Development Services Committee Meeting
Revised Agenda
Revised items are identified by an asterisk (*)

Meeting Number: 19

Monday, May 30, 2022 at 9:00 A.m. - 1:00 P.m.

Live streamed

Please bring this  Development Services Committee Agenda to the Council meeting on June 14, 2022.

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1.

CALL TO ORDER

INDIGENOUS LAND ACKNOWLEDGEMENT

We begin today by acknowledging the traditional territories of Indigenous peoples and their commitment to stewardship of the land. We acknowledge the communities in circle. The North, West, South and Eastern directions, and Haudenosaunee, Huron-Wendat, Anishnabeg, Seneca, Chippewa, and the current treaty holders Mississaugas of the Credit peoples. We share the responsibility with the caretakers of this land to ensure the dish is never empty and to restore relationships that are based on peace, friendship, and trust. We are committed to reconciliation, partnership and enhanced understanding.

2.

DISCLOSURE OF PECUNIARY INTEREST

3.

APPROVAL OF PREVIOUS MINUTES

3.1

DEVELOPMENT SERVICES COMMITTEE MINUTES - MAY 10 AND 16, 2022 (10.0)

• 1. That the minutes of the Development Services Committee Meetings held on May 10, 2022 and May 16, 2022, be confirmed.

4.

PRESENTATIONS

4.1

PRESENTATION OF SERVICE AWARDS (12.2.6)

The Development Services Committee recognizes the following members of staff:

Office of the Chief Administrative Officer

Trinela Cane, Commissioner, Corporate Services, 10 years

Office of the Chief Administrative Officer (Human Resources & Legal Services)

Jody Parsons, Court Administration Coordinator, Legal Services, 20 years

Susan Hsiung, Senior Human Resources Consultant, Human Resources, 10 years

Carol Blom, Legal Assistant, Legal Services, 5 years

Office of the Chief Administrative Officer (Fire & Emergency Services)

Eric Ng, Fire Administration Coordinator, Fire & Emergency Services, 10 years

Travis Brock, Firefighter, Fire & Emergency Services, 5 years

Eric Fick, Firefighter, Fire & Emergency Services, 5 years

Christopher Fulton, Firefighter, Fire & Emergency Services, 5 years

Jonathan Gilmore, Firefighter, Fire & Emergency Services, 5 years

Riley O'Hearn-Smith, Firefighter, Fire & Emergency Services, 5 years

Jason Seeley, Firefighter, Fire & Emergency Services, 5 years

Community Services Commission

Shipra Singh, Manager, IMS / Capital Planning, Environmental Services, 10 years

Christopher Sreblowski, Small Engine/Equipment Technician, Operations, 10 years

Jevgenijs Semuhins, Waterworks Compliance Inspector, Environmental Services, 5 years

Andrew Yoshiki, Facility Operator I, Recreation Services, 5 years

Corporate Services Commission

Shane Manson, Senior Manager, Revenue & Property Taxation, Financial Services, 20 years

June Fry, Client Advisor ITS, Information Technology Services, 20 years

Brandon Sanders, Municipal Law Enforcement Officer I, By-Law Enforcement & Regulatory Services, 10 years

Martha Pettit, Deputy City Clerk, Legislative Services & Communications, 10 years

Development Services Commission

Gregory Nelson, Zoning Examiner, Building Standards, 35 years

Mustansir Ganijee, Building Inspector II, Building Standards, 25 years

Ronji Borooah, City Architect, Planning & Urban Design, 15 years

Yvonne Tang, Applications Administrator, Building Standards, 10 years

5.

DEPUTATIONS

6.

COMMUNICATIONS

7.

PETITIONS

8.

PRESENTATIONS - DEVELOPMENT AND POLICY ISSUES

8.1

MARKVILLE SECONDARY PLAN STUDY PRESENTATION (10.4)

L. Da Silva, ext. 3115

• 1. That the presentation entitled, “Markville Secondary Plan Study”, be received.

9.

CONSENT REPORTS - DEVELOPMENT AND POLICY ISSUES

9.1

DEVELOPMENT SERVICES PUBLIC MEETING MINUTES - MAY 10, 2022 (10.0)

• 1. That the minutes from the Development Services Committee Public meeting held on May 10, 2022 be confirmed.

9.2

MINUTES OF THE MARCH 9, 2022 AND APRIL 13, 2022 FRIENDS OF THE MARKHAM MUSEUM BOARD (16.0)

• 1. That the minutes of the March 9, 2022 and April 13, 2022 Friends of the Markham Museum Board meetings be received for information purposes.

