General Committee Meeting
Revised Agenda
Revised items are identified by an asterisk (*)

Meeting Number: 1

Tuesday, January 21, 2025 at 9:30 A.m. - 4:30 P.m.

Live streamed

Please bring this General Committee Agenda to the Council meeting on January 28th, 2025

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1.

CALL TO ORDER

INDIGENOUS LAND ACKNOWLEDGEMENT

We begin today by acknowledging the traditional territories of Indigenous peoples and their commitment to stewardship of the land. We acknowledge the communities in circle. The North, West, South and Eastern directions, and Haudenosaunee, Huron- Wendat, Anishnabeg, Seneca, Chippewa, and the Mississaugas of the Credit peoples. We share the responsibility with the caretakers of this land to ensure the dish is never empty and to restore relationships that are based on peace, friendship, and trust. We are committed to reconciliation, partnership and enhanced understanding.

2.

DISCLOSURE OF PECUNIARY INTEREST

3.

APPROVAL OF PREVIOUS MINUTES

3.1

MINUTES OF THE DECEMBER 17, 2024 GENERAL COMMITTEE (16.0)

• 1. That the minutes of the December 17, 2024 General Committee meeting be confirmed.

4.

PRESENTATIONS

4.1

2024 MARKHAM SANTA CLAUS PARADE - RECOGNITION OF PARADE WINNERS AND CONTRIBUTORS (12.2.6)

The 50th Markham Santa Claus Parade was held in-person on November 30th, 2024.
General Committee will recognize the following parade winners, volunteers, Rotary Club Members and City Staff who contributed to the event:

   Awards

Rotary Club of Markham Sunrise

Cheryl Petruk
Tina Martin
Charles Martin
Jim Sandiford
Susan Peterson
Jon Stevens
Howard Waiser
Marlene Waiser
Adam Waiser
Darlene McLeod
Sean King
Peter Still
Paige Arseneau
Nigel Fung
Mable Gu
Ronald Farr
Cheryl Jones
Marc Lasorsa
Brendan Pilgrim
Jeff Nezon
Rachel Martin
Roger Bynoe
Terry Meades
Joeseph Chen
George Scott
Peter Cusimano
Domenic Crupi
Kane Elliott

Markham Evening Club

Michael Von Keitz
Kenneth Chin
Funmi Fatona 
Jack Heath

YRP

David Flood
Warren Owen

City of Markham Staff

Alex Moore, Senior Manager, Procurement, Financial Services
Tony Casale, Senior Construction Buyer, Financial Services
Eric Lizotte, Manager, Corporate Security
Ryan McCluskey, Lead, Sponsorship, Marketing & Advertising, Corporate Communications
Jon Angrove, Supervisor, Road Operations
Steven Dollmaier, Senior Manager, Roads & Survey, Operations
Julian Harjono, Event Adminstrator, Corporate Communications
Koby Yung, Coordinator, Special Events, Corporate Communications
Renee Zhang, Manager, Corporate Communications
Lloyd Tran, Digital Advisor, Corporate Communications
Jonathan Yue, Corporate Communications
John Li, Senior Graphic Designer, Corporate Communications
Daniel Epton, Senior Graphic Designer, Corporate Communications
David Shum, Sr. Manager, Corporate Communications 
Jim Cass, Truck Driver, Operations
Ivan Rudic, Truck Driver, Operations
Mike Collins, Truck Driver, Operations
Bryan Fuglerud, Truck Driver, Operations
Andrew Eng, Sign Technician, Operations
Louis Mongillo, Sign Maintenance, Operations,
Ryan Bezanson, Labourer/Driver, Operations
George Tashos, Operations
Mike Conway, Operations
Todd Hill, Working Supervisor, Operations
Paul Willis, Working Supervisor, Operations
Pat Fry, Working Supervisor, Roads, Operations
Tyler Burns, Supervisor, Parks, Operations
Derek Kelly, Gardener, Operations
Rachel Shumski, Gardener, Operations
Joe Pagniello, Labourer/Driver, Operations
Kaitlyn Storton, Gardener, Operations
Shane Whitmee, Labourer/Driver, Operations
Stephanie Moir, Gardener, Operations
Adam Fairclough, Sign Maintenance, Operations
Markham Museum
Operations    
By-Law/By-Law Enforcement    
Security    
Corporate Communications     
Special Events     

• 1. That Committee congratulate all parade winners and to extend thanks to all those who participated in the Santa Claus Parade.

