FINANCE & ADMINISTRATIVE
COMMITTEE
2003-04-22 - Canada Room
Meeting No. 9
Attendance
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J. Livey,
Chief Administrative Officer
C. Conrad,
Town Solicitor
J. Sales, Commissioner
of Community &
Fire Services
A. Taylor,
Commissioner of Corporate Services
J. Baird, Commissioner
of Development Services
M. Turner,
Commissioner of Strategy,
Innovation & Partnerships
J. Allen,
Chief Information Officer
S. Birrell,
Town Clerk
B. Cribbett,
Treasurer
C. Biss,
Chief Executive Office, Markham
Public Libraries
P. Loukes,
Director, Operations & Asset
Management
P.
Wealleans, Director of Taxation
M. VanBerkum, Assistant Town Solicitor
B. Varner,
Real Property Manager
J. Lustig, Manager,
Financial Planning
P. O'Connor,
Manager of Purchasing
M. Visser,
Senior Investment/Financial Analyst
M. Scott,
Executive Coordinator to CAO
B. Nanninga,
Executive Assistant to Mayor
J. Kee,
Committee Clerk
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The Finance
& Administrative Committee convened at the hour of 9:05 a.m. with
Councillor K. Usman in the Chair.
DISCLOSURE OF INTEREST
None
declared.
1. PRE-QUALIFICATION
OF CONTRACTORS FOR
SELECTED PARK CONSTRUCTION
(6.3 & 7.12)
Moved by
Councillor A. Chiu
Seconded by
Councillor S. Daurio
That
the report entitled "Pre-qualification of Contractors for Selected Park
Construction" dated April 22, 2003, be received;
And
that Council approve the use of the pre-qualification process in accordance
with Purchasing By-law 143-2000 for the purpose of selecting qualified
contractors for bid solicitation for the construction of the skatepark at the
Centennial Community Centre and for the construction of waterplay facilities in
Milliken and in Thornhill;
And
further that Council approve the use of six contractors (previously
pre-qualified in 2001 in accordance with Purchasing By-law 143-2000, for the
construction of the northern portion of Berczy Community Park) for the purpose
of bid solicitation for all current and future phases of construction of the
southern portion of Berczy Community Park.
CARRIED
2. 2003
MARKHAM VILLAGE B. I. A.
OPERATING BUDGET (3.1 &
7.4)
Moved by
Councillor A. Chiu
Seconded by
Councillor S. Daurio
That
the report entitled "2003 Markham Village B. I. A. Operating Budget",
dated April 22, 2003 be received;
And
that the 2003 Operating Budget for the Markham Village B. I. A. in the amount
of $183,096.00 be approved.
CARRIED
3. EXTENSION
OF LIBRARY ADMINISTRATION CENTRE
LEASE AGREEMENT, 445 APPLE
CREEK BLVD,
SUITE 100, MARKHAM (3.19 &
8.2)
Moved by
Councillor A. Chiu
Seconded by
Councillor D. Horchik
That
Council authorize staff to negotiate an extension to the lease agreement at 445
Apple Creek Blvd., Suite 100, Markham, Ontario for one year beginning December
1, 2003 and ending November 30, 2004;
And
that should the negotiation with the Landlord be unsuccessful, staff report back to Council;
And that staff is authorized
to find an alternate site for which the cost will not exceed the current
operating budget allotment for the existing space;
And
that staff report back to Council on this matter.
CARRIED
4. SALE
OF PORTION OF DEVIATION ROAD
PARTS 1, 2, 3 & 4, PLAN
65R-25471, MARKHAM (8.5)
Moved by
Councillor J. Virgilio
Seconded by
Regional Councillor B. O'Donnell
That
Council receive and accept the Agreement of Purchase and Sale for the property
identified as Parts 1 and 4 on Plan 65R-25471, Deviation Road, Markham from
Morewest Holdings Inc. in the amount of $11,325 excluding GST;
And
that Council receive and accept the Agreement of Purchase and Sale for the
property identified as Parts 2 and 3 on Plan 65R-25471, Deviation Road, Markham
from Quintil Group Limited in the amount of $23,675 excluding GST;
And
that a by-law be enacted on April 29, 2003 to authorize the Mayor and Clerk to
execute a Transfer/Deed of Land to Morewest Holdings Inc. for the lands
identified as Parts 1 and 4 on Plan 65R-25471, Deviation Road, Markham, in a
form satisfactory to the Town Solicitor;
And
further that a by-law be enacted on April 29, 2003 to authorize the Mayor and
Clerk to execute a Transfer/Deed of Land to Quintil Group Limited for the lands
identified as Parts 2 and 3 on Plan 65R-25471, Deviation Road, Markham, in a
form satisfactory to the Town Solicitor.
