DEVELOPMENT SERVICES COMMITTEE MINUTES
October 11, 2011,
9:00 a.m. to 12:30 p.m.
Council Chamber
All
Members of Council
Development
Services Economic
Development
Chair: Regional Councillor Jim
Jones Chair: Councillor Carolina
Moretti
Vice-Chair: Councillor Don Hamilton Vice-Chair:
Councillor Alex Chiu
Transportation Issues
Chair: Regional Councillor Gord
Landon
Vice-Chair:
Councillor Alan Ho
PART B
Report Agenda
9:00 a.m. – Council Chamber
Attendance
|
Councillor Alex Chiu
Regrets
|
Andy Taylor, Chief Administrative
Officer
Jim Baird, Commissioner of
Development Services
Sabrina Bordone, Planner
Alan Brown, Director of Engineering
Stephen Chait, Director, Economic
Development
Catherine Conrad, Town Solicitor
Mary Creighton, Director of
Recreation
Don De Los Santos, Manager, Small
Business
Centre
Biju Karumanchery, Senior
Development Manager
Kitty Bavington, Council/Committee
Coordinator
|
The Development Services
Committee convened at the hour of 9:05 a.m. in the Council Chamber with Regional
Councillor Jim Jones in the Chair. Councillor
Carolina Moretti assumed the Chair for Economic Development item No. 6. Councillor
Alan Ho assumed the
Chair for Transportation item, No. 7.
DISCLOSURE OF PECUNIARY INTEREST –
None declared
1. PRESENTATION OF SERVICE AWARDS (12.2.6)
Paul Osborne, Survey Instrument Person,
Asset Management, 25 years
Chelva Subramaniam, Engineering
Technologist/Inspector, Engineering, 25 years
Mark Jarvis, Working Supervisor,
Waterworks, Operations, 20 years
Terry Tice, Box Office Clerk, Level II,
Culture, 20 years
Doug Dalrymple, Waterworks Operator II,
Operations, 15 years
Paul Saunders, Fire Mechanic, Fire &
Emergency Services, 15 years
Andrew Ballagh, Facility Operator III,
Thornhill C.C., Recreation Services, 10 years
Ryan Best, Firefighter, Fire &
Emergency Services, 10 years
Bill Clarkson, Licensed Fleet Technician,
Operations, 10 years
Shawn Dinn, Firefighter, Fire & Emergency
Services, 10 years
Leigh Fitzgerald, Environmental Programs
Administrator, Operations, 10 years
Shawn Lavigne, Firefighter, Fire &
Emergency Services, 10 years
Jeffrey Leps, Firefighter, Fire &
Emergency Services, 10 years
Stephen Morrow, Firefighter, Fire &
Emergency Services, 10 years
Michael Perry, Firefighter, Fire &
Emergency Services, 10 years
Steve Romanowitch, Firefighter, Fire &
Emergency Services, 10 years
Kevin Young, Manager, Municipal
Inspections, Engineering, 10 years
Lori Sperrino, Applications Administrator,
Building Standards, Building Standards, 5 years
Luke Colangelo, Facility Operator II,
Recreation Services, 3 years
Don De Los Santos, Manager, Small Business
Centre, Economic Development, 3 years
Christy Forster, Property Appraiser &
Negotiator, Legal Services, 3 years
2. DEVELOPMENT
SERVICES COMMITTEE MINUTES
- September 27, 2011, Part B (10.0)
Minutes
Clarification was provided for Item # 12, Victoria
Square and Cachet Estates Community Local Service Improvements.
Moved by: Councillor Alex Chiu
Seconded by: Councillor Alan Ho
That the
minutes of the Development Services Committee meeting, Part B, held
September
27, 2011, be confirmed.
CARRIED
3. MINUTES
- MARKHAM CENTRE ADVISORY GROUP
- June 23, 2011 (16.34)
Minutes
Moved by: Councillor Alex Chiu
Seconded by: Councillor Alan Ho
That the minutes of the Markham Centre Advisory Group meeting held June
23, 2011, be received for information purposes.