9.3

MINUTES OF THE APRIL 11, 2022 VARLEY-MCKAY ART FOUNDATION (16.0)

• 1. That the minutes of the April 11, 2022 Varley-McKay Art Foundation meeting be received for information purposes.

9.4

MINUTES OF THE APRIL 21, 2022 CYCLING AND PEDESTRIAN ADVISORY COMMITTEE (16.0)

• 1. 1. That the minutes of the April 21, 2022 Cycling and Pedestrian Advisory Committee meeting be received for information purposes.

9.5

RECOMMENDATION REPORT DESIGNATED HERITAGE PROPERTY GRANT APPLICATIONS 2022 (10.0)

P. Wokral, ext.7955

• 1. That the report titled, “Designated Heritage Property Grant Applications -2022”, dated May 30, 2022, be received; and,
  2. That Designated Heritage Property Grants for 2022 be approved in the amounts noted for the following properties, totaling $30,000.00, provided that the applicants comply with eligibility requirements of the program:
     1. 16 George Street, Markham Village-up to $2,797.90, for the installation of historically appropriate new windows on the heritage portion of the house of the rear two storey tail;
     2. 28 Church Street, Markham Village- up to $5,000.00 for the installation of historically appropriate new windows on the heritage portion of the house;
     3. 309 Main Street North, Markham Village-up to $1,308.40 for the reconditioning/restoration of the existing historic windows;
     4. 15 Bewell Drive, Box Grove –up to $5,000.00 for the installation of historically appropriate new windows in the heritage portion of the house;
     5. 33 Dickson Hill Road, Dickson Hill-up to $2,797.90 for the restoration of the historic front entrance door, transom and sidelights;
     6. 26 Colborne Street, Thornhill-up to $2,797.90 for the restoration of the historic wooden siding of the west wall of the house;
     7. 8 Alexander Hunter Place, Markham Heritage Estates-up to $7,500.00 for the installation of a traditional cedar shingle roof;
     8. 23 Victoria Avenue, Unionville-up to $2,797.90 for the installation of historically authentic wooden louvred shutters; and,
  3. That the grant request to fund repairs to the south facing reproduction veranda of 1 Millbrook Gate, which is not visible from the public realm, be denied; and,
  4. That the grants be funded through the Designated Heritage Property Grant Project Fund, Account 620-101-5699-22009 ($30,000.00 available for 2022); and further,
  5. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

9.6

RECOMMENDATION REPORT COMMERCIAL FACADE IMPROVEMENT GRANT PROGRAM 2022 - MULTIPLE PROPERTIES IN THE CITY (10.0)

P. Wokral, ext. 7955

• 1. 1. That the report titled, “Commercial Façade Improvement Grant Program for 2022”, dated May 30, 2022, be received; and,
     2. That the recommended grants be awarded proportionally based on the $25,000.00 of funding available for 2022 through the Commercial Facade Improvement Grant Program Fund, Account 620-101-5699-22010; and,
     3. That Council supports the following grant requests:
        1. The proposed reconditioning of the historic windows at 136 Main St. Unionville subject to the applicant obtaining a Building/Heritage Permit for the proposed work (up to a maximum of $4,759.38);
        2. The painting in historic colours of 154 Main St. Unionville subject to the applicant obtaining a Heritage Permit for the proposed work (up to a maximum of $1,154.23);
        3. The repair of the storefront cornice and the replacement of the storefront windows at 159 Main St. Unionville subject to the applicant obtaining a Heritage/Building Permit for the proposed work (up to a maximum of $1,575.94);
        4. The installation of historically appropriate new windows at 166 Main St. Unionville subject to the applicant obtaining a Heritage Permit and entering into a Façade Easement Agreement for any grant amount exceeding $5,000.00 (up to a maximum of $8,755.22); 
        5. The installation of historically appropriate new windows at 9899 Markham Road (up to a maximum of $8,755.22); and,
     4. That the grants be funded through the Commercial Facade Improvement Grant Program Fund, Account 620-101-5699-22010 ($25,000.00 available for 2022); and further,
     5. That staff be authorized and directed to do all things necessary to give effect to this resolution.

10.

REGULAR REPORTS - DEVELOPMENT AND POLICY ISSUES

10.1

RECOMMENDATION REPORT IMPLEMENTATION OF THE SUSTAINABILITY METRICS AS A GREEN DEVELOPMENT STANDARD IN MARKHAM (10.0)

T. Iacobelli, ext. 7925

Note: Report now attached.

