FINANCE & ADMINISTRATIVE
COMMITTEE
2001-12-03 - Canada Room
Meeting No. 23
Attendance
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J. Livey,
Chief Administrative Officer
A. Taylor,
Commissioner of Corporate Services
R. Robinson,
Town Solicitor
B. Cribbett,
Treasurer
J. Sales,
Commissioner of Community Services
P.
Wealleans, Director of Taxation
T.
Houghting, Director, Financial Reporting
B. Wiles,
Manager, Administration & Customer Service
M. Scott,
Executive Coordinator to CAO
J. Lustig,
Manager, Financial Planning
S. Bertoia,
Director, Environmental Services
D. Drimmel,
WSIB Claims Administrator
S. Birrell,
Town Clerk
D. Smith,
Committee Clerk
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The Finance
and Administrative Committee convened at the hour of 9:00 a.m. with Councillor
K. Usman in the Chair.
DISCLOSURE OF INTEREST
None declared.
1. RENEWAL
OF LEASE AGREEMENT
BURKHOLDER HOUSE AT THE
MARKHAM
MUSEUM PROPERTY (7.3)
RECOMMENDATION:
That it be recommended to Council that
Council approve the lease renewal between Brian Barnes and the Town of Markham
for the rental of the Burkholder House on the Museum property for a period of
one (1) year commencing January 1, 2002;
And that in accordance with the Ontario
Rental Housing Tribunal guidelines the rent be increased by 2.9% representing a
$21.49 increase per month to $762.67 per month;
And that subject to no other changes to the Lease Agreement future rent
increases be applied in accordance with the Ontario Rental Housing Tribunal
guidelines;
And that all future lease renewals for this
property be delegated to the CAO or designate;
And further that the Mayor and Town Clerk be
authorized to execute the lease renewal and all future lease renewals in a form
satisfactory to the Town Solicitor.
2. MARDEVCO
HOLDINGS INC.
MODEL HOME AGREEMENT
LOTS 50, 54, 55, 56, 58, 59,
61 AND 62 ON DRAFT
PLAN OF SUBDIVISION 19T-97002,
PHASE 4 (8.4)
RECOMMENDATION:
That
it be recommended to Council that the Town be authorized to enter into a Model
Home Agreement with Mardevco Holdings Inc. with respect to Lots 50, 54, 55, 56,
58, 59, 61 and 62, on Draft Plan of Subdivision 19T-97002, Phase 4;
And
that the Mayor and Clerk be authorized to execute the agreement in a form
satisfactory to the Town Solicitor;
And that the Commissioner of Development Services and Town Solicitor
prepare a report on the feasibility of the Town supplying maps and other
information to be displayed in new subdivision sales offices.
Carried.
3. SWAN
LAKE MARKHAM COMMUNITY LIMITED
RELEASE AND ABANDONMENT OF
ACCESS EASEMENT
OVER BLOCK 9, PLAN 65M-3103,
MARKHAM (8.1)
RECOMMENDATION:
That
it be recommended to Council that a by-law be enacted authorizing the Mayor and
Clerk to execute a Release and Abandonment of Easement for access purposes
registered as Instrument No. LT1306539, over lands legally described as Block
9, Plan 65M-3103, in a form satisfactory to the Town Solicitor.
Carried.
4. INVESTMENT
POLICY AMENDMENT (7.0)
RECOMMENDATION:
That
it be recommended to Council that the term limit on individual investments be
increased to ten years;
And
that the average term limit of the Town's portfolio not exceed five years.
Carried.
5. ESTABLISHMENT
OF VARLEY-MCKAY
ART FOUNDATION TRUST (7.0
& 6.9)
RECOMMENDATION:
That
it be recommended to Council that the establishment of the "Varley-McKay
Art Foundation Trust" be approved to be funded by $1,565,395.00
representing the amount received from the Estate of Kathleen G. McKay plus
interest earned since date of receipt.
Carried.
