FINANCE & ADMINISTRATIVE
COMMITTEE
2001-11-05 - Canada Room
Meeting No. 21
Attendance
|
|
J. Livey,
Chief Administrative Officer
A. Taylor,
Commissioner of Corporate Services
R. Robinson,
Town Solicitor
B. Cribbett,
Treasurer
J. Sales,
Commissioner of Community Services
M.F. Turner,
Commissioner of Development Services
P.
Wealleans, Director of Taxation
Glen Taylor,
Facilities Manager
T.
Houghting, Director, Financial Reporting
P. Loukes,
Director of Street Services
J. Lustig,
Manager, Financial Planning
D. Scott.
Manager, Markham Theatre
B. Nanninga,
Executive Assistant
S. Birrell,
Town Clerk
D. Smith,
Committee Clerk
|
The Finance
and Administrative Committee convened at the hour of 9:02 a.m. with Councillor
K. Usman in the Chair.
DISCLOSURE OF INTEREST
None declared.
1. TAX
RELIEF FOR HERITAGE CLASS PROPERTIES (7.3)
Considerable
discussion took place on the importance of the Province enacting legislation to
permit tax relief for heritage properties.
RECOMMENDATION:
* That the Town of Markham request that the
Region of York consider the establishment of a heritage class sub-class for the
2002 tax year should the Province implement enabling legislation in the fall of
2001;
And
that staff report back to Council on proposed additional eligibility criteria
once legislation is passed.
Carried.
______________________________________________________________________________
* Amended
by Council at its meeting held on November 13, 2001 to be deferred and referred
to staff for a report to the Finance & Administrative Committee.
2. GRAND
LIFE BOULEVARD CORPORATION
SALES TRAILER AGREEMENT (8.4)
RECOMMENDATION:
That
it be recommended to Council that the Town be authorized to enter into a Sales
Trailer Agreement with Grand Life Boulevard Corporation, with respect to Part
of Lot 21, Concession 4, being Draft Plan of Subdivision 19TM-20007 and that
the Mayor and Clerk be authorized to execute the agreement in a form
satisfactory to the Town Solicitor.
Carried.
3. THEATRE
RENTAL RATES AND BOOKING POLICY
FOR FISCAL 2002 (6.2)
RECOMMENDATION:
That
it be recommended to Council that the following rental rates for Markham
Theatre be approved for use during fiscal 2002:
Community Base Building Rate $ 470./8 hours
Commercial Base Rate $1,450./8
hours
Technician Staff $ 25.50/hour
Usher Staff $ 11.25/hour
House Manager $ 19.00/hour
Backstage Supervisor $ 28.50/hour
Premium charge for Commercial rental on
Fridays & Sundays $ 175.00/day
Premium charge for Commercial rental on
Saturdays $ 250.00/day
And
further that the new Markham First Policy be adopted for assessing rental
priorities for the Theatre.
Carried.
4. 194-T-01
HIRED LOADERS ON AN AS AND WHEN
REQUIRED BASIS (7.12.2)
RECOMMENDATION:
That the following recommendation be deferred for a further report to
Council on November 13, 2001 from the Commissioner of Community Services:
"That it be recommended to
Council that tender 194-T-01 Hired Loaders on an “as and when” Required Basis
be split and awarded to the following companies totalling $754,786.42 inclusive
of 7% GST ($726,570.10 inclusive of 3% GST) for the period November 1, 2001 to
March 31, 2003:
·
Dunlop Carpentry and Custom Building in their tender amount of
$44,186.58 inclusive of 7% GST ($42,534.74 inclusive of 3% GST) for 1 unit of
Item 3 and 2 units of Item 7
·
Esposito Bros. Construction Ltd. in their tender amount of $101,819.06
inclusive of 7% GST ($98,012.74 inclusive of 3% GST) for 2 units of Item 3, 1
unit of Item 4 and 1 unit of Item 7
·
Griffith Property Services Ltd. in their tender amount of $219,921.38
inclusive of 7% GST ($211,700.02 inclusive of 3% GST) for 4 units of Item 3, 2
units of Item 4 and 4 units of Item 7
·
Larkin Construction in their tender amount of $199,480.10 inclusive of
7% GST ($192,022.90 inclusive of 3% GST) for 5 units of Item 4 and 4 units of
