General Committee Meeting
Post-Meeting Agenda

Meeting Number: 3

Tuesday, March 19, 2024 at 9:30 A.m. - 1:00 P.m.

Live streamed

Please bring this General Committee Agenda to the Council meeting on March 20, 2024.

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1.

CALL TO ORDER

INDIGENOUS LAND ACKNOWLEDGEMENT

We begin today by acknowledging the traditional territories of Indigenous peoples and their commitment to stewardship of the land. We acknowledge the communities in circle. The North, West, South and Eastern directions, and Haudenosaunee, Huron- Wendat, Anishnabeg, Seneca, Chippewa, and the Mississaugas of the Credit peoples. We share the responsibility with the caretakers of this land to ensure the dish is never empty and to restore relationships that are based on peace, friendship, and trust. We are committed to reconciliation, partnership and enhanced understanding.

2.

DISCLOSURE OF PECUNIARY INTEREST

3.

APPROVAL OF PREVIOUS MINUTES

3.1

MINUTES OF THE FEBRUARY 27, 2024 GENERAL COMMITTEE (16.0)

• 1. That the minutes of the February 27, 2024 General Committee meeting be confirmed.

4.

DEPUTATIONS

5.

COMMUNICATIONS

6.

PETITIONS

7.

CONSENT REPORTS - FINANCE & ADMINISTRATIVE MATTERS

7.1

MINUTES OF THE DECEMBER 4, 2023 RACE RELATIONS COMMITTEE MEETING (16.0)

• 1. That the minutes of the December 4, 2023 Race Relations Committee meeting be received for information purposes. 

7.2

294-T-23 BLOCK TREE PRUNING PROGRAM (YEAR 5 OF 8) (2.21)

• 1. That the report entitled “294-T-23 Block Tree Pruning Program (Year 5 of 8)” be received; and,

  2. That the contracts for Tender 294-T-23 Block Tree Pruning Program (Year 5 of 8) be awarded to the lowest priced bidders as follows:
     1. Tree Doctors Inc. (three grid areas) in the amount of $46,300.80, inclusive of HST; and
     2. Davey Tree Expert Co. of Canada, Limited (two grid areas) in the amount of $343,412.04, inclusive of HST; for a total amount of $389,712.84 ($46,300.80 + $343,412.04), inclusive of HST; and,

  3. That the estimated costs of $389,712.84 be funded from account 700-101-5399-23463 (Block Pruning Initiative – Year 5 of 8) with budget available of $229,000.00; and,

  4. That the budget shortfall in the amount of $160,712.84 ($229,000.00 - $389,712.84) be funded from the Life Cycle Replacement and Capital Reserve Fund; and further,

  5. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

7.3

2023 SUMMARY OF REMUNERATION AND EXPENSES FOR COUNCILLORS AND APPOINTEES TO BOARDS (7.0)

• 1. That the report entitled “2023 Summary of Remuneration and Expenses for Councillors and Appointees to Boards” be received; and further,
  2. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

7.4

2023 YEAR-END RESULTS OF OPERATIONS (7.0)

• 1. That the report titled “2023 Year-End Results of Operations” be received; and, 
  2. That the City’s 2023 operations net favourable variance of $4.86M be transferred to the Life Cycle Capital Replacement and Capital Reserve Fund, as per the approved Financial Planning and Budgeting Policy; and further,
  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

8.

CONSENT REPORTS - COMMUNITY SERVICES MATTERS

8.1

ANNUAL WATER QUALITY REPORT (JANUARY – DECEMBER 2023) (5.3)

• 1. That the report titled “Annual Water Quality Report (January-December 2023)” as required by Schedule 22 of Ontario Regulation 170/03, under the Safe Drinking Water Act, 2002, enclosed herein be received; and,
  2. That the Annual 2023 Regulatory Water Quality Report (Attachment “A”), containing information for the Ministry of the Environment, Conservation and Parks (MECP) on water supply and quality as required by Section 11 of Ontario Regulation 170/03, under the Safe Drinking Water Act, 2002, be received; and,
  3. That Council acknowledge that staff posted the Annual 2023 Detailed Regulatory Water Quality Report on the City’s website and that it has been made available electronically and in hard copy version by February 28, 2024 as per regulations; and further,
  4. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

9.

REGULAR REPORTS - COMMUNITY SERVICES MATTERS

9.1

CITY OF MARKHAM COMMENTS ON THE PROPOSED GET IT DONE ACT, 2024 (BILL 162) (10.0)

• 1. That the report entitled "City of Markham Comments on the Proposed Get It Done Act, 2024 (Bill 162)" dated March 19, 2024, be received; and,
  2. That this report be forwarded to the Minister of Municipal Affairs and Housing as the City of Markham’s comments on Bill 162; and note specifically, 
     • That the City of Markham supports Modification 22 the proposed removal of the Future Urban Area Overlay; and,
     • That the City of Markham requests the Province to amend Bill 162 to address other comments raised in the letter from the City dated December 5, 2023; and, 
  3. That this report be forwarded to York Region as the City of Markham’s comments on Bill 162; and further, 
  4. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

10.

MOTIONS

11.

NOTICES OF MOTION

12.

NEW/OTHER BUSINESS

13.

ANNOUNCEMENTS

14.

CONFIDENTIAL ITEMS

• That, in accordance with Section 239 (2) of the Municipal Act, Council resolve into a private session to discuss the following confidential matters:

14.1

DEVELOPMENT AND POLICY MATTERS

14.1.1

REQUEST FOR ADVICE, BILL 150, BILL 162 AND PROVINCIAL MODIFICATION 14 - REGARDING 10506 AND 10508 WARDEN AVENUE

(LITIGATION OR POTENTIAL LITIGATION, INCLUDING MATTERS BEFORE ADMINISTRATIVE TRIBUNALS, AFFECTING THE MUNICIPALITY OR LOCAL BOARD.) [MUNICIPAL ACT, 2001, Section 239 (2)(e)]

(ADVICE THAT IS SUBJECT TO SOLICITOR-CLIENT PRIVILEGE, INCLUDING COMMUNICATIONS NECESSARY FOR THAT PURPOSE.) [MUNICIPAL ACT, 2001, Section 239 (2)(f)]

15.

ADJOURNMENT

• That General Committee adjourn at 10:25 AM.