5.

DEPUTATIONS

6.

COMMUNICATIONS

6.1

YORK REGION COMMUNICATIONS (13.4)

Note:   Questions regarding Regional correspondence should be directed to Chris Raynor, Regional Clerk.

The following York Region Communications are available on-line only.

• 1. That the communication dated December 5, 2024 from York Region regarding be received for information purposes:

  1. Update on Implementation of the Community Safety and Well-Being Plan for York Region 2022-2026
  2. Development Charges Deferral for Affordable Rental Buildings Policy - Update

7.

PETITIONS

8.

CONSENT REPORTS - FINANCE & ADMINISTRATIVE MATTERS

8.1

MINUTES OF THE OCTOBER 17 AND NOVEMBER 6, 2024 MARKHAM SANTA CLAUS PARADE COMMITTEE MEETING (16.0)

• 1. That the minutes of the October 17 and November 6, 2024 Markham Santa Claus Parade Committee meeting be received for information purposes. 

8.2

STAFF AWARDED CONTRACTS FOR THE MONTHS OF OCTOBER, NOVEMBER AND DECEMBER 2024 (7.0)

A. Moore, ext. 4711

• 1. That the report entitled “Staff Awarded Contracts for the months of October, November and December 2024” be received; and further,
  2. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

8.3

261-S-24 FIRE RADIO REPLACEMENT (7.15)

R. Best, ext. 2012/ A. Moore ext. 4711

• 1. That the report titled “261-S-24 Fire Radio Replacement” be received; and,
  2. That the contract for 261-S-24 Fire Radio Replacement be awarded to Motorola Solutions Canada Inc. in the amount of $690,514.98 inclusive of HST; and,
  3. That the award be funded from the 2025 Capital Project # 25061 – Radio Equipment Replacement, with an approved budget in the amount of $610,500.00; and,
  4. That the budget shortfall in the amount of $80,014.98 ($690,514.98 - $610,500.00) be funded from an additional draw from the Life Cycle Reserve; and,
  5. That the tendering process be waived in accordance Purchasing By-Law 2017-8, Part II, Section 11 Non-Competitive Procurement, item 1 (b) which states “where there is only one source of supply for the goods to be purchased”; and further,
  6. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

8.4

MAIN STREET MARKHAM RECONSTRUCTION FROM BULLOCK DRIVE TO 16TH AVENUE – DESIGN BUDGET UPDATE (7.0)

S. Kalali, ext. 2360/ H. Sung, ext. 2066/ A. Khan, ext, 2402/ T. Casale, ext. 3190

• 1. That the report entitled “Main Street Markham Reconstruction from Bullock Drive to 16th Avenue – Design Budget Update” be received; and,
  2. That capital account #083-6150-24271-005 in the amount of $962,500.00 for Consulting Services for pre-design and detailed design of Main Street Markham Reconstruction from Bullock Drive to 16th Avenue be increased by $1,454,726.24 (from $962,500.00 to $2,417,226.24) inclusive of HST to account for changes to the design elements, regulatory changes, new standards, inflation, and process changes; and,
  3. That the additional costs be funded from the following sources:
     •     Development Charges – $290,945.25
     •     Life Cycle/Waterworks/Stormwater – $1,163,780.99; and,
  4. That the Chief Administrative Officer be given the delegated authority to award the contract for the Consulting Services for the for pre-design and detailed design of Main Street Markham reconstruction from Bullock Drive to 16th Avenue; and further,
  5. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

9.

MOTIONS

10.

NOTICES OF MOTION

11.

NEW/OTHER BUSINESS

As per Section 2 of the Council Procedural By-Law, "New/Other Business would generally apply to an item that is to be added to the Agenda due to an urgent statutory time requirement, or an emergency, or time sensitivity".

12.

ANNOUNCEMENTS

13.

ADJOURNMENT