Item 7
·
Todd Brothers Contracting Limited in their tender amount of $64,880.52
inclusive of 7% GST ($62,455.09 inclusive of 3% GST) for 2 units of Item 3
·
VTA Construction in their tender amount of $87,033.80 inclusive of 7%
GST ($83,780.20 inclusive of 3% GST) for 1 unit of Item 5, 1 unit of Item 6 and
2 units of Item 7
·
Wilson Contracting Limited in their tender amount of $37,464.98
inclusive of 7% GST ($36,064.42 inclusive of 3% GST) for 1 unit of Item 3 and 1
unit of Item 7;
And that the estimated 2001 budget charge of $91,001.00, inclusive of
3% GST will be charged to the Roads Department 2001 Operating Budget, account
#s 700 504 5407 and 700 604 5407 and that any over spending, estimated to be
$215,803.69 will be offset by operating surpluses in other Town wide accounts;
And that the 2002 costs, estimated at $363,285.05 (inclusive of 3% GST)
be provided for within the 2002 budget submission for the Roads Department;
And that the 2003 costs, estimated at $272,284.05 (inclusive of 3% GST)
be provided for within the 2003 budget submission for the Roads
Department."
5. 195-T-01 RENTAL OF GRADERS
FOR WINTER MAINTENANCE (7.12.2)
RECOMMENDATION:
That the following recommendation be deferred for a further report to
Council on November 13, 2001 from the Commissioner of Community Services:
"That it be recommended to Council that
tender 195-T-01 Rental of Graders for Winter Maintenance be split and awarded
to the following companies totalling $1,256,990.32 inclusive of 7% GST
($1,210,000.00 inclusive of 3% GST) for the period November 1, 2001 to March
31, 2001:
·
Vidome Construction
Ltd., in their tender amount of $509,029.14, inclusive of 7% GST ($490,000.00
inclusive of 3% GST) for Blocks A and E
·
VBN Paving Ltd. in their
tender amount of $228,543.70 inclusive of 7% GST, ($220,000.00 inclusive of 3%
GST) for Block B
·
Curtis Enterprizes in
their tender amount of $301,262.14 inclusive of 7% GST, ($290,000.00 inclusive
of 3% GST) for Block C
·
Pit Haulage Ltd., in
their tender amount of $218,155.34 inclusive of 7% GST ($210,000.00 inclusive
of 3% GST) for Block D;
And that the 2001
costs, estimated at $151,250.00 (inclusive of 3% GST) will be charged to the Roads Department, account no. 700
504 5301 and any
over spending, projected to be $158,454.14 will be offset by operating
surpluses in other Town wide accounts;
And that the 2002
costs, estimated at $605,000.00 (inclusive of 3% GST) be provided for within
the 2002 budget submission for the Roads Department;
And that the 2003
costs, estimated at $453,750.00 (inclusive of 3% GST), be provided for within
the 2003 budget submission for the Roads Department."
6. 198-T-01
SIDEWALK WINTER MAINTENANCE (7.12.1)
RECOMMENDATION:
That the following recommendation be deferred for a further report to
Council on November 13, 2001 from the Commissioner of Community Services:
"That it be recommended to Council that
Nu-Con Contracting be awarded tender 198-T-01 for Sidewalk Winter Maintenance
for a term from December 2, 2001 to March 31, 2003 in the tendered amount of
$1,524,085.87, inclusive of 7% GST ($1,467,110.70, inclusive of 3% GST) as
being the lowest acceptable bid received;
And that the 2001
costs, estimated at $185,000.00, (inclusive of 3% GST), will be charged to the
Roads Department 2001 Operating Budget, accounts 700-504-530, 700-501-5302,
700-502-5302 and 700-604-5302 and the resulting deficit balance of $71,966.07
be offset by operating surpluses in other Town wide accounts;
And that the 2002
costs, estimated at $733,555.70 (inclusive of 3% GST) be provided for within
the 2002 budget submission for the Roads Department;
And that the
estimated $548,555.00, (inclusive of 3% GST) be provided for within 2003 cost
the 2003 budget submissions for the months January 1 through to March 31, 2003
for the Roads Department.
