1. MUSEUM COLLECTIONS BUILDING (6.7)
Presentation
Mr.
P. Burke and Mr. D. Ecclestone, Ventin Group, presented an outline of the
proposal for the Museum Collections Building. There was discussion surrounding
the use of a metal roof, the mitigation of light pollution and on the potential
for modifying the glass façade to make it more bird-friendly. Staff agreed to
work with the Fatal Light Awareness Program (FLAP) on this latter issue. It was
noted there will be a public information meeting in October 2008.
Committee
noted the importance of ensuring the new building is fully integrated with the
existing Museum building and that available spaces are fully utilized. There
was brief discussion concerning the location of washrooms and the walkway
between the schoolhouse and the Museum. Committee also suggested that the
various Museum entrances be named so as to reduce confusion about specific
entrances for different events. There was discussion involving the proposed
roof design and it was suggested that the design might be modified to better
reflect a historic barn.
Mr.
J. Buie, Chair, Markham Museum Board, spoke in support of the proposed Museum Collections Building and noted that the Board has been
closely involved with development of the project.
Moved
by Councillor C. Moretti
Seconded
by Mayor F. Scarpitti
That
the presentation by Mr. P. Burke and Mr. D. Ecclestone, Architect, The Ventin Group, relating to the
design of the proposed Museum Collections Building be received; and
That the deputation by John Buie, Chair, Markham
Museum Board,
regarding the museum collection building be received; and,
That
staff hold a public information meeting in October 2008; and,
That
a Working Group comprising of Councillor C. Moretti, Councillor V. Burke and
Councillor J. Webster, the Museum Board and staff be formed to finalize the
design of the landscaping, north parking lot and Sundial; and,
That
staff report back with recommendations to Development Services Committee on
October 28, 2008 or General Committee on November 3, 2008 with the results of
the public information meeting and the recommendations of the Working Group on
the design of the landscaping, north parking lot and Sundial; and further,
That
staff be authorized and directed to do all things necessary to give effect to
this resolution.
CARRIED
2. GENERAL COMMITTEE MINUTES
SEPTEMBER 22, 2008 (16.0)
Minutes
Moved
by Regional Councillor J. Jones
Seconded
by Councillor L. Kanapathi
That
the minutes of the September 22, 2008 General Committee be received.
CARRIED
3. MINUTES
OF THE SEPTEMBER 8, 2008
VARLEY MCKAY ART FOUNDATION OF MARKHAM (16.0)
Minutes
There was brief discussion
concerning the appointment process.
Moved
by Regional Councillor J. Jones
Seconded
by Councillor L. Kanapathi
That
the minutes of the September 8, 2008 Varley McKay Art Foundation of Markham be received; and,
That Council agree to the amendment of
paragraph 4(c) of the Memorandum of Understanding between the Board of the
Varley McKay Art Foundation of Markham and the Town of Markham, as proposed;
and,
That the following resolution from the
September 8, 2008 Varley McKay Art Foundation of Markham be adopted:
“That the Board of the Varley McKay Art
Foundation of Markham agrees to a variance of paragraph 4(c) of the Memorandum
of Understanding between the Town of Markham and the Foundation, dated March
27, 2006, whereby the number of Board members from the community at large is
temporarily increased from 16 to 17 members until the next Annual General
Meeting; and,
That Mr. Edward Mariani, a member of the
Unionville Business Improvement Area, be nominated by the Varley McKay Art
Foundation to be appointed to the Board by Markham Council, to fill the
temporary vacancy;” and further,
That staff be
authorized and directed to do all things necessary to give effect to this
resolution.
CARRIED
4. APPOINTMENTS
TO
ADVISORY COMMITTEES AND BOARDS (16.24)
Moved
by Councillor J. Webster
Seconded
by Councillor L. Kanapathi
That
the following persons be appointed to the Information Markham Board for the
term ending June 30, 2009:
Keno
Chan, (1st Vice President)
Lucas
Chang
Nadine
Daley
Jacques
DeMontigny
Trevor
Dumont
Mary
Grande. (President)
Janice
Ho, (2nd V.P.)