CARRIED
5. SALE
OF TOWN OWNED GO LANGSTAFF PARKING LOT
PART 1, PLAN 65R-25869,
MARKHAM (8.5)
Moved by
Regional Councillor B. O'Donnell
Seconded by
Councillor A. Chiu
That
Council receive and accept the Agreement of Purchase and Sale for the property
identified as Part 1 on Plan 65R-25869, Langstaff Road East, Markham from
Greater Toronto Transit Authority in the amount of $99,400 excluding GST;
And
that a by-law be enacted on April 29, 2003 to authorize the Mayor and Clerk to
execute a Transfer/Deed of Land to Greater Toronto Transit Authority for the
lands identified as Part 1 on Plan 65R-25869, Langstaff Road, Markham, in a
form satisfactory to the Town Solicitor.
CARRIED
6. TOWN
OF MARKHAM REVISED
INVESTMENT POLICY (7.0)
Moved by
Councillor A. Chiu
Seconded by
Regional Councillor T. Wong
That
the report dated April 22, 2003, entitled "Town of Markham Revised
Investment Policy" be received and adopted.
CARRIED
7. TOP
UP OF SALARY FOR FIREFIGHTER PARTICIPATING
IN UN PEACEKEEPING OPERATION
WITH CANADIAN
ARMY IN BOSNIA WHILE ON A
LEAVE OF ABSENCE (7.15 & 11.6)
Moved by
Regional Councillor B. O'Donnell
Seconded by
Regional Councillor T. Wong
That
the Finance & Administrative Committee grant a mandate to the Human
Resources Department to provide a top up of salary and benefits totalling no more than $15,000 to Captain Mike
Perreault during his Tour of Duty on a Peacekeeping operation for the United
Nations with the Canadian Army in Bosnia;
And that staff be requested to establish a Town policy relating to all
types of leaves of absence, including peacekeeping and military operations.
CARRIED
8. FLOOD
RELIEF DONATION TO THE TOWN OF
BADGER, NEWFOUNDLAND (7.6
& 12.2.6)
Moved by
Regional Councillor F. Scarpitti
Seconded by
Councillor A. Chiu
That
Council approve a $500.00 grant to match the Town of Aurora's donation in
support of the flood relief effort for the Town of Badger, Newfoundland.
CARRIED
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9. 180
MINGAY AVENUE, BLOCK 206, PLAN 65M-3519
SITE RESERVED FOR PLACE OF
WORSHIP
(BRIDLE TRAIL BAPTIST CHURCH
INC.) (10.8 & 8.5)
Mr.
Jimmy Mark was in attendance on behalf of the Bridle Trail Baptist Church and
made a presentation requesting support and approval of the "Offer to
Purchase" property at Bur Oak Avenue & Mingay Avenue. Mr. Chanse Kwok, also representing the
Church, and Mr. David McAuley of J. David McAuley Architects Inc. were in
attendance.
Mr. Nik
Mracic, Project Manager, Metrus Development Inc., was also in attendance to
update Committee on Metrus' position relating to the Town's policy of selling
places of worship sites.
Following
consideration by Committee, it was agreed that further discussions should be
held with the parties involved and the matter referred to Council at its
meeting on April 29, 2003.
Moved by Mayor
D. Cousens
Seconded by
Regional Councillor F. Scarpitti
That
the report dated April 22, 2003, entitled "180 Mingay Avenue, Block 206,
Plan 65M-3519, Site Reserved for Place of Worship (Wismer Community)", be
received;
And
that consideration of the Offer of Purchase and Sale submitted to the Town by
the Bridle Trail Baptist Church Inc. for the purchase of 180 Mingay Avenue be
referred back to staff for further discussion with the parties involved, within
the current policy;
And
that the matter be presented to Council at its meeting on April 29, 2003.
CARRIED
10. MUNICIPAL
SERVICING IN URBAN AREAS (5.4 & 5.5)
Moved by
Regional Councillor F. Scarpitti
Seconded by
Councillor D. Horchik
That
the presentation by the Director of Engineering and Director of Operations and
Asset Management regarding Municipal Servicing in Urban Areas be deferred and
referred to the May 5, 2003 meeting of the Finance & Administrative
Committee to provide an opportunity for affected residents to be invited to the
meeting.
CARRIED
11. STAFF
AWARDED CONTRACTS FOR THE
PERIOD FROM FEBRUARY 26 TO
APRIL 3, 2003 (7.12)
Moved by
Councillor A. Chiu
Seconded by
Councillor S. Daurio
That
the report entitled "Staff Awarded Contracts for the Period from February
26 to April 3, 2003" dated April 22, 2003 be received for information
only.
