FINANCE & ADMINISTRATIVE
COMMITTEE
2001-08-27 - Canada Room
Meeting No. 16
Attendance
|
|
J. Livey,
Chief Administrative Officer
A. Taylor,
Commissioner of Corporate Services
R. Robinson,
Town Solicitor
A. Wolfe,
Commissioner of Community Services
M. F.
Turner, Commissioner of Development Services
B. Cribbett,
Treasurer
P.
Wealleans, Director of Taxation
L. Mara,
Director, Corporate Communications & Culture
F. Poon,
Manager, System & Technology Support, ITS
J. Lustig,
Manager, Financial Planning
A.
Mukherjee, Senior Transportation Engineer
M. Visser,
Senior Financial Analyst
J. Klaus,
General Manager of Waterworks
S. Birrell,
Town Clerk
D. Smith,
Committee Clerk
|
The Finance
& Administrative Committee convened at the hour of 9:02 a.m. with
Councillor S. Daurio in the Chair.
DISCLOSURE OF INTEREST
None
declared.
1. 2001
2ND QUARTER YEAR TO DATE INVESTMENT
PERFORMANCE REVIEW (7.0)
RECOMMENDATION:
That
it be recommended to Council that pursuant to Regulation 248/01 Section 8, the Municipal Act, the report dated August 27,
2001 entitled '2001 Second Quarter Year to Date Investment Performance Review'
be received.
Carried.
2. CHANGE
TO CORPORATE USE OF INFORMATION
TECHNOLOGY POLICY (7.13)
RECOMMENDATION:
That
it be recommended to Council that the revised Corporate Use of Information
Technology Policy attached as Schedule 'A' be adopted.
Carried.
3. CORE
SERVICES REVIEW (7.0)
RECOMMENDATION:
That
it be recommended to Council that the Core Services Review described in the
report dated August 27, 2001 be approved for implementation beginning in
September 2001 and that fees paid to Turnkey Management Consulting not exceed
$100,000 plus expenses;
And
that the Core Services Review Steering Committee report to Council through the
Finance & Administrative Committee on a bi-monthly basis.
Carried.
4. APPROVAL
FOR COUNCILLOR ERIN SHAPERO
AND REGIONAL COUNCILLOR WONG
TO ATTEND THE FEDERATION OF
CANADIAN
MUNICIPALITIES CONFERENCES
(16.23)
RECOMMENDATION:
That
it be recommended to Council that approval be given for Councillor Erin Shapero
and Regional Councillor Tony Wong
to attend the Federation of Canadian Municipalities (FCM) meetings associated with their appointments to various
Standing Committees, with 2001 expenses of approximately $4,990
(Councillor Shapero) and $2,820 (Regional Councillor Wong) to be paid from
account 110 110 5200 (Councillor Conferences);
And
that pre-approval be given for $4,006 (Councillor Shapero) and $3,111 (Regional Councillor Wong) of expenses related to the
2002 FCM meetings to be paid from account 110 110 5200 (Councillor
Conferences);
And that the Councillors provide regular updates to all members of
Council.
Carried.
5. FLAT
RATE WATER CHARGES - 2001 (5.3)
RECOMMENDATION:
That
it be recommended to Council that the Town of Markham authorize a flat rate
water charge equivalent to two
times the average monthly residential water billing for any property that the
Town of Markham (or its contractor) cannot gain access for the purposes of
installing a water meter;
And
that the above noted charges be incorporated into a by-law, in the form or
substantially in the form, of the draft by-law, and enacted by Council, that
sets out the 2001 water and wastewater charges as adopted by Council at its
meeting on April 2, 2001;
And that the Commissioner of Community Services and Commissioner of
Development Services be requested to report on methods to improve the process.
Carried.
6. PROPOSAL
TO PROVIDE A SECOND SCHOOL
CROSSING GUARD FOR THE
INTERSECTION
OF RODICK AND CALVERT ROADS
(3.16)
RECOMMENDATION:
That
it be recommended to Council that the Human Resources Department be authorized
to provide a second school crossing guard for the intersection of Rodick Road
and Calvert Road until traffic lights are installed;
And
that, should the intersection warrant traffic signals, once installed, crossing
guard service be discontinued.
Carried.
7. 4TH
ANNUAL MARKHAM PRAYER BREAKFAST (12.2.6)
RECOMMENDATION:
That
it be recommended to Council that approval be given to purchase two (2) tables
for ten (10) persons each at a cost of $400.00 ($200 per table) for the 4th
Annual Markham Prayer Breakfast to be held at the Le Parc Banquet Hall, 8432
Leslie Street from 7:30 a.m. to 9:00 a.m. on Wednesday, November 28, 2001, such
cost to be charged to Account No. 840-841-5840.
Carried.
8. SUPPORT
OF YORK REGION EPILEPSY
FOUNDATION - GLAD DAYS 2001
(12.2.6)
RECOMMENDATION:
That
the request for the Town to match the $309.00 raised by staff to help offset
the extra expenses incurred by the 2001 Glad Days Campaign be approved and charged to Account No. 220 220 7802.
Carried.
………………………………………..
At
11:30 a.m. Committee recessed in-camera to discuss legal and property matters
and reconvened at 12:10 p.m..
………………………………………..
RECOMMENDATION:
That
the Committee rise from the In-camera session and the Chairman report.
