COMMUNITY
SERVICES AND ENVIRONMENT COMMITTEE
2003-05-12 – 1:00 p.m.
Canada Room
Meeting No.
6
Attendance
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J. Livey, Chief Administrative Officer
C. Conrad, Town Solicitor
J. Sales, Commissioner of Community &
Fire Services
D. McClean, Fire Chief
P. Loukes, Director, Operations & Asset
Management
B. Roth, Director, Recreation Services
S. Taylor, Director, Strategic Services
J. Ryerson, Director, Varley Art Gallery
G. Phillips, Manager, Markham Museum
P. Ingham, General Manager of Operations
M. Ingwersen, Manager, Parks Construction
and Maintenance
S. Bertoia, General Manager, Construction
and Utilities
G. Taylor, Manager, Community Centre
Operations
V. McGrath, Manager, Environmental
Leadership
D. Merriman, Facility Coordinator, Mount
Joy
Community Centre
J. Kee, Committee Clerk
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The Community Services and Environment Committee convened at
the hour of 1:05 p.m. with Councillor J. Heath in the Chair.
DISCLOSURE
OF INTEREST
None declared.
REQUESTS
FOR IDENTIFICATION OF DEPUTATIONS
REGARDING
MATTERS NOT ON THIS AGENDA
Mr. Rod Muir, Executive Director,
Waste Diversion Canada, requested permission to address Committee regarding
foodscrap collection, and Committee directed that Mr. Muir be heard at the end
of the meeting, following consideration of all agenda items.
1. DOG LEASH-FREE AREAS (6.3
& 2.8)
The Director,
Operations & Asset Management, presented background information on the dog
leash-free matter, and the Manager, Parks Construction and Maintenance,
presented comments and recommendations from the meeting of the Dog Leash-Free
Committee held on April 30, 2003.
Reference was made to the Toronto and Region Conservation Authority's
letter of April 28, 2003 requesting the Town to discontinue the pilot dog
leash-free area in Milne Park. It was
requested that copies of this letter be forwarded to all Members of Council for
their information.
In response to Committee's query
regarding the on-site signage indicating the hours that Milne Park is open,
staff advised that the signage has been adjusted to read as follows:
October
to May - Milne Park - Open twenty-four hours a day, seven days a week, and
May
to October - Milne Park - Open from 7:30 a.m. to Dusk
Mr. Tupper Wheatley, resident, was in
attendance and spoke in support of the recommendations of the Dog Leash-Free
Committee and the recommended closing of the leash-free site at Milne Park.
Moved by Councillor G. McKelvey
Seconded by Councillor A. Chiu
That the background information
presented by the Director, Operations & Asset Management on the dog
leash-free matter be received;
And that the verbal report of the
Manager, Parks Construction and Maintenance, regarding comments and
recommendations from the April 30, 2003 meeting of the Dog Leash-Free
Committee, be received;
And that the Town proceed with the
opening of a dog leash-free site at the northwest corner of Miller Avenue and
Rodick Road on Ontario Realty Corporation (ORC) property immediately;
And that staff be authorized to
take the appropriate action immediately to renew the current lease between the
Town and the ORC, including a permission for a leash-free dog park at the
Miller/Rodick site, and any additional costs to be absorbed in the Roads
Department Operating account #700-998-5502;
And that the cost for fencing of
the Miller/Rodick site in the amount of $10,000 be funded from the Parks
Department 2002 Capital Sportsfield Maintenance and Reconstruction account
#59-5350-4800-005;
And that the pilot leash-free area
at Milne Park be closed when the Rodick/Miller site is operational;
And that staff report back on the
potential of another site within Milne Park; or the ORC site at Highway 48,
north of 14th Avenue; or another suitable site in Markham;
And that the letter dated April
28, 2003 from the Toronto and Region Conservation Authority requesting the Town
to discontinue the pilot dog leash-free area in Milne Park be received;
And that the email correspondence
from Ms. Sheila Wilson, 9 Erlane Avenue concerning the dog leash-free issue at
Milne Park, be received;
And that the deputation of Mr.
Tupper Wheatley in support of the recommendations of the Dog Leash-Free
Committee, be received.
CARRIED
2. ART
GALLERY HOURS OF OPERATION (6.12)
Moved by Councillor A. Chiu
Seconded by Councillor E. Shapero
That the report dated May 12, 2003,
entitled "Art Gallery Hours of Operation" be received;
And that Council approve the
realignment of hours as follows:
January
1 to March 31 - (Winter Hours)
Monday
- Closed
Tuesday
to Saturday - 10:00 a.m. to 4:00 p.m.