CARRIED
12. ARTSLINK
YORK REGION
COMMUNITY ARTS MEETING (6.5
& 6.12)
Moved by
Councillor A. Chiu
Seconded by
Councillor S. Daurio
That
the report dated April 22, 2003, entitled "Artslink York Region -
Community Arts Meeting", be received as information.
CARRIED
13. LETTER
OF CONDOLENCE - DEATH OF
MIRZA TAHIR - AHMADIYYA
MOVEMENT IN ISLAM (12.2.6)
Mayor D. Cousens announced, with sadness, the
recent passing of Mirza Tahir, Leader of the Ahmadiyya Movement in Islam. He requested that a moment of silence be
observed in Mr. Tahir's honour, and that a letter of condolence be sent from
the Town of Markham.
Moved by Mayor
D. Cousens
Seconded by
Regional Councillor F. Scarpitti
That Committee observe a moment of silence in honour of Mirza Tahir,
Leader of the Ahmadiyya Movement in Islam, who recently passed away,
and that a letter expressing sincere condolences be forwarded from the Council
of the Town of Markham.
CARRIED
14. TOWN'S
LITTLE CHILDREN DAYCARE - (LEASE) (3.18)
Further to her deputation to the April 7,
2003 meeting of the Finance & Administrative Committee regarding the TLC
Daycare Lease, Mrs. Helen Soehner, President, advised that she has offered to
recommend to the Daycare Board that a discount be offered to Town employees not
eligible for Ministry subsidy for all of the Infant, Toddler and Preschool
rooms. This would be provided that the
rent and utilities be reduced, set at a fixed amount, increasing annually, and
phased in.
It was requested that the matter be deferred
to the May 5, 2003 meeting of Finance & Administrative Committee, so that
copies of the financial statements for the years 2000-2003 could be made
available, in addition to specific information regarding Ministry
subsidies. Staff was also requested to
include the original package of information that was presented at the
April 7, 2003 Finance & Administrative
Committee meeting.
In response to a query from Mrs. Soehner
regarding the requirement to begin payment of the proportionate share of
operating costs beginning May 1, 2003, Committee agreed that payment would be
postponed until this matter is resolved.
Moved
by Councillor D. Horchik
Seconded
by Councillor A. Chiu
That the matter of the Town's Little Children Daycare lease be deferred
and referred to the Finance & Administrative Committee meeting on May 5,
2003 to enable staff to provide additional information relating to Ministry
subsidies and the Daycare's books for the years 2000-2003.
CARRIED
15. TOWN OF MARKHAM COMMUNITY FOUNDATION
(12.2.6)
Moved by Mayor
D. Cousens
Seconded by
Regional Councillor B. O'Donnell
That the matter regarding the proposal to establish a Town of Markham
Community Foundation, be deferred;
And that staff be requested to schedule a Committee of the Whole
meeting, within two to four weeks, to provide an opportunity for all Members to
receive additional information relating to Community Foundations, including
mandate and benefits to the community;
And that the matter be considered at a future meeting of the Finance
& Administrative Committee.
CARRIED
16. MARKHAM
FIRE & EMERGENCY SERVICES - INTRODUCTION
OF TWO NEW AERIAL LADDER TRUCKS
(7.15)
Members of the Markham Fire & Emergency
Services Department were in attendance and demonstrated the equipment on two
new aerial ladder trucks recently put into service by the Town.
Mayor Don Cousens, Councillor Jack Heath and
Fire Chief Don McClean offered introductory remarks. It was noted that the Town is committed to providing the best
service possible to its community with well-trained fire fighters and the best
equipment available.
17. PALLIATIVE
CARE NETWORK FOR YORK REGION
1ST ANNUAL HIKE FOR HOSPICE
PALLIATIVE CARE
SUNDAY, MAY 4, 2003 - FAIRY
LAKE PARK, NEWMARKET (12.2.6)
Mayor D. Cousens distributed copies of a
letter dated April 14, 2003 from the Palliative Care Network for York Region
inviting participation in the lst Annual Hike for Hospice Palliative Care,
being held on May 4, 2003 at Fairy Lake Park in Newmarket.
Moved by Mayor
D. Cousens
Seconded by
Regional Councillor B. O'Donnell
That the letter dated April 14,
2003 from the Palliative Care Network for York Region inviting participation in
the lst Annual Hike for Hospice Palliative Care, being held on
May 4, 2003 at Fairy Lake Park in
Newmarket, be received.
CARRIED
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Moved by
Councillor J. Heath
Seconded by
Regional Councillor T. Wong
That
the meeting resolve in-camera to discuss property matters.
CARRIED
Moved
by Regional Councillor F. Scarpitti
Seconded
by Councillor A. Chiu
That
the Committee rise and report. (10:05 p.m.)
CARRIED
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ADJOURNMENT
The Finance
& Administrative Committee meeting adjourned at the hour of 11:15 a.m.