9. MARKHAM
RESOURCE CONFERENCE GROUP (R'2000)
DRAFT AUDITED FINANCIAL
STATEMENTS
FOR THE YEAR ENDED DECEMBER
31, 2000 (16.37)
RECOMMENDATION:
That
the Markham Resource Conference Group (R'2000) draft Audited Financial
Statements for the year ended December 31, 2000 be received.
Carried.
10. OMB HEARING - THE LANDMORTGAGE CORPORATION
AND MCLENAGHAN - 1 SIXTEENTH
LANE AND 9230
WARDEN AVENUE - NEAR THE
SOUTH-WEST CORNER OF
WARDEN AND SIXTEENTH
AVENUE. APPLICATIONS FOR A
DRAFT PLAN OF SUBDIVISION AND
REZONING (10.5 & 10.7)
The
Commissioner of Development Services advised that the developer has been
directed by the OMB to discuss proposed changes to the previously approved
subdivision plan. Staff are concerned
about the type of fencing adjacent to Warden Avenue, protection of trees on the
property and dwelling unit facades facing Warden Avenue. It is recommended that the proposed plan
only be endorsed if the developer agrees to enter into site plan control
agreements for those lots adjacent to Warden Avenue.
RECOMMENDATION:
* That the approach proposed by Planning
Department staff in dealing with the pending Landmortgage Corporation Ontario
Municipal Board hearing be endorsed;
And that staff
continue to negotiate with the developer to achieve:
No noise barriers being erected along
the Warden Avenue frontage;Maximum tree preservation;Site plan control on lots 8 and 9; and Payment for an over dedication of
parkland of approximately $80,000.00.
Carried.
______________________________________________________________________________
* Amended by Council at its meeting held
on August 28, 2001 to read as follows:
That staff be
directed to continue to negotiate with the developer to achieve:
- one
lot facing Warden Avenue;
- no
noise barriers being erected along the Warden Avenue frontage;
- maximum
tree preservation;
- payment
for an over dedication of parkland.
And that the
Town Solicitor be instructed to appear at the Ontario Municipal Board Hearing
to represent the Town's position.
CARRIED
AS AMENDED
……………………………………………….
11. REVIEW
OF 2ND QUARTER FINANCIAL RESULTS (7.0)
A
verbal report to inform Committee about the year to date as of June 30, 2001
and the 2001 year end forecast was presented by the Manager of Financial
Planning.
RECOMMENDATION:
That
the presentation entitled '2001 Year to Date June Results of Operation and 2001
Year End Forecast' be received for information.
Carried.
12. GRAND
LIFE BOULEVARD CORPORATION
SALES TRAILER AGREEMENT
MAJOR MACKENZIE AND WOODBINE
AVENUE (8.4)
RECOMMENDATION:
That the matter of the Sales Trailer Agreement with Grand Life Boulevard
Corporation, with respect to Part of Lot 21, Concession 4, being Draft Plan of
Subdivision 19TM-20007 be deferred and referred to the Town Solicitor for a
further report, specifically with respect to location.
Carried.
13. COMMUNICATIONS
COMMITTEE MINUTES -
JULY 3, 2001 (16.23 &
12.2)
RECOMMENDATION:
That
the Minutes of the Communications Committee meeting held on July 3, 2001 be
received.
Carried.
14. STAFF
AWARD OF CONTRACTS
FOR THE MONTH OF JULY 2001
(7.12)
RECOMMENDATION:
That
the report entitled 'Staff Awards of Contracts for the month of July 2001'
dated August 27, 2001 be received for information only;
And
that the Commissioner of Community Services report back on the Food and
Beverage Concession Services in Town parks.
Carried.
15. COUNCILLOR
PRESENCE ON THE
MARKHAM PAGE (12.2.2)
RECOMMENDATION:
That the matter of councillor presence on the Markham page be referred
back to staff and the Communications Committee for further discussion and
recommendations on how to improve the communications with the residents of
Markham.
Carried.
16. UNIONVILLE VETERANS ASSOCIATION
CLUB ACTIVITIES (8.7)
RECOMMENDATION:
That
the memorandum from Mayor Cousens advising that to maintain their club
activities, the Unionville Veterans Association require space within the
community to rent be referred to Councillor J. Virgilio to investigate and
report back to Committee.
Carried.
17. PARKINSON'S DISEASE SUPPORT GROUP
(12.2.6)
It
was reported that the Parkinson's Disease Support Group are in need of
accommodation to meet from 2 p.m. to 4 p.m. on Tuesday afternoons once a month
in the east end of Markham. The matter
was referred to the Commissioner of Community Services for assistance.
18. FINANCIAL IMPACT ON WATER RESERVES (5.3)
The Commissioner
of Community Services was requested to prepare a comprehensive report on the
status of water supplies to Markham. A
report on the effects of the Watering Ban was also requested.
19. WALKWAY BETWEEN MARKHAM DISTRICT
HIGH SCHOOL AND CAPTAIN ROLPH
BOULEVARD (5.20)
It was
reported that Markham District High School will be requesting the Town to pay
half the cost for a camera to be installed on the walkway between the School
and Captain Rolph Boulevard. It was
agreed to defer this item until such time as a written request is received.
20. YORK REGION DISTRICT SCHOOL BOARD
(13.6.1)
The
Chief Administrative Officer agreed to arrange a meeting with representatives
of the York Region District School Board to discuss a number of outstanding
issues.
ADJOURNMENT
The Finance
& Administrative Committee meeting adjourned at the hour of 12.15 p.m.