6. THREE
YEAR PRODUCTION PLAN FOR
RECREATION AND CULTURE GUIDE
(6.4)
RECOMMENDATION:
That
it be recommended to Council that the following changes to the production of
the Town of Markham Recreation and Culture Guide be implemented in January
2002:
1. Advertising
within the guide:
·
Increasing Advertising
rates by 10-30% in 2002 (as per report to Council dated October 15, 2001).
·
Provide Community Group
Advertisers a 1/4 page ad at current rates and increase cost of any additional
space to commercial rates in 2003.
·
Re-defining Internal
Advertisers so that 30% of the page count is truly dedicated to external
advertisers in 2004.
·
Increase all advertising
rates in 2003 and 2004 by 2.5%, or the rate of inflation, whichever is greater.
2. Guide
Delivery Options.
·
Increase the use of
local newspapers to deliver the guide over the next three years, and thereby
reduce delivery costs.
Carried.
7. WORKPLACE
SAFETY & INSURANCE
BOARD CLAIMS LEFT IN SCHEDULE
1 (11.0)
RECOMMENDATION:
That
it be recommended to Council that the Buy-Out Option for Workplace Safety and
Insurance Board Claims left in Schedule 1 be approved amounting to $63,904
covering 22 claims to be paid from account 87 2800 166.
Carried.
8. GO
TRANSIT - NEW STATIONS -
STOUFFVILLE CORRIDOR
MCCOWAN AND MOUNT JOY GO
STATIONS (5.14.2)
RECOMMENDATION:
That
it be recommended to Council that the letter dated November 21, 2001 from the
Managing Director of GO Transit with respect to their request of the Town to
naming of the McCowan and Mount Joy Stations, be received;
*And that Go Transit be requested
to name the stations as follows:
Centennial Go Station and Mount
Joy Station.
Carried.
______________________________________________________________________________
* Amended by Council at its meeting held
on December 12, 2001 to read as follows:
"And that Go Transit be requested to
name the stations as follows:
Centennial Station and Mount Joy
Station."
9. MARKHAM
STOUFFVILLE HOSPITAL FOUNDATION
GALA DINNER "EVENING AT
ASCOT"
FRIDAY, APRIL 5, 2002 -
REQUEST FOR SPONSORSHIP
PARTICIPATION (12.2.6)
RECOMMENDATION:
That
it be recommended to Council that approval be
given to purchase up to one (1) table at a cost not to exceed $3,000 for
the Markham Stouffville Hospital Foundation 2002 Gala "Evening At
Ascot" to be held on Friday, April 5, 2002, such cost to be charged to Account No. 840-841-5840.
Carried.
10. CALENDAR FOR COUNCIL & STANDING
COMMITTEES MEETINGS IN 2002
(16.23)
RECOMMENDATION:
That it
be recommended to Council that all Monday morning Committee meetings be held at
1:00 PM with one Standing Committee meeting at 1:00 PM each Monday.
Carried.
…………………………………………………………….
11. WILDCARE
WILDLIFE REHABILITATION CENTRE
REQUEST FOR SUPPORT TO CARE
FOR WILDLIFE (12.2.6)
Ms.
Louise Goldhar, President of Wildcare and Ms. Wendy Sunega, Wildcare’s
Volunteer/Education Coordinator were in attendance to request financial support
to care for day to day rehabilitation of wildlife.
RECOMMENDATION:
That
the presentation by representatives of Wildcare Wildlife Rehabilitation Centre
requesting financial support be received.
Carried.
12. CORE
SERVICES REVIEW TEAM
PRESENTATION TO MEMBERS (7.0)
The
following members of the Core Services Review Team were in attendance for a
special presentation to thank them for their excellent work:
Rob
Bell
Tim
Callebert
Morgan
Jones
Judy
Kee
Don
Kennedy
Birgitta
MacLeod
Don
McClean, Program Manager
Geoff
McKnight
Tina
Murphy, Communications Coordinator
Diogo
Oliveira
Francis
Poon
Fred
Rich
Barb
Roth
Dave
Speed
Mark
Springate
Elizabeth
Stainton
Sara
Tam
Elvio
Valente
Mark
Visser
Glen
Walker
Fred
Watt
Liz
Wimmer
13. CORE
SERVICES REVIEW
EXECUTIVE SUMMARY (7.0)
Ms.