Sunday
- 12:00 p.m. to 4:00 p.m.
April
1 to June 30 - (Spring Hours)
Monday
- Closed
Tuesday
to Saturday - 10:00 a.m. to 5:00 p.m.
Sunday
- 12:00 p.m. to 5:00 p.m.
July
1 to August 31 (Summer Hours)
Monday
- 10:00 a.m. to 5:00 p.m.
Tuesday
to Saturday - 10:00 a.m. to 5:00 p.m.
Sunday
- 12:00 p.m. to 5:00 p.m.
September
1 to October 31 - (Fall Hours)
Monday
- Closed
Tuesday
to Saturday - 10:00 a.m. to 5:00 p.m.
Sunday
- 12:00 p.m. to 5:00 p.m.
November
1 to December 31 - (Winter Hours)
Monday
- Closed
Tuesday
to Saturday - 10:00 a.m. to 4:00 p.m.
Sunday
- 12:00 p.m. to 4:00 p.m.
CARRIED
3. MARKHAM
MUSEUM - WARD BUILDING EVALUATION (6.7)
Moved by Councillor G. McKelvey
Seconded by Councillor A. Chiu
That the report dated May 12, 2003
entitled "Markham Museum Ward Building Evaluation" be received;
And that the Ward Building
(Transportation Exhibit) on the Museum site receive a comprehensive facility
evaluation;
And that the total cost to conduct
the evaluation of the Ward Building be to an upset limit of $50,000;
And that the cost of the evaluation
of the Ward Building be funded from capital project 056-5350-4702-005 Roofing
Maintenance in the amount of $50,000;
And that the balance remaining of
$150,600, from the two accounts 5350-0402-005, Roofing Maintenance and
073-6150-5004-005, Museum Ward Building Roof be held pending the outcome of the
consultant's report;
And further that staff report back on
the recommendations of the consultant.
CARRIED
4. MARKHAM
MUSEUM MASTER PLAN (6.7)
Mr. George Phillips, Manager, Markham Museum, was in
attendance and gave a brief overview of the purpose of the Markham Museum
Master Plan. Members were advised that
copies of a master planning study carried out for the Fraser-Fort George
Regional Museum (British Columbia) were available for their perusal.
Moved by Councillor G. McKelvey
Seconded by Councillor A. Chiu
That the report dated May 12, 2003,
entitled "Markham Museum Master Plan" be received;
And that a combination of existing
operating and capital funds augmented by a Federal Department of Canadian
Heritage Grant be used to fund the Museum Master Plan;
And that a Museum Master Plan - Phase
1 be approved and undertaken and completed in 2003;
And that the total cost including
disbursements for the Master Plan will be an upset limit of $150,000;
And that the funding for the Master
Plan in the amount of $150,000 be funded as follows:
Concept Master Plan project 2003 Capital Budget $27,469
Unexpended in Museum Capital Budget 40,028
Federal Department of Canadian Heritage Grant 50,000
Museum Operating contract Curatorial Consultant 21,000
Museum Operating Advertising and Marketing account 5,000
Museum Endowment Reserve 6,503
Total $150,000
And that should the
Federal Department of Canadian Heritage grant application be unsuccessful, an
option is to take the $50,000 from the Museum Endowment Reserve;
And that staff report
back if unsuccessful in obtaining the Federal Department of Canadian Heritage
grant;
And further that notice
to the public be provided in accordance with By-law 2002-275, a by-law to
prescribe the form and manner and times for the provision of reasonable notice.
CARRIED
5. REVISED
2003-2004 ICE ALLOCATION POLICY (6.1 & 12.1)
Committee discussed matters, including: additional public
skating in the Milliken area; ice allocation being based on registration,
demand and residency, the need to make opportunities available for hockey to be
played by both genders, and the expected opening date of ice pads at Angus
Glen.
Moved by Councillor E. Shapero
Seconded by Councillor A. Chiu
That the report dated May 12, 2003
entitled "Revised 2003-2004 Ice Allocation Policy" be received;
And that Council approve the proposed
Ice Allocation schedule (Appendix A), attached to staff report dated May 12,
2003, entitled "Revised 2003-2004 Ice Allocation Policy") for the
2003-2004 ice season;
And that Council approve the revised
Ice Allocation Policy (Appendix B), attached to staff report, and the Public
Skate Policy (Appendix C), attached to staff report;
And further that Council receive the
Special Events List (Appendix D), attached to staff report for the 2003-2004
ice season.