• 1. That the staff report entitled “Recommendation Report, Implementation of the Sustainability Metrics as a Green Development Standard in Markham” dated May 30, 2022, be received; and,
  2. That Council adopt the Sustainability Metrics, attached as Appendix 1, prepared by Morrison Hershfield and revised following internal review and stakeholder consultation with the land development community; and,
  3. That the report from the Sustainability Solutions Group (SSG), "Updating the Sustainability Score Thresholds", attached as Appendix 2, be received; and,
  4. That the revised Sustainability Metrics in Appendix 1 be implemented by Q1 2023 requiring that:
     1. Plan of subdivision applications meet a minimum sustainability threshold score of 27;
     2. Site plan applications for low rise residential, office, commercial and industrial buildings meet a minimum sustainability threshold score of 41;
     3. The current LEED Silver certification requirement for site plan applications for medium and high rise residential and mixed-use developments be replaced by the requirement to meet a minimum sustainability threshold score of 55;

         

  5. That Staff report back to Development Services Committee in 2023 with recommendations to require improved energy performance of buildings for all site plan and plan of subdivision applications as set out in the “Good” standard in Metric IB-12 (Energy Efficiency and GHG Reductions), and including a procedure to monitor outcomes such as through third-party verification; and,
  6. That Council endorse the roadmap to net zero energy buildings as shown in Appendix 3; and,
  7. That the Sustainability Metrics not apply to plans of subdivision in the Future Urban Area (FUA) as identified in the Markham Official Plan, 2014 and that the City continue the existing requirement for developments in the FUA to conform with the Community Energy Plan, and that the application of the Sustainability Metrics for site plans in the FUA be considered at such time as improved energy performance of buildings is required through the Sustainability Metrics; and,
  8. That the mandatory energy performance measures in the Community Energy Plan for the FUA be extended to all low rise residential developments in the City as part of the formal launch of the Sustainability Metrics, until such time as improved energy performance of buildings is required through the Sustainability Metrics; and further,
  9. Further that Staff be authorized and directed to do all things necessary to give effect to this resolution.

      

10.2

RECOMMENDATION REPORT ALAI DEVELOPMENTS INC. (FORMERLY 2080552 & 2328465 ONTARIO INC.) APPLICATION FOR ZONING BY-LAW AMENDMENT TO PERMIT THIRTY-NINE TOWNHOUSE UNITS AT 4781, 4791, 4801, AND 4813 14TH AVENUE (WARD 8) PLAN NO.: ZA/SC 18 114381 (10.5)

S. Bordone, ext. 8230

• 1. That the report titled, “RECOMMENDATION REPORT, Alai Developments Inc. (formerly 2080552 and 2328465 Ontario Inc.), Application for Zoning By-law Amendment to permit thirty-nine townhouse units at 4781, 4791, 4801, and 4813 14^th Avenue (Ward 8), File No. ZA 18 114381”, be received; and,
  2. That the Zoning By-law Amendment application submitted by Alai Developments Inc (formerly 208552 and 2328465 Ontario Inc.) be approved and the draft Zoning By-law Amendment, attached hereto as Appendix ‘A’, be finalized and enacted without further notice; and,
  3. That in accordance with the provisions of subsections 45 (1.4) of the Planning Act, R.S.O. 1990, c.P.13, as amended, the Owner shall through this Resolution, be permitted to apply to the Committee of Adjustment for a variance from the provisions of the accompanying Zoning By-law, before the second anniversary of the day on which the By-law was approved by Council; and,
  4. That Council assign servicing allocation for a maximum of thirty-nine residential units; and,
  5. That the City reserves the right to revoke or reallocate the servicing allocation should the development not proceed in a timely manner; and,
  6. That York Region be advised that servicing allocation for thirty-nine residential units has been granted; and further,
  7. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

11.

REGULAR REPORTS - TRANSPORTATION AND INFRASTRUCTURE ISSUES

11.1

VICTORIA SQUARE BOULEVARD - PROJECT STATUS UPDATE (10.0)

