General Committee Meeting
Revised Agenda
Revised items are identified by an asterisk (*)

Meeting Number: 13

Tuesday, May 09, 2023 at 9:30 A.m. - 1:00 P.m.

Live streamed

Please bring this General Committee Agenda to the Council meeting on May 17, 2023.

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1.

CALL TO ORDER

INDIGENOUS LAND ACKNOWLEDGEMENT

We begin today by acknowledging the traditional territories of Indigenous peoples and their commitment to stewardship of the land. We acknowledge the communities in circle. The North, West, South and Eastern directions, and Haudenosaunee, Huron- Wendat, Anishnabeg, Seneca, Chippewa, and the Mississaugas of the Credit peoples. We share the responsibility with the caretakers of this land to ensure the dish is never empty and to restore relationships that are based on peace, friendship, and trust. We are committed to reconciliation, partnership and enhanced understanding.

2.

DISCLOSURE OF PECUNIARY INTEREST

3.

APPROVAL OF PREVIOUS MINUTES

3.1

MINUTES OF THE APRIL 4, 2023  SPECIAL GENERAL COMMITTEE MEETING (16.0)

• 1. That the minutes of the April 4, 2023 Special General Committee meeting be confirmed.

3.2

MINUTES OF THE APRIL 11, 2023 AND APRIL 25, 2023 GENERAL COMMITTEE MEETING (16.0)

• 1. That the minutes of the April 11, 2023 and April 25, 2023 General Committee meeting be confirmed.

4.

DEPUTATIONS

5.

COMMUNICATIONS

6.

PETITIONS

6.1

PETITION FOR "SAVE THURSDAY NIGHTS AT THE BANDSTAND" (3.5)

• 1. That the petition entitled "Unionville Bandstand Petition" be received; and,
  2. That the petition be referred to Staff.

7.

CONSENT REPORTS - FINANCE & ADMINISTRATIVE MATTERS

7.1

MINUTES OF THE MARCH 27, 2023 MARKHAM PUBLIC LIBRARY BOARD MEETING (16.0)

• 1. That the minutes of the March 27, 2023 Markham Public Library Board meeting be received for information purposes. 

7.2

2023 FIRST QUARTER INVESTMENT PERFORMANCE REVIEW (7.0)

M. Visser, ext. 4260

• 1. That the report dated May 9, 2023 entitled “2023 First Quarter Investment Performance Review” be received.

7.3

STAFF AWARDED CONTRACTS FOR THE MONTH OF MARCH 2023 (7.12)

A. Moore, ext. 4711

• 1. That the report entitled “Staff Awarded Contracts for the Month of March 2023” be received; and,
  2. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

7.4

032-T-08 SIDEWALK WINTER MAINTENANCE CONTRACT EXTENSION (5.0)

A. Lam, ext. 4857 / M. Lee, ext. 2239

• 1. That the report entitled “032-T-08 Sidewalk Winter Maintenance Contract Extension” be received; and,
  2. That the following sidewalk winter maintenance contracts be extended for an additional three (3) winter seasons (December 1, 2023 – March 31, 2026) to De Ferrari Construction Ltd ($1,755,106.00) and VTA Construction Limited ($1,684,901.00) in the estimated annual value of $3,440,007.00 subject to a maximum annual price adjustment that is to be capped based on the percentage change in the posted All-Items CPI (Consumer Price Index) for Ontario; and,
  3. That the Director of Operations and the Senior Manager of Procurement & Accounts Payable be authorized to extend the contract for two (2) additional, separate winter seasons (December 1, 2026 to March 31, 2028) subject to a maximum annual price adjustment that is to be capped based on the percentage change in the posted All-Items CPI (Consumer Price Index) for Ontario; and,
  4. That the tendering process be waived in accordance with Procurement By-Law 2017-8, Part II, Section 11. Non-Competitive Procurement, items 11.1 (c) and (g), which state:
             (c) when the extension of an existing Contract would prove more cost-effective or beneficial; and,
             (g) Where it is in the City’s best interest not to solicit a competitive bid; and,
  5. That the 2024-2028 operating budgets and purchase orders be adjusted for growth (increase in kilometres of roadway) and a price adjustment based on the Consumer Price Index (CPI) for All-Items Ontario for the twelve (12) month period ending March 31 in the applicable year, subject to Council approval; and,
  6. That the 2024 operating budget be increased for the 2024 financial impact of CPI in the estimated amount of $372,037 subject to future growth requirements and Council approval; and further,
  7. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

8.

MOTIONS

9.

NOTICES OF MOTION

10.

NEW/OTHER BUSINESS

As per Section 2 of the Council Procedural By-Law, "New/Other Business would generally apply to an item that is to be added to the Agenda due to an urgent statutory time requirement, or an emergency, or time sensitivity".

11.

ANNOUNCEMENTS

12.

ADJOURNMENT