Annie
Leung
Salim
Manji
Chait
Panday, (Treasurer);
Environmental Advisory Committee
That
the resignation of Ms. Lisa Wilson from the Markham Environmental
Advisory Committee be accepted with regret and a letter of appreciation be
forwarded;
Leash
Free Markham
That
the term of the following members of the Leash Free Markham Committee
be extended from November 30, 2008 to November
30, 2010:
Robert
Bowman
Alan
Glushko
Robert
Goddard.
CARRIED
5. AWARD
OF TENDER 189-7-08
MICROSOFT LICENCING AGREEMENT
Report
Mayor
F. Scarpitti declared a conflict of interest in regard to Agenda Item 5 as his
brother is an employee of CompuGen, one of the bidders, and did not participate
in debate or vote on the matter.
Moved
by Regional Councillor J. Jones
Seconded
by Councillor L. Kanapathi
That the report entitled “Award of
Contract # 189-T-08, Microsoft Licencing Agreement”
be received; and,
That tender 189-T-08 for “Microsoft
Licensing Agreement” be awarded to the overall lowest priced bidder, Dell
Canada Inc., in the total amount of $610,687.71 inclusive of PST, for
“Microsoft Licensing Agreement” for a term of three years to expire on June 30,
2011; and
That the following annual payments,
inclusive of PST towards Enterprise Agreement and Select Agreement be funded
from ITS Department’s Operating Account 400-404-5397;
·
$202,568.84
(Year 2008)
·
$202,568.84
(Year 2009)
·
$205,550.03
(Year 2010)
That the Fixed Discount
Rate of Estimated Retail Pricing less 33%, as submitted, be accepted from the overall
lowest priced bidder, Dell Canada Inc. and applied to the
acquisition of future new Microsoft application and Server products for a term
of 3 years to expire on June 30, 2011; and,
That staff be authorized to enter into a 3-year
Enterprise Agreement and Select Agreement with Microsoft Canada and Dell Canada
Inc. in a form satisfactory to the Town Solicitor for
the provision of the licensing of Microsoft desktop and server products at
discounted rates; and,
That the Mayor and the Town Clerk
be authorized to execute the agreement; and further,
That Staff be authorized and
directed to do all things necessary to give effect to this resolution.
CARRIED
6. JOINT
PORTAL INITIATIVE - RFP 077-R-07 (12.0)
Report 1 2
Committee received clarification on minor technical details and there
was brief discussion surrounding the user interface.
Moved by Regional Councillor T. Wong
Seconded by Councillor D. Horchik
That the report entitled “Joint Portal Initiative, RFP 077-R-07” be
received; and,
That the contract for Hardware, Software and Support Services, with the
exclusion of Professional Services, for the Joint Portal, as per Part A, be
awarded to the highest ranked and lowest priced bidder – IBM - for $1,584,614
exclusive of GST; and,
That Staff be authorized to issue separate Request For Proposals (RFP)
and/or negotiate with the successful vendor from Part A for Professional
Services to implement portal applications for the Town of Markham and the Region of York;
That Staff be allowed to further investigate vendor-hosting options;
and,
That an initial 50% - 50% cost sharing arrangement between the Town of
Markham and York Region for the Hardware, Software and Support Services for the
Joint Portal be approved; and,
That Markham’s contributions for this project in the amount $792,307 be
funded from 2008 approved capital budget “Portal Implementation” - account #
49-5350-8659-005; and,
That the release of a Purchase Order to IBM be contingent on York Region
Council approving an award for the Joint Portal Project; and further,
That Staff be authorized and directed to do all things necessary to give
effect to this resolution.
CARRIED
7. AWARD OF RFP # 172-R-08
ENGINEERING SERVICES RELATED
TO BULLOCK DRIVE WIDENING
(10.5)
Report
1 2
There was brief discussion on this matter.