CARRIED
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Other
matters considered by Community Services & Environment Committee on
May
12, 2003
6. GIRLS
INCORPORATED OF YORK REGION (12.2.6)
Ms. Suzanne Volpe, Program
Coordinator, Girls Incorporated of York Region, formerly "Big Sisters of
York", addressed Committee regarding the programs and services that the
organization offers in the community, including two new programs, Operation
Smart, and Discovery Leadership.
Members were advised that Girls Incorporated is a non-profit
organization dedicated to the healthy development of girls and young women, and
has been operating in York Region and Bradford since 1979.
Moved by Councillor A. Chiu
Seconded by Regional Councillor T. Wong
That the deputation of Ms. Suzanne
Volpe, Program Coordinator, Girls Incorporated of York Region, (formerly Big
Sisters of York), with respect to the organization's change of name, programs
and services, be received.
CARRIED
7. MINUTES – MARKHAM MUSEUM BOARD
APRIL 2, 2003 (6.7)
Moved by Councillor A. Chiu
Seconded by Councillor E. Shapero
That the minutes of the Markham Museum Board meeting held on
April 2, 2003, be received.
CARRIED
8. MINUTES – MARKHAM THEATRE BOARD
MARCH 24 & APRIL 29, 2003 (6.2)
Moved by Councillor A. Chiu
Seconded by Councillor E. Shapero
That the minutes of the Markham
Theatre Board meetings held on March 24 & April 29, 2003, be received.
CARRIED
9. MINUTES – CANADA DAY COMMITTEE
APRIL 7 & APRIL 28, 2003 (16.34)
Moved by Councillor A. Chiu
Seconded by Councillor E. Shapero
That the minutes of the Canada Day Committee meetings held
on April 7 and April 28, 2003, be received.
CARRIED
10. MINUTES – MAYOR'S YOUTH TASK FORCE
APRIL 15 & APRIL 22, 2003 (16.21)
Moved by Councillor A. Chiu
Seconded by Councillor E. Shapero
That the minutes of the Mayor's Youth Task Force meetings
held on April 15 and April 22, 2003, be received.
CARRIED
11. MINUTES – ADVISORY COMMITTEE ON ACCESSIBILITY
MARCH 26, 2003 (16.9)
Moved by Councillor A. Chiu
Seconded by Councillor E. Shapero
That the minutes of the meeting of
the Advisory Committee on Accessibility held on March 26, 2003 be received.
CARRIED
12. MINUTES – MARKHAM CONSERVATION COMMITTEE
MARCH 27, 2003 (16.28)
Moved by Councillor A. Chiu
Seconded by Councillor E. Shapero
That the minutes of the Markham
Conservation Committee meeting held on March 27, 2003, be received.
CARRIED
13. MINUTES – MARKHAM RACE RELATIONS COMMITTEE
MARCH 3 & APRIL 7, 2003 (16.10)
Moved by Councillor A. Chiu
Seconded by Councillor E. Shapero
That the minutes of the Markham Race
Relations Committee meetings held on March 3 and April 7, 2003, be received.
CARRIED
14. FIRST
WATER QUALITY QUARTERLY
REPORT FOR 2003 (5.3)
Moved by Councillor A. Chiu
Seconded by Councillor E. Shapero
That the report entitled "First
Water Quality Quarterly Report for 2003" be received.
CARRIED
15. UPDATE
- WASTE MANAGEMENT GOVERNANCE
REVIEW PROCESS (5.1)
Moved by Councillor A. Chiu
Seconded by Councillor E. Shapero
That the report entitled "Update
- Waste Management Governance Review Process" " be received for
information.
CARRIED
16. 2002
MARKHAM FIRE & EMERGENCY SERVICES
ANNUAL REPORT (7.15)
Fire Chief Don McClean was in attendance and briefly
reviewed the report and responded to questions from Committee.
Moved by Councillor A. Chiu
Seconded by Councillor E. Shapero
That the 2002 Annual Report from the
Markham Fire & Emergency Services (MFES) Department be received.