A. Lim, ext. 2860 / A. Cachola, ext. 2711

• 1. That the report entitled “Victoria Square Boulevard – Project Status Update” be received; and,
  2. That the tendering process for the additional design and relocation of additional existing utilities on Victoria Square Boulevard (Phase 1) be waived, in accordance with Purchasing By-Law 2017-8, Part II, Section 11.1(c), Non-Competitive Procurement which states “when the extension of an existing Contract would prove more cost effective or beneficial” and Part II Section 11.2 “Requests for Tenders, Requests for Proposals and requests for Quotations may not be required for goods and services to be provided by any of the following (a) Hydro Electric Corporations and (b) Utilities; and,
  3. That Purchase Order PD-19403 issued to Ainley Group be increased by $269,679.01, inclusive of HST, to cover the additional design work required to change the Active Transportation Facility from an MUP to separated sidewalks and cycle tracks; and,
  4. That the contingency Purchase Order PD-19404 issued to Ainley Group for the detailed design of Victoria Square Boulevard reconstruction be increased by $26,967.90, inclusive of HST, to cover any additional design work required for the project and that authorization to approve expenditures of this contingency amount up to the specified limit be in accordance with the Expenditure Control Policy; and,
  5. That the 2018 Engineering Capital Account 18059 (Victoria Square Boulevard Design) be increased to cover the additional design work in the amount of $296,646.91, inclusive of HST, and be funded from City Wide Hard Development Charges Reserve; and,
  6. That staff be authorized to increase the purchase orders to the various utility companies (Alectra, Rogers Cable Communications Inc., Bell Canada, and Enbridge Gas Distribution Inc.) as identified in the financial consideration section, for the relocation of their facilities in the amount of $568,970.21 , inclusive of HST; and,
  7. That a 10% contingency in the amount of $56,897.02, inclusive of HST, be established to cover any additional costs to deliver the utility relocation work for Phase 1, and that authorization to approve expenditures of this contingency amount up to the specified limit, be in accordance with the Expenditure Control Policy; and,
  8. That the Engineering Department Capital Administration Fee in the amount of $74,644.85, inclusive of HST, be transferred to revenue account 640-998-8871 (Capital Admin Fees); and,
  9. That the 2021 Engineering Capital Account 21213 (Victoria Square Boulevard – Phase 1 Utility Relocation) be increased to cover the additional utility costs in the amount of $700,512.08, inclusive of HST, and be funded from City Wide Hard Development Charges Reserve; and,
  10. That the 2022 Engineering Capital Account 22031 (Victoria Square Boulevard – Culvert Construction) be increased to cover the additional culvert construction costs in the amount of $344,584.80, inclusive of HST, and be funded from City Wide Hard Development Charges Reserve; and,
  11. That the incremental estimated amount of $175,709 be included in the 2024 operating budget for cycle track, MUP and sidewalk maintenance, subject to confirmation at time of construction award and Council approval; and further,
  12. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

11.2

ACTIVE TRANSPORTATION MASTER PLAN IMPLEMENTATION STRATEGY AND CAPITAL PLAN (5.0)

L. Cheah, ext. 4838 / A. Cachola, ext. 2711

• 1. That the report dated May 30, 2022 entitled “Active Transportation Master Plan Implementation Strategy and Capital Plan” and staff presentation be received; and,
  2. That Council endorse the implementation plan and prioritization process for the ATMP 10-year cycling capital plan described in this report, at an estimated capital cost of $53.5M, of which $22.3M will be funded from the City Wide Hard Development Charges Reserve, $19.2M from the City Wide Soft Development Charges Reserve and $12.0M from other Non-Development Charges sources (proposed to be funded through a combination of the Community Benefit Charge and non-development related revenues (Non-DC growth reserve)); and,
  3. That the actual implementation of the specific projects within the ATMP capital plan will be subject to the annual capital budget request and approval process; and,
  4. That the operational and maintenance costs, estimated at $993,000 upon completion of the 10-year program, be phased-in appropriately during the 10-year program term and be subject to the annual budget approval process; and further,
  5. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

12.

MOTIONS

13.

NOTICES OF MOTION

14.

NEW/OTHER BUSINESS

• As per Section 2 of the Council Procedural By-Law, "New/Other Business would generally apply to an item that is to be added to the Agenda due to an urgent statutory time requirement, or an emergency, or time sensitivity".

15.

ANNOUNCEMENTS

16.

CONFIDENTIAL ITEMS

• That, in accordance with Section 239 (2) of the Municipal Act, Development Services Committee resolve into a confidential session to discuss the following matters:

16.1

DEVELOPMENT AND POLICY ISSUES

16.1.1

LITIGATION OR POTENTIAL LITIGATION, INCLUDING MATTERS BEFORE ADMINISTRATIVE TRIBUNALS, AFFECTING THE MUNICIPALITY OR LOCAL BOARD; (WARD 4)[Section 239(2)(e)] (8.7,10.12)

OLT APPEAL - LUI HUI - 14 RAMONA BOULEVARD (WARD 4)

16.1.2

A PROPOSED OR PENDING ACQUISITION OR DISPOSITION OF LAND BY THE CITY OR LOCAL BOARD; (WARD 6) [Section 239 (2)(c)]

KOCH-WIDEMAN HOUSE - 10062 HIGHWAY 48 (WARD 6)

17.

ADJOURNMENT