Moved by Regional Councillor G. Landon
Seconded by Regional Councillor J. Jones
That the report entitled
“Engineering Services
related to Bullock Drive widening at the intersection
with McCowan Road” be received; and,
That staff be authorized to retain the highest ranked
and second lowest priced bidder Morrison Hershfield Limited for detailed design
and preparation of tender documents for an upset fee limit of $95,789.00 inclusive of disbursements and
exclusive of GST; and
That a contingency amount of $10,000 exclusive of GST be established to
cover any additional design and that the Director of Asset Management be
authorized to approve expenditure of this contingency amount up to the
specified limit in accordance with the Expenditure Control Policy; and,
That staff be authorized to retain the highest ranked and second lowest
priced bidder Morrison Hershfield Limited for contract administration and
construction inspection services for an upset fee limit of $56,300 inclusive of disbursements and
exclusive of GST subject
to satisfactory completion of the detailed design phase of the project as
described in the RFP document; and,
That a contingency amount of $8,000 exclusive of GST be established to
cover any additional contract administration services and that the Director of
Asset Management be authorized to approve expenditure of this contingency
amount up to the specified limit in accordance with the Expenditure Control
Policy; and,
That
the award be funded from the available budget of $245,000.00 in 2007 Capital
Budget account 058-5350-7613-005, Bullock Widening Construction Contract; and,
That
$74,911.00 of the remaining balance in account 058-5350-7613-005 be used for
relocations of existing utilities due to the construction; and,
That
the tendering process for the relocation of existing utilities including design
review and construction coordination services, be waived in accordance with
Purchasing By-Law 2004-341, Part II, Section 7 (2); and,
That
staff be authorized to issue Purchase Orders to various utilities companies for
the relocation of their existing services up to a total value of $74,911.00
exclusive of GST to be funded from 2007 Capital Budget account
058-5350-7613-005; and,
That the award and the purchase order release of RFP# 172-R-08
Engineering Services related to Bullock Drive widening at the intersection with McCowan Road be subject to finalization
of Memorandum of Understanding (MOU) between Town and GO Transit; and,
That staff also consider
improvements to the intersection at Bullock
Drive and McCowan
Road and further west on Bullock
Drive up to and including Markville
Road; and further,
That Staff be authorized and directed to do all things necessary to give
effect to this resolution.
CARRIED
8. WATER
AND WASTEWATER INFRASTRUCTURE
STATUS REPORT (13.4)
Letter
Staff noted that water and wastewater has been
allocated to 2011 and that it is not yet clear what will happen beyond that
date.
Moved by Councillor V. Burke
Seconded by Councillor C. Moretti
That the letter from York Region dated September 19,
2008 providing a copy of the Water and Wastewater Infrastructure Status Report
be received.
CARRIED
9. COUNCILLOR EXPENSES (7.0)
Presentation
Moved
by Mayor F. Scarpitti
Seconded
by Councillor C. Moretti
That
the presentation by Ms. B. Cribbett, Treasurer, entitled “Councillor Expenses”
be deferred.
CARRIED
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Moved
by Councillor V. Burke
Seconded
by Councillor A. Chiu
That
the Committee resolve in camera to discuss confidential property matters. (10:36)
CARRIED
Moved
by Councillor V. Burke
Seconded
by Councillor A. Chiu
That
the Committee rise (12:01)
CARRIED
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10. COMMITTEE OF ADJUSTMENT
AND HERITAGE MARKHAM (10.12, 16.11)
Councillor
V. Burke suggested that resident notices concerning Committee of Adjustment
hearings on heritage properties should inform recipients that heritage issues
are discussed also at Heritage Markham, and that where possible, such hearings
should not take place at both Committees on the same evening. Staff agreed to
consider the matter.
Moved
by Deputy Mayor J. Heath
Seconded
by Councillor L. Kanapathi
That
the deputation by Councillor V. Burke regarding the Committee of Adjustment and
heritage Markham be received.
CARRIED
ADJOURNMENT
The General
Committee adjourned at 12:05 p.m.