Georgina Black and Mr. Don Cummings of TurnKey Management Consulting, presented
an Executive Summary of the Core Services Review. The complete confidential report is to be forwarded to Council
members later in the week. A Committee
of the Whole workshop to discuss the report is scheduled for Tuesday, December
18, 2001 at 9:30 a.m.
RECOMMENDATION:
That
the Report from the Commissioner of Corporate Services entitled "Core
Services Review Executive Summary Draft Report November 23, 2001" dated
December 3, 2001 and the presentation this date by representatives of TurnKey
Management Consulting be received.
Carried.
14. FIRE
CHIEF RECRUITMENT (7.15 & 11.6)
RECOMMENDATION:
That
the report from the Director of Human Resources, entitled "Fire Chief
Recruitment", dated December 3, 2001, be received as information;
And
that the recruitment committee be reconvened with the addition of the President
of the Markham Firefighters Union.
Councillor
K Usman
Councillor
J.Heath
Councillor
G. McKelvey
Deputy
Mayor F. Scarpitti
Mayor
D. Cousens (ex-officio)
Commissioner
of Community Services
Chief
Administrative Officer
Union
President.
Carried.
15. 2002
INTERIM TAX LEVY AND BYLAW (7.3)
RECOMMENDATION:
That the Treasurer report to the next Committee of the Whole meeting
with respect to the due dates for the tax instalments.
16. WORKPLACE
SAFETY AND INSURANCE BOARD
CONSULTATION ON MENTAL STRESS
POLICY (11.0)
RECOMMENDATION:
That
the submission to the Workplace Safety and Insurance Board in response to the
Consultation on Mental Stress Policy, be received for information purposes.
Carried.
Staff
were directed that, in the future, reports be presented to Council prior to
submission to an outside agency.
17. STAFF
AWARD OF CONTRACTS FOR THE MONTHS OF
OCTOBER AND NOVEMBER 2001
(8.1)
RECOMMENDATION:
That
the report entitled "Staff Award of Contracts for the Months of October
& November 2001", dated December 3, 2001, be received for information
only.
Carried.
18. CITY
OF PORT COLBORNE - 4TH ANNUAL
TIM HORTON'S SPORTSFEST 2002
FEBRUARY 22-25, 2002 (12.2.6)
RECOMMENDATION:
That
the letter dated November 7, 2001 from the Mayor of the City of Port Colborne,
inviting the Town of Markham to take part in the 4th Annual Tim Horton's
Sportsfest 2002, specifically the "Mayor's Challenge Municipal Hockey
Tournament", be received and referred to the Commissioner of Community
Services.
Carried.
19. UNIONVILLE & DISTRICT VETERANS'
ASSOC. (12.2.6)
Mayor
Cousens reported that the Unionville Veterans' Association has been unable to
get a liquor license for the Train Station property since they do not own or
rent the property outright. The
Commissioner of Community Services will investigate the matter.
RECOMMENDATION:
That
the verbal report from Mayor Cousens and the letter from the Unionville &
District Veterans' Association be received.
Carried.
20. MARKHAM FIRE FIGHTERS (12.2.6)
RECOMMENDATION:
That
Glenn Edwards, Markham Firefighter be invited to attend a meeting of Council to
show its appreciation for the excellent example given to others at his
fundraising event for the Children's Wish Foundation held at the Embassy Suites
Hotel, Friday, November 30, 2001;
And
that Council appreciates the support of all Markham Firefighters;
And
that Council appreciates the dedication of the Trainers of the new Firefighter
recruits.
Carried.
21. CORE SERVICES REVIEW
TURNKEY MANAGEMENT CONSULTING
(7.0)
RECOMMENDATION:
That a
Certificate of Appreciation be given to TurnKey Management Consulting for their
excellent work with the Core Services Review.
Carried.
ADJOURNMENT
The Finance
& Administrative Committee meeting adjourned at the hour of 10:45 a.m.