CARRIED
4. INFORMATION REPORT
WYKLAND ESTATES INC.
ZONING AMENDMENT APPLICATION
TO PERMIT ROOFED PORCHES TO
ENCROACH
INTO THE REQUIRED YARD
WEST OF CORNELL CENTRE BLVD.,
SOUTH OF 16TH AVENUE
(ZA.11-121981) (10.5)
Report Attachment
Moved by: Councillor Alex Chiu
Seconded by: Councillor Alan Ho
1) That the report dated October 11, 2011, entitled
“Information Report, Wykland Estates Inc., Zoning Amendment application to
permit roofed porches to encroach into the required yard, west of Cornell
Centre Blvd., south of 16th Avenue, File Number ZA.11-121981” be
received; and,
2) That Staff be authorized and directed to do all things
necessary to give effect to this resolution.
CARRIED
5. 1232548 ALBERTA INC.
SITE PLAN APPLICATION TO
PERMIT TWO OFFICE BUILDINGS
AT 365 HOOD ROAD (SC 10
131231) (10.6)
Report Attachment
Ted Watson, Architect with MJMA Architects,
representing the applicant, gave a presentation regarding the site plan
proposal for two office buildings at 365 Hood Road. Floor plans and elevations
were displayed. A handout of the presentation was given to the Committee.
Discussions included the grading and accessibility
treatments, permitted uses, the future Phase 2, bird strike prevention, LEED
Silver target, and the exterior materials to be used. The Committee requested
that pictures of the exterior materials be e-mailed to them. Staff was asked to
increase the landscape density if the minimum required landscape strip along
Warden Avenue and Hood Road is reduced by a Minor Variance.
Mr. Watson advised that bicycle commuters will be
accommodated, and that current accessibility standards will be observed;
however, pending increased standards may also be considered. The Committee
requested the site plan be made available to the Town’s Accessibility
Coordinator for review.
Discussions included opportunities for shared parking
with adjacent development, and options to increase the building height. The Committee
asked if the building could be set closer to Warden Avenue and if this would
make the project more urban. Staff responded that the building is oriented to
the street to make a more urban project. The merit of the proposed siting of
this building was discussed by staff and the applicant relative to the site
plan and area context. It was noted that an address on Warden Avenue would be
more advantageous than an address on Hood Road.
Moved by: Mayor Franks Scarpitti
Seconded by: Councillor Alex Chiu
1)
That the presentation
by Ted Watson, Architect with MJMA Architects, representing the applicant, gave
a presentation regarding the site plan proposal for two office buildings at 365
Hood Road; and,
2) That the report dated October 11, 2011 titled
“RECOMMENDATION REPORT, 1232548 Alberta Inc., site plan application to permit
two office buildings at 365 Hood Road” be received; and,
3) That the application for site plan approval (SC 10 131231)
be endorsed in principle subject to the conditions attached as Appendix ‘A’; and,
4) That the Owner provide the Town with the required 60%
processing fees in accordance with the Town’s applicable Fee By-law; and,
5) That site plan approval be delegated to the Director of
Planning and Urban Design, or his designate, to be issued following execution
of a site plan agreement. Site plan
approval is issued only when the Director or his designate has signed the plan;
and,
6) That this site plan endorsement shall lapse after a period
of three (3) years from the date of endorsement in the event that a site plan
agreement is not executed within that period; and further,
7) That Staff be authorized and directed to do all things necessary
to give effect to this resolution.
CARRIED
6. 2011 MARKHAM SMALL BUSINESS CENTRE
MARKETING PLAN (10.16)
Report
Don De Los Santos, Manager,
Small Business Centre, made a brief presentation of the highlights of the 2011/2012
Markham Small Business Centre Marketing Plan report.
The Committee discussed measurables to
determine success, promotion and awareness of the Markham Small Business Centre,
sponsorships of the various programs, and relationships with Seneca College and
other similar organizations in Toronto. Statistics for the number of small
businesses in Markham and their success rates were also discussed.
