FINANCE & ADMINISTRATIVE
COMMITTEE
2002-01-07 - Canada Room
Meeting No. 1
Attendance
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Councillor E. Shapero
Regional Councillor T. Wong
Regional Councillor B. O'Donnell
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A. Taylor,
Commissioner of Corporate Services
R. Robinson,
Town Solicitor
B. Cribbett,
Treasurer
J. Sales,
Commissioner of Community Services
P.
Wealleans, Director of Taxation
T.
Houghting, Director, Financial Reporting
B. Wiles,
Manager, Administration & Customer Service
B. Nanninga,
Executive Assistant
John
Hodgson, Director of IT
James Allen,
Chief Information Officer
Brian
Varner, Real Property Manager
B. Misra,
Manager, Systems Development
S. Chait,
Director of Corporate Strategy & Quality
D. Drimmel,
WSIB Claims Administrator
S. Birrell,
Town Clerk
D. Smith,
Committee Clerk
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The Finance
and Administrative Committee convened at the hour of 1:00 p.m. with Councillor
K. Usman in the Chair.
DISCLOSURE OF INTEREST
None
declared.
REQUESTS FOR IDENTIFICATION OF DEPUTATIONS
REGARDING MATTERS ON THIS AGENDA
Members
of the proposed committee for Queen Elizabeth II Golden Jubilee celebrations
were in attendance. Committee agreed to hear them at this time.
1. QUEEN
ELIZABETH II GOLDEN
JUBILEE IN 2002 - CELEBRATIONS (12.2.6)
A request for
financial assistance for Queen Elizabeth II Golden Jubilee Celebrations was considered. A report from Councillor Heath was tabled.
RECOMMENDATION:
That it be
recommended to Council that Council establish a committee, "The Golden Jubilee Committee of Markham",
to coordinate Markham activities celebrating the Queen's Golden Jubilee in
2002;
And that the
following individuals be appointed to the Committee, with the requirement that,
if further names are to be added, Council approval be given first:
Randy Barber
Margaret Bibby
Aaron Campbell
Warren Carroll
Cindy and
Roger Clements
Bert Dawe
Jas Dhanjal
Myrna Fox
Neil Johnston
Stu Kellock
(Chair)
Kwan Ho Leung
Marlene and
Terry Malone
Harry McCabe
Denis
Pritchard
Beverley
Shrimpton
Colonel and
Mrs. Hugh Stewart
Cynthia
Taylor-Huff
Keith Tullo
Paul Walker
John and Mary
Webster
Mayor Don
Cousens, Councillor Jack Heath, Councillor
Khalid Usman and other Councillors who indicate they wish to
participate;
And that the Golden Jubilee Committee report to the
Community Services Committee monthly;
And that staff
report back on the Golden Jubilee
Committee's request for secretarial and administrative assistance;
And that
$3,000 be allocated for hosting a Canadian Citizenship Ceremony on February 6th
in the Council Chambers from noon to l:15 p.m.
And that staff
report back on the financial impact for allocating additional funds to the
Committee for the purposes of the celebration.
Carried.
(Amended by Council January 15,
2002)
2. CONVEYANCE
OF ACCESS EASEMENT TO BELL CANADA (8.1)
RECOMMENDATION:
That
it be recommended to Council that a by-law be enacted authorizing the Mayor and
Clerk to execute a Transfer of Easement for access purposes to Bell Canada for
lands legally described as Part of Block 173, Plan 65M-2527, designated as Part
3, Plan 65R-24108, which form a portion of a 0.3m reserve along Denison Street,
in a form satisfactory to the Town Solicitor.
Carried.
3. CONVEYANCE
OF WATERMAIN EASEMENT TO REGION
OF YORK (8.1)
RECOMMENDATION:
That
it be recommended to Council that a by-law be enacted authorizing the Mayor and
Clerk to execute a Transfer of Easement for watermain purposes to the Regional
Municipality of York for lands legally described as Part of Road Allowance
between Concessions 5 and 6 (untravelled portion of Kennedy Road), designated
as Parts 2 and 3, Plan 64R-7958, in a form satisfactory to the Town Solicitor.
Carried.