CARRIED
17. 2003
MARKHAM MUSEUM USER FEES (6.7)
**Note:
Committee directed that the following item be considered for adoption at
the May 13, 2003 Council Meeting:
Moved by Councillor A. Chiu
Seconded by Councillor G. McKelvey
That the report entitled "2003
Museum User Fees" be received;
And that the proposed fee increases
listed below for Markham Museum facilities be approved:
Facility Rentals Current New Increase
Church $300 $400 33%
Church Hall $250 $350 40%
Grounds $250 $350 40%
Photo Sessions $ 50 $ 60 20%
And that summer
admission fees not change;
And that winter
admission fees be eliminated and replaced with donations;
And that the
increase for rentals and admissions be effective May 24, 2003;
And that By-law
2002-276, a by-law to impose fees or charges for services or activities provided
or done by the Town of Markham, be amended to reflect the new rates;
And further that
notice to the public be provided in accordance with By-law 2002-275, a by-law
to prescribe the form and manner and times for the provision of reasonable
notice.
CARRIED
18. TOWN
OF MARKHAM 2003 CLEAN AIR INITIATIVES (5.7)
**Note: This
item was considered for adoption at the May 13, 2003 Council Meeting:
Victoria McGrath, Manager, Environmental Leadership,
distributed copies of the proposed logo to be part of all Clean Air initiatives
within the Town.
Moved by Councillor E. Shapero
Seconded by Regional Councillor T. Wong
That Council endorse Markham's 2002
Progress Report on Clean Air Commitments as outlined in Appendix A of the
report dated May 12, 2003 entitled "Town of Markham 2003 Clean Air
Initiatives;
And that the Town of Markham become a
signatory on the 2003 Inter-Governmental Declaration on Clean Air to be signed
during Smog Summit IV to be held on June 20, 2003, in Toronto;
And that Council appoint Councillor
E. Shapero to attend Smog Summit IV being held in Toronto on June 20, 2003,
to sign the Inter-Governmental Declaration on Clean Air on behalf of the Town
of Markham;
And that the Mayor and other Members
of Council be encouraged to attend Smog Summit IV;
And that Council endorse the
following Clean Air Initiatives proposed for 2003:
Host
a community forum as outlined in Appendix B of the staff report on
June
14, 2003, to promote awareness of the Town's Clean Air Initiatives and
Smog
Summit IV;
Approve
the Smog Alert Response Plan for the Town of Markham, as outlined in
Appendix
C;
Launch
the Hybrid Vehicle Pilot Project on Clean Air Day, June 4, 2003, as outlined
in
Appendix D, at the Civic Centre;
And that staff report back on the
complete list of Clean Air initiatives at the June 9, 2003 meeting of Community
Services & Environment Committee;
And that the logo presented for
the Clean Air Working Group to be used on all signage, letterhead, initiatives,
promotional materials and communications, be approved;
And that appreciation be expressed
to Community Services & Fire Commission staff for their work on this
report.
CARRIED
19. REGION
OF YORK - WEST NILE VIRUS CONTROL
ACTIVITIES - ROLES AND
RESPONSIBILITIES (5.7 & 13.4)
Moved by Councillor
A. Chiu
Seconded by Regional
Councillor B. O'Donnell
That the letter dated April 17, 2003
from the Region of York regarding the specific roles and responsibilities of
the Region of York and the nine area municipalities when dealing with West Nile
Virus issues, be received.
CARRIED
20. MUNICIPALITY
OF CLARINGTON - ITER PROJECT
TO DEVELOP FUSION ENERGY (5.7
& 13.5.1)
Moved by Councillor A. Chiu
Seconded by Regional Councillor B. O'Donnell
That the resolution from the
Municipality of Clarington requesting Federal Government and Province of
Ontario to pursue and take all necessary steps to attract "ITER", a
research and development project, to Canada, be received.
CARRIED
21. MR.
ROD MUIR, WASTE DIVERSION CANADA
FOODSCRAP COLLECTION (5.1)
Mr. Rod Muir, Executive Director,
Waste Diversion Canada, was in attendance and addressed Committee regarding the
importance of foodscrap collection as a natural extension and expansion of
existing waste management programs.
Moved by Councillor A. Chiu
Seconded by Regional Councillor T. Wong
That the presentation of Mr. Rod Muir, Executive Director,
Waste Diversion Canada, with respect to foodscrap collection, be received.
CARRIED
ADJOURNMENT
The Community Services and
Environment Committee meeting adjourned at the hour of
2:40 p.m.