECOMMENDATION:

 

That exemption to the Noise By-law 218-89, as amended be given to 3170497 Canada Inc., Oakland Corporate Centre, 80 Frontenac Drive from April 20 to May 20, 2001;

 

And that the Parking By-law No. 336-88, as amended, be further amended to allow for overnight parking from April 20 to May 20, 2001;

 

And that the following conditions apply:

 

a)         Advertisements be posted in the Markham Economist & Sun outlining the application for exemption.

 

b)         Trucks to use four way parking lights only while stationary.

 

c)         Flashing delineators to be used around the parked trailers and trucks.

 

d)         Yield to oncoming traffic sign to be posted.

 

e)         Trailers to be parked back from the driveway exit/entrance curb a minimum of 15 metres.

 

f)          Block off east site exits, off Frontenac Drive from 8:00 p.m. to 6:00 a.m.

 

 

CARRIED.

________________________________________________

 

 

 

 

7.         CONSTRUCTION OF HOME AT 11 JUNEBERRY AVENUE
            IN VIOLATION OF TOWN'S ZONING BY-LAW (10.0 & 8.0)

 

Mr. And Mrs. Sander, 13 Juneberry Avenue were in attendance to request the Committee's assistance.  They are involved in a litigation as a result of opposition to the construction of a residence that, prior to an Ontario Municipal Board decision, was in violation of the Town's zoning by-law.

 

RECOMMENDATION:

 

That the presentation this date and communication from Mr. and Mrs. Sander be received;

 

And that the Chief Administrative Officer, the Mayor and Ward 5 Councillor meet with representatives of the Developer and report back to Committee.

 

 

8.         MOLL-BERCZY KOMITEE (12.2.6)

 

RECOMMENDATION:

 

That the request from the Moll-Berczy Komitee to consider formalizing the partnership between the Town of Markham and Nordlingen be referred to the Director of Economic Development for report to Development Services Committee.

 

 

 

 

 

 

 

 

 

9.         TORONTO TASTE 2001 IN SUPPORT OF SECOND
            HARVEST RECOVERY PROGRAM - SPONSORSHIP REQUEST (12.2.6)

 

RECOMMENDATION:

 

That the request from the presenting sponsor of Toronto Taste 2001 in support of Second Harvest, Toronto's largest perishable food recovery program which takes place on Sunday June 3, 2001 at the Liberty Grand, Exhibition Place at a cost of $175 per person be received.

 

 

 

10.       EVERGREEN HOSPICE PRO-AM AT ANGUS GLEN
            GOLF CLUB - JULY 18, 2001 - DINNER TICKETS, SPONSORSHIP
            REQUEST (12.2.6)

 

RECOMMENDATION:

 

That the invitation from Evergreen Hospice advising that the Evergreen Hospice Pro-Am will be held at Angus Glen Golf Club on July 18, 2001 be received.

 

 

11.       S'PORT FOR KIDS BALL 2001 - MAY 4, 2001
            DINNER TICKETS (12.2.6)

 

RECOMMENDATION:

 

That the request from the S'port For Kid Foundation to attend the dinner  at the Premiere Ballroom & Convention Centre, Richmond Hill at a cost of $150 per person or $1,750 per table (10) be received.

 

 

12.       MAHARISHI UNIVERSITY OF MANAGEMENT
            - PALACE OF PEACE (12.2.6)

 

RECOMMENDATION:

 

That the communication from the Director of Planning, Maharishi University of Management, requesting the establishment of a Palace of Peace in the Town of Markham be received.

 

 

 

 

 

 

13.       TRANSIT (13.4 & 5,14.6)

 

Concern was expressed in the matter of advertising in the Bus Shelter at Yonge Street and Royal Orchard Boulevard.  The Chief Administrative Officer agreed to follow up on the complaint with the Region of York.

 

It was agreed that York Region advertising on public property policies in the Town of Markham and the York Region 2001 Proposals for changes to Markham Transit routes be referred to the  Environment & Transportation Committee.

 

 

 

14.       JAKES ON MAIN PUB & GRILLE - REQUEST
            FOR SPECIAL OCCASION PERMIT - JUNE 2, 2001 (3.21)

 

It was agreed to invite Mr. Jack Valianes, Jakes on Main, to attend the next meeting of the Finance & Administrative Committee on April 23, 2001 to discuss his request to host a beer garden during the Unionville Festival.

 

Councillor Virgilio advised he was unable to be present at that time.  He added that if the event had police presence and concluded at 9:00 p.m. he would have no objection.

 

15.       GRANT POLICY (7.6)

 

It was agreed that discussion on changes to the grant policy scheduled for the Committee of the Whole meeting on April 10, 2001 be deferred until all members of Council are available. 

 

 

16.       COUNCIL (16.23)

 

The Town Clerk was requested to remind all Councillors of the importance of advising the Clerk's Department when they are not available for a Committee or Council meeting.

 

 

ADJOURNMENT

 

The Finance and Administrative Committee meeting adjourned at the hour of 10:00 a.m.