…………………….
At
10:55 a.m. Committee recessed in-camera to discuss confidential matters and
reconvened at 11:50 a.m.
……………………..
RECOMMENDATION:
That
the Committee rise from the In-camera session and the Chairman report.
7. RFP 023-R-01 SECURITY SERVICES (7.12)
RECOMMENDATION:
That it
be recommended to Council that RFP-023-R-01 Security Services, be approved as
follows:
That
Wackenhut of Canada, being the lowest qualified bidder, be awarded RFP 023-R-01
for Security Services for the Anthony Roman Centre at an annual base contract
price of $152,936.73 inclusive of 7% GST ($147,219.48 inclusive of 3% GST) for
a term of three (3) years with an option to renew for an additional two (2)
years at a 5% increase for years 4 and 5;
And
that the three year contract be funded by the Capital Assets Operating Budget
in 2001/02, 2002/03, and 2003/04 from Operating Account #750 751 5312 in the
total amount of $458,810.18, inclusive of 7% GST ($441,658.41, inclusive of 3%
GST).
Carried.
8. UNIONVILLE
& DISTRICT VETERAN'S ASSOC. (12.2.6)
Mr.
Jack Baxter, Past President of the Unionville & District Veteran's
Association was in attendance to speak to the request to rent the old
Unionville Station to operate their club every Friday from 4 p.m. to 11:00 p.m.
and every Saturday from 3:00 p.m. to 9:00 p.m.
It was suggested that Mr. Baxter contact the Unionville Property Owners'
Association and the Unionville BIA.
RECOMMENDATION:
* That the request for the Unionville &
District Veteran's Association to rent the Unionville Station every Friday from
4 p.m. to 11 p.m. and every Saturday from 3 p.m. to 9 p.m. be received;
And
that Community Services Commission staff bring forward a recommendation to
Council for consideration on November 13, 2001.
______________________________________________________________________________
* Amended
by Council at its meeting held on November 13, 2001 to read as follows:
That
the request for the Unionville & District Veteran's Association to rent the
Unionville Station every Friday from 4 p.m. to 11 p.m. and every Saturday from
3 p.m. to 9 p.m. be approved for a period ending June 30, 2002;
And
that any required renovations and related costs needed to meet the liquor
license approval will be at the Unionville District Veterans Association
expense;
And
that the Subsidy Application Form requesting a 50% hourly rental rate reduction
from $24.00 per hour to $12.00 per hour, be approved;
And
that any equipment left on site by the Veterans Association will be solely
their responsibility;
And
that staff are directed to draw up the required contracts;
And
that only association members, family and friends, be permitted to attend
functions;
And
that use of this facility shall exclude all sports clubs.
……………………………………………………..
9. CORE
SERVICES REVIEW (7.0)
Don
McClean, Program Manager and Tina Murphy, Communications Coordinator of the
Core Services Review were in attendance to give an overview of work
to-date. The final report will be
tabled on December 3rd, 2001. It was
agreed that Committee of the Whole meet on December 17, 2001 to discuss the
report.
RECOMMENDATION:
That
the verbal report from the Program Manager, Core Services Review be received.
Carried.
10. TOWN
OF MARKHAM'S 2000 ANNUAL REPORT (7.2)
RECOMMENDATION:
That
the report from the Commissioner of Corporate Services dated November 5, 2001
entitled 'Town of Markham's 2000 Annual Report' be received;
And
that the Presidents of all Markham Ratepayers Associations and Community Centre
Volunteer Boards be added to the circulation list.
Carried.
11. STAFF
AWARD OF CONTRACTS FOR THE MONTHS
OF SEPTEMBER AND OCTOBER, 2001
(7.12)
RECOMMENDATION:
That
the report entitled 'Staff Award of Contracts for the months of September and
October 2001' dated November 5, 2001 be received for information only.
Carried.
12. BUDGET
SUB-COMMITTEE - MINUTES OF MEETING
OCTOBER 9, 2001 (7.4 &
7.5)
RECOMMENDATION:
That
the minutes of the meeting of the Budget Sub-Committee held on October 9, 2001
be received.