4. YORK
REGIONAL CRITICAL INCIDENT STRESS
MANAGEMENT CONFERENCE (12.2.6)
RECOMMENDATION:
That
it be recommended to Council that a financial contribution to the York Region
Critical Incident Stress Management Conference be approved amounting to $2,000
to be paid from account 220 220 7802.
Carried.
5. REQUEST TO RENAME WALKER PARK -
ALMA WALKER PARK (6.3)
RECOMMENDATION:
That
it be recommended to Council that in order to commemorate the long term service
of Alma Walker, that Walker Park on Wootten Way North be renamed Alma Walker
Park and that a suitably worded plaque be displayed.
Carried.
6. BIG
SISTERS OF YORK 13TH ANNUAL DINNER AND
AUCTION - SATURDAY APRIL 6,
2002 (12.2.6)
RECOMMENDATION:
That
an item be donated to the Big Sisters of York for the "Bid on a Future: A
Spring Fling" at the Premiere Ballroom & Convention Centre in Richmond
Hill on Saturday, April 6, 2002;
And
that any member of Council who wishes to attend may be so with costs to be paid
through their respective budget.
Carried.
7. HABITAT
FOR HUMANITY - YORK REGION'S
BUILDING COMMITTEE (12.4)
RECOMMENDATION:
That
permission be granted to the
request from the Chair, Building Committee, Habitat for Humanity, York Region
for space for the Committee's monthly meeting at no charge at a suitable
location to be arranged by staff.
Carried.
8. EVERGREEN
HOSPICE'S WINTER FROLIC -
FEBRUARY 22, 2002 (12.2.6)
RECOMMENDATION:
That
an item be donated to Evergreen Hospice, Markham-Stouffville, for the Silent
Auction at the Winter Frolic 2002 to be held at York Downs Golf and Country
Club on Friday, February 22, 2002.
Carried.
9. MARKHAM
AFRICAN CARIBBEAN ASSOCIATION
GRANT REQUEST (7.6)
RECOMMENDATION:
That it
be recommended to Council that a $750.00 grant (account 220-220-7802) be
provided to the Markham African Caribbean Association to host this year's
Community Celebration of Black History Month at the Town of Markham Civic
Centre on February 19, 2002.
Carried.
10. CHINESE
BUSINESS PROMOTION LIMITED
GRANT REQUEST (7.6)
RECOMMENDATION:
That
authority be granted to purchase 1/2 page in the Chinese Business Promotion
Limited 2002-2003 Chinese Buyer's Guide at a cost of $1.220.00.
Carried.
11. GREATER
TORONTO OPEN - CUSTOMER RELATIONS
& CORPORATE AWARENESS
OPPORTUNITIES (12.2.6)
RECOMMENDATION:
That
the Town of Markham endorse and support in principle Golf Strategies of Canada
Inc.Greater Toronto Open to be held during the week of August 12 to 18, 2002.
Carried.
12. ALZHEIMER
SOCIETY OF YORK REGION (12.2.6)
RECOMMENDATION:
That it
be recommended to Council that January 2002 be proclaimed "Alzheimer
Awareness Month" in the Town of Markham;
And
that any member of Council who wishes to attend the 5th Annual Awareness
Breakfast on Saturday, January 19, 2002 at Sleepy Hollow Country Club from 9:00
a.m. to 11:00 a.m. in Stouffville at a cost of $20.00 per ticket may do so with
costs to be paid through their respective budget.
Carried.
13. THE KIDNEY FOUNDATION OF CANADA (12.2.6)
RECOMMENDATION:
That it
be recommended to Council that the month of March be proclaimed as Kidney Month
in the Town of Markham and that The Kidney Foundation of Canada flag be raised
at the Markham Civic Centre.
Carried.
14. BELL CANADA - INTERNET SERVICE (13.10)
RECOMMENDATION:
That
Bell Canada be contacted to request its internet services throughout the Town
of Markham.
Carried.
15. FINANCIAL PLAN, RICHMOND HILL HYDRO
(13.7)
RECOMMENDATION:
That
the following recommendation of the Chair of Markham Hydro be endorsed:
That
the Richmond Hill Hydro Board create a committee for the purpose of formulating
a plan for the development of policies the members of which should be the
Treasurers of Markham and Vaughan together with the treasurers of the three
hydro companies;
And
that the Treasurer report back to the next Finance & Administrative
Committee.
Carried.
