M I N U T E S

 

FINANCE & ADMINISTRATIVE COMMITTEE

 

 

Attendance

 

Chair:                  Councillor K. Usman Vice Chair,   Budget:              Deputy Mayor F. Scarpitti (9:30) Vice Chair, IT:     Councillor S. Daurio Members:            Councillor J. Virgilio                            Councillor J. Heath (9:25) Ex-officio:            Mayor D. Cousens Others:                Councillor G. McKelvey                            Councillor D. Horchik

J. Livey, Chief Administrative Officer A. Taylor, Commissioner of Corporate Services R. Robinson, Town Solicitor M.F. Turner, Commssioner of Development Services A. Wolfe, Commissioner of Community Services J. Harrison, Manager, Secretariat Services B. Cribbett, Treasurer P. Wealleans, Director of Taxation T. Houghting, Director of Financial Reporting M. Scott, Executive Coordinator M. Springate, Head, Centre for GIS D. Clark, Town Architect D. Smith, Committee Clerk

 

 

The Finance and Administrative Committee convened at the hour of 9:10 a.m. with Councillor K. Usman in the Chair.

 

 

 

DISCLOSURE OF INTEREST

 

None declared.

 

 

1.         WILLIAMSTOWN - BERCZY VILLAGE - RELIEF
FROM FENCE BY-LAW HEIGHT RESTRICTIONS (2.19)

 

Mr. Ron Palmer of KLM Planning on behalf of Emery Investments and Ms. Mia Koster of Emery were in attendance to request relief from the height restrictions for 31 corner lots in the Williamstown, Berczy Village Subdivison.  The Committee was advised that the developer has worked with the Urban Design Group, Development Services Commission who support the relief for specific courtyard units. 

 

 

 

RECOMMENDATION:

 

That the request of Emery Investments for an exemption to Fence By-law 277-97 with respect to the height of the exterior side yard fence requirements within the Williamstown subdivision in Berczy Village for the following lots (31) be approved:

 

Phase 1 - Lots 21, 49, 80, 81, 86, 87, 92, 93, 115, Blocks 122, 123, 124 and 131 - 15 units

Phase 2 - Lots 20, 23, 24, 132, Blocks 124, 125, 133, 134, 135 and 136 - 12 units

Phase 3 - Lots 91, 97, 98 and 108 - 4 units

 

And that a by-law to amend Fence By-law 277-97 that would permit said variances be brought forward for Council's consideration;

 

And that a restriction be placed on title for each individual unit;

 

And that the Development Services Commission be requested to prepare a general amendment to Fence By-law 277-97 to permit a fence along one exterior side yard of certain dwelling unit types to be built to a height of 1.8 metres subject to meeting specific criteria.

 

 

2.         AMENDMENT TO BANK SIGNING AUTHORITY (7.0)

 

RECOMMENDATION:

 

That cheques issued by the Corporation of the Town of Markham be signed by the Treasurer and the Mayor;

 

And that for the purposes of signing cheques, a facsimile signature of the Treasurer and Mayor will be utilized;

 

And that the Commissioner, Corporate Services or the Treasurer be authorized to approve the wire transfer and/or investing of Town funds;

 

And further that any resolutions previously passed by Council with respect thereto, be rescinded.

 

 

3.         SALARY DISCLOSURE - LIBRARY BOARD (11.0, 7.0 & 3.19)

 

RECOMMENDATION:

 

That Council request the Library Board to exceed the Provincial reporting requirements and include in the audited financial statement package disclosure of salaries and benefits paid to staff who receive remuneration that is more than $100,000.00 in a year.

 

 

 

4.         BRAWLEY MANOR CORPORATION AND GREAT
            GULF HOMES - SALES TRAILER AGREEMENT (8.2)

 

RECOMMENDATION:

 

That the Town be authorized to enter into a Sales Trailer Agreement with Brawley Manor Corporation and Great Gulf Homes, with respect to Lots 111 and 112 on Draft Plan 19T-95040 and that the Mayor and Clerk be authorized to execute the agreement in a form satisfactory to the Town Solicitor.

 

 

5.         BOARD OF TRADE TURNS 20 IN 2001 - DINNER (12.2.6)

 

That approval be given to purchase a table for 8 persons at a cost of $455 for the Board of Trade 20^th Birthday Dinner at the Crystal Fountain Banquet Hall on Friday, April 27, 2001, such cost to be charged to Account No. 840-841-5840.

 

 

6.         YORK REGION POLICE ASSOCIATION
            ANNUAL CONVENTION  (12.2.6)

 

That approval be given to place a small advertisement in the brochure for the 69^th Annual Convention of the Police Association to be held on August 14 to 17, 2001 at the Embassy Suites Hotel.

 

 

 

__________________________________________

 

 

7.         GIS STATUS REPORT (7.13)

 

Mr. Mark Springate, Head, Centre for GIS introduced the GIS staff  and presented an orientation of the services and data provided by the Centre and apprised the Committee of the general status of activities related to the operation of the Centre and the GIS Strategic Plan.

 

RECOMMENDATION:

 

That the report and presentation by the Head, Centre for GIS be received.

 

 

 

 

 

 

 

8.         2001 PROPERTY TAX BILL CONTENT AND FORMAT (7.3)

 

The Committee were advised that a new provincial regulation will govern the content and format of property tax bills for all municipalities in Ontario.  The regulation will reflect requirements of the final tax bill for 2001 and subsequent years.

 

It was agreed to defer this matter to the Finance & Administrative Committee on March 19, 2001.

 

 

 

9.         LIMOUSINE BY-LAW 206-98  (2.23, 2.0)

 

RECOMMENDATION:

 

That the matter of an amendment to By-law 206-98, a by-law to License and Regulate Owners and Drivers of Limousines be deferred to the next meeting of Finance & Administrative Committee on March 19, 2001.

 

 

 

10.       LIBRARY FINANCIAL ADMINISTRATIVE
            FUNCTIONS - STATUS REPORT (7.0 & 3.19)

 

RECOMMENDATION:

 

That the Library Financial Administrative Functions - Status Report dated March 5, 2001 be received;

 

And that the Chief Administrative Officer report back with further information.

 

 

 

11.       9^TH ANNUAL POLICE APPRECIATION NIGHT - DINNER (12.2.6)

 

That the invitation from the Police Appreciation Night Committee to attend the Ninth Annual Police Appreciation Night at Le Parc on Thursday, April 26, 2001 at a cost of $1,200 per table be referred to Committee of the Whole on March 20, 2001.

 

 

 

 

 

 

 

 

 

12.       APPROVAL FOR MEMBERS OF COUNCIL TO
            ATTEND THE ANNUAL CONFERENCE & MUNICIPAL
            EXPO OF FEDERATION OF CANADIAN MUNICIPALITIES
            MAY 25 TO 28, 2001 (16.23)

 

RECOMMENDATION:

 

That the matter of attendance of members of Council at the Annual Conference & Municipal Expo of the Federation of Canadian Municipalities be referred to the Committee of the Whole meeting on March 20, 2001.

 

 

 

 

ADJOURNMENT

 

The Finance and Administrative Committee meeting adjourned at the hour of 11:45 a.m.