Stephen Chait, Director of Economic Development,
introduced Amy Lau, a new member of the Small Business Centre staff.
The Committee congratulated Economic
Development staff on their success.
Moved by: Councillor Howard Shore
Seconded by: Regional Councillor Joe Li
1) That the report entitled “2011 Markham Small Business Centre
Marketing Plan” be received and endorsed; and,
2) That Staff be authorized and directed
to do all things necessary to give effect to this resolution.
CARRIED
7. 142-R-11 AWARD OF DESIGN SERVICES
FOR THE RECONSTRUCTION OF
MAIN STREET MARKHAM FROM HWY
407 TO HWY 7 (5.10)
Report Attachment
A Attachment
B
The Committee discussed the pathways with respect to
the location of the main multi-use pathway under the bridge, and access from
Main Street Markham South. It was noted that Main Street business interests
will need to be addressed.
Staff advised that the Working Group of stakeholders
that had been involved in the Environmental Assessment process, including
Heritage representatives, local Councillors and any other interested Council
members, will continue to be involved in the design process. Staff provided an
update on the status of the section north of Highway 7.
Moved by: Mayor Frank Scarpitti
Seconded by: Councillor Colin Campbell
1) That the report entitled “142-R-11 Award of Design Services
for the Reconstruction of Main Street Markham from Highway 407 to Hwy 7”, be
received; and,
2) That the contract “142-R-11 Design Services for the
Reconstruction of Main Street Markham” (from Highway 407 to Highway 7) be
awarded to the highest ranked and second lowest priced bidder McCormick Rankin
Corporation, in the amount of $582,632.99 HST included; and,
3) That a contingency in the amount of $87,394.95 inclusive of HST be established to
cover any additional design, contract administration and legal costs; and,
4) That upon successful completion of the Design Services to
the satisfaction of the Engineering Department, that McCormick Rankin
Corporation be retained to complete the Contract Administration and Inspection
Services in the estimated amount of $468,096 HST included (4.6% of the
estimated construction costs); and,
5) That the Director of Engineering be authorized to decrease
or increase the estimated Contract Administration and Inspection Services based
on a fixed 4.6% fee as per recommendation # 3 with the final tendered
construction costs; and,
6) That the Engineering Department shall apply a Project
Management Fee in the amount of $85,359.30 inclusive of HST; and,
7) That funding for the project be provided from the approved
Capital Account 083-5350-11068-005 which currently has funding in the amount of
$1,564,100.00; and,
8) That the remaining funding in the amount of $340,616.76 for
the project be contributed towards the construction cost scheduled for 2013;
and further,
9) That Staff be authorized and directed to do all things
necessary to give effect to this resolution.
CARRIED
NEW BUSINESS
8. HYDRO LINES (10.0)
The Committee requested a discussion at a future
meeting regarding burying hydro lines along Highway 7, from Rodick Road to the railway
tracks. It was suggested that Yonge Street, particularly the heritage area, and
Main Street Markham also be considered. Staff will provide a report on this
matter.
9. ROUGE NATIONAL PARK (10.0)
The Committee requested a future discussion regarding issues relating
to Rouge National Park.
Staff are preparing a presentation for consideration at an upcoming
Part A session of Development Services Committee.
10. IN-CAMERA MATTER (2.0)
The Committee consented to consider new business
in-camera.
Moved by: Councillor Carolina Moretti
Seconded by: Councillor Valerie Burke
That, in accordance with Section 239 (2) (c) of the Municipal Act, Development Services
Committee resolve into an in-camera session to discuss the following
confidential matter:
1) A pending acquisition or disposition of
land by the municipality.
CARRIED
Moved by: Councillor Alan Ho
Seconded by: Councillor Colin Campbell
That the
Committee rise from the in-camera session (11:50 AM).
CARRIED
ADJOURNMENT
The Development Services
Committee meeting adjourned at 11:50 AM.
Alternate formats for this document
are available upon request.