……………………………………………
16. IN CAMERA - PERSONNEL ISSUE (11.0)
Moved by
Councillor Virgilio
Seconded by
Regional Councillor Scarpitti
That the
Committee resolve into “In Camera” to discuss a personnel issue.
Carried.
Seconded by
Councillor Landon
That the
Committee rise from the “In Camera” session and the Chair report.
Carried.
Councillor
Usman reported that Members of the Committee had received a verbal report on a
personnel issue.
Moved by
Councillor Virgilio
Seconded by
Councillor Landon
That the
report of the “In camera” session be received and adopted.
Carried.
17. ONLINE
INTERNET CHAT SYSTEM (7.13)
The
Director of ITS and Manager, Systems Development were in attendance to present
the capability of a Chat session and the process necessary to enable
participation in a Chat session.
RECOMMENDED:
That
the presentation on the Online Internet Chat System be received;
And
that the Commissioner of Corporate Services report back to the next Finance
& Administrative Committee regarding the feasibility of audio transmission
of Council meetings on the Internet.
Carried.
18. ALCOHOL AND GAMING COMMISSION OF
ONTARIO GUIDELINES (3.21)
RECOMMENDATION:
That
Randy Barber be invited to attend a meeting of Committee to give an overview of
the regulations and guidelines in the granting of a liquor license as a result
of concerns on Unionville Main Street.
Carried.
19. ASSESSMENT
APPEAL UPDATE (7.1)
RECOMMENDATION:
That
the report entitled 'Assessment Appeal Update' be received.
Carried.
20. MINUTES
OF BUDGET SUB-COMMITTEE MEETINGS -
OCTOBER 29, NOVEMBER 12TH AND
26TH, 2001 (7.4 & 7.5)
RECOMMENDATION:
That
the Minutes of the Budget Sub-Committee meetings held on October 29, November
12 and November 26, 2001, be received.
Carried.
21. MINUTES
OF ENGAGE 21ST CENTURY MARKHAM
STRATEGIC PLANNING COMMITTEE
MEETING -
NOVEMBER 9, 2001 (12.0)
RECOMMENDATION:
That
the Minutes of Engage 21st Century Markham Strategic Planning Committee meeting
held on November 9, 2001 be received.
Carried.
22. CANADIAN FEDERATION OF INTERCULTURAL
FRIENDSHIP (16.10)
RECOMMENDATION:
That
the requests for support arising from the Canadian Federation of Intercultural
Friendship's November 21 meeting outlined in the November 23 memorandum from
Mayor Cousens be received and referred to Council members on the Race Relations
Committee, with Regional Councillor Tony Wong in the Chair, to review with the
Race Relations Committee and report back to Council.
Carried.
23. PICKERING
AIRPORT
INFORMATION UPDATE (5.15.2)
Mayor
Don Cousens and the Town Solicitor gave an overview of issues and concerns with
respect to the Federal lands in Markham, Pickering and Uxbridge. A letter from
the Greater Toronto Airports Authority attaching a draft terms of reference for
the Pickering Advisory Committee (PAC) were considered.
RECOMMENDATION:
That
the verbal presentation by Mayor Cousens and the report entitled 'Pickering
Airport Information Update' be received;
And
that appointments to the Pickering Advisory Committee (PAC) be deferred to the
next meeting of the Finance & Administrative Committee.
Carried.
24. WELL
WATER TESTING IN BOX GROVE (5.3)
RECOMMENDATION:
That
the e-mail from Councillor Heath concerning well water testing in Box Grove be
received and referred to the Commissioner of Development Services and a copy
forwarded to the Medical Officer of Health for information.
Carried.
25. VANIER MEDAL 2002 (12.2.6)
RECOMMENDATION:
That
the letter from The Institute of Public Administration of Canada (IPAC)
inviting nominations for the award of the Vanier Medal be received and Members
of Council are requested to forward suggested names to Mayor Cousens for
consideration.
Carried.
26. CANADA VICTORY TOUR (12.2.6)
RECOMMENDATION:
That
the communication from Chris Robertson requesting assistance with Canada
Victory Tour on Sunday April 14, 2002 be referred to the Town Clerk for report.
Carried.
ADJOURNMENT
The Finance
& Administrative Committee meeting adjourned at the hour of 2:45 p.m.