Carried.
13. DEVELOPMENT
CHARGE BY-LAW
INDEXING FOR 2002 (7.11)
RECOMMENDATION:
That
the report entitled 'Development Charges Indexing for 2002' be received for
information.
Carried.
14. MARKHAM
FAMILY YMCA CAPITAL CAMPAIGN
COMMUNICATION &
CULTIVATION COMMITTEE (12.2.6 & 6.4)
A
communication was received from Mr. Tom Horlor thanking Council for supporting
the Peace Medallion event scheduled for November 20, 2001 at 7:00 p.m. at the Town Centre and requesting further
consideration regarding potential site and funding for a Markham Family YMCA. The Chief Administrative Officer advised
that the matter would be included in the Recreation Master Plan being updated
at the present time.
RECOMMENDATION:
That the Commissioner of Development Services and Commissioner of
Community Services prepare a preliminary report with respect to potential
site/s and funding for a Markham Family YMCA to update Council by the end of
November, 2001.
Carried.
15. YORK
REGION ONTARIO SENIOR GAMES ORGANIZING
COMMITTEE (12.2.6)
RECOMMENDATION:
That
the request for financial support and the commitment of one staff person to actively
represent Markham on the York Region Ontario Senior Games Organizing Committee
be referred to the Commissioner of Community Services for report.
Carried.
16. YORK
REGION CRITICAL INCIDENT STRESS
MANAGEMENT CONFERENCE (12.2.6)
RECOMMENDATION:
That
the request for financial contribution towards the York Region Critical
Incident Stress Management Conference 'The High Cost of Caring: Responding to
workplace Trauma', to be held at the Concord Hollywood Princess Banquet Hall
April 18, 2002, be received and referred to Health and Safety, Human Resources
for report and recommendation.
Carried.
17. UNIONVILLE
HOME SOCIETY FOUNDATION (12.2.6)
RECOMMENDATION:
That
the request for financial support toward construction of the new Alzheimer and
Geriatric Care Centre for the Unionville Home Society Foundation be received.
Carried.
18. CANADIAN
FIRE FIGHTER - EVEREST EXPEDITION 2003 (12.2.6)
RECOMMENDATION:
That
the invitation from the Canadian Fire Fighter, Everest Expedition 2003 to
support Glenn Edwards, Markham Firefighter at a fundraising event for the
Children's Wish Foundation to be held at the Embassy Suites Hotel, Friday
November 30, 2001 be received and referred to Commissioner of Corporate
Services for a financial report;
And
that Members of Council attend the event at the Embassy Suites Hotel on
November 30, 2001.
Carried.
19. ILLEGAL DEMOLITION OF HERITAGE
HOUSE (16.11)
The
Commissioner of Development Services reported that the heritage house at 9462
Highway 48 (north of the Markham Museum) was destroyed by bulldozer on
Saturday, November 3, 2001. All
necessary steps are being taken to charge the owners with demolition without
approval or permits.
RECOMMENDATION:
That
the report from the Commissioner of Development Services regarding the illegal
demolition of the Wideman House at 9462 Highway 48 be received.
Carried.
20. AMBROSE NOBLE HOUSE - HERITAGE
HOUSE (16.11)
RECOMMENDATION:
That
the communication from Mr. Herbert A. Taylor regarding the Ambrose Noble House
be received and referred to the Commissioner of Development Services to
respond.
Carried.
21. SLF JOINT VENTURE - REFUND TO
TOWN (5.18 & 5.10)
RECOMMENDATION:
That
the Town Clerk write a letter to thank SLF Joint Venture for the refund of
$1,181,261.38 paid by the Town of Markham with respect to installation of
sidewalks on Markham Road and Ninth Line at Highway 407.
Carried.
22. INFORMATION MARKHAM (12.2.6)
It was
agreed that Leslie Walker, former Director of Information Markham be invited to
the next Council meeting to receive a small token of thanks.
ADJOURNMENT
The Finance
& Administrative Committee meeting adjourned at the hour of 12:05 p.m.