Electronic General Committee Agenda

Meeting Number: 8

Tuesday, April 19, 2022 at 9:30 A.m. - 3:00 P.m.

Live streamed

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1.

CALL TO ORDER

INDIGENOUS LAND ACKNOWLEDGEMENT

We begin today by acknowledging the traditional territories of Indigenous peoples and their commitment to stewardship of the land. We acknowledge the communities in circle. The North, West, South and Eastern directions, and Haudenosaunee, Huron-Wendat, Anishnabeg, Seneca, Chippewa, and the current treaty holders Mississaugas of the Credit peoples. We share the responsibility with the caretakers of this land to ensure the dish is never empty and to restore relationships that are based on peace, friendship, and trust. We are committed to reconciliation, partnership and enhanced understanding.

2.

DISCLOSURE OF PECUNIARY INTEREST

3.

APPROVAL OF PREVIOUS MINUTES

4.

DEPUTATIONS

5.

COMMUNICATIONS

6.

PETITIONS

7.

PRESENTATIONS - FINANCE & ADMINISTRATIVE ISSUES

7.1

2021 DRAFT CONSOLIDATED FINANCIAL STATEMENTS (7.0)

L. Chen, ext. 3880

Note: Maria Khoushnood, Lead Audit Engagement Partner, KPMG, will be in attendance.

• 1. That the presentation titled “2021 Consolidated Financial Statements” be received; and,
  2. That the report titled “2021 Consolidated Financial Statements” be received; and,
  3. That Council approve the draft Consolidated Financial Statements of The Corporation of the City of Markham (the City), including Community Boards, Business Improvement Areas (BIAs), Destination Markham Corporation and Investment in Markham Enterprises Corporation (MEC), for the fiscal year ended December 31, 2021; and,
  4. That Council authorize Staff to publish the final audited Statements for the fiscal year ended December 31, 2021 upon receiving the Independent Auditors’ Report; and,
  5. That the KPMG LLP Audit Findings Report for the year ended December 31, 2021 be received; and further,
  6. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

8.

PRESENTATIONS - COMMUNITY SERVICES ISSUES

8.1

PRESENTATION 2 OF 2: DIVERSITY ACTION PLAN (12.0)

J.K. Baker, ext 3655

Note: Dr. Wendy Cukier, Professor of Entrepreneurship and Strategy, Diversity Institute Founder, Academic Director of the Women Entrepreneurship Knowledge Hub and Research Lead of the Future Skills Centre, from Ryerson University, will be in attendance.

• 1. That the report entitled “City of Markham Diversity and Anti-Black Racism Action Plans” be received; and, 
  2. That Council approve the City of Markham Diversity and Anti-Black Racism Action Plans (attachment 1); and further, 
  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

8.2

MONTHLY PARKING PERMIT FEES INCREASE (7.0)

A. Fabrizi, ext. 2124  /  G. Lombardi, ext. 4290

• 1. That the presentation entitled “Parking Permits and Fee Increases” be received; and, 
  2. That the fee increase to $60.00/month for overnight monthly parking permits be approved, effective June 1, 2022; and, 
  3. That the proposed new fee of $7.00 for overnight parking be approved, effective September 1, 2022; and further, 
  4. That Staff be authorized to do all things necessary to give effect to this resolution.

9.

CONSENT REPORTS - FINANCE & ADMINISTRATIVE ISSUES

9.1

2022 UNIONVILLE BUSINESS IMPROVEMENT AREA AND MARKHAM VILLAGE BUSINESS IMPROVEMENT AREA OPERATING BUDGETS (7.4)

L. Chen, ext. 3880

• 1. That the report titled “2022 Unionville Business Improvement Area and Markham Village Business Improvement Area Operating Budgets” dated April 26, 2021 be received; and,
  2. That the 2022 Operating Budget in the amount of $400,000 for the Unionville Business Improvement Area (UBIA) be approved; and,
  3. That the 2022 Operating Budget in the amount of $330,910 for the Markham Village Business Improvement Area (MVBIA) be approved; and,
  4. That the Special Tax Rate levy, in the amount of $214,221 for the UBIA members and $239,640 for the MBIA members be included in the 2022 Tax Levy By-law; and further, 
  5. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

9.2

STAFF AWARDED CONTRACTS FOR THE MONTH OF MARCH 2022 (7.12)

A. Moore, ext. 4711

• 1. That the report entitled “Staff Awarded Contracts for the Month of March 2022” be received; and,
  2. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

9.3

078-R-15 JANITORIAL EXTENSION REPORT, 2022 (7.0)

J. Ramsaran, ext. 3526

• 1. That the report entitled “078-R-15 Janitorial Cleaning Services for Various City Locations Contract Extension” be received; and,
  2. That the contract for Janitorial Cleaning Services for various City locations be extended for two (2) years with National Cleaning Contractors from April 2022 to March 2024 in the annual amount of $586,031.66 per year (inclusive of HST); and, 
  3. That the shortfall of $160,554.01 anticipated on the regular janitorial cleaning services award be absorbed through the Parks operating budget in the amount of $134,974.42 by reductions from personnel budgets, and the remaining shortfall of $25,579.59 be adjusted through the 2023 operating budget process pending Council approval; and, 
  4. That the contract for additional janitorial cleaning services due to COVID-19 pandemic in the amount of $62,405.81 per year inclusive of HST be awarded to National Cleaning Contractors; and, 
  5. That the additional cleaning requirements arising as a direct result of COVID-19 in the amount of $62,405.81 inclusive of HST be charged to the COVID-19 cost centre and be funded from the COVID-19 Reserve as part of the 2022 year-end process; and,
  6. That the Director, Sustainability and Asset Management and Senior Manager, Procurement and Accounts Payable be authorized to approve other additional enhanced cleaning requirements during this extension; and,
  7. That the tendering process be waived in accordance with the City’s Purchasing By-law # 2017-8, Part II, Section 11.1(c), Non Competitive Procurement which states, “when the extension of an existing Contract would prove more cost-effective or beneficial”; and further, 
  8. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

10.

CONSENT REPORTS - COMMUNITY SERVICES ISSUES

10.1

THE ONTARIO MINISTRY OF ENVIRONMENTAL, CONSERVATION AND PARKS (MECP) - MARKHAM DRINKING WATER DISTRIBUTION SYSTEM MARKHAM INSPECTION REPORT, JANUARY 19, 2022 (5.3)

P. Kumar, ext. 2989

• 1. That the report entitled “The MECP – Markham Distribution System – Drinking Water Inspection Report, January 19, 2022” be received; and, 
  2. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

11.

MOTIONS

12.

NOTICES OF MOTION

13.

NEW/OTHER BUSINESS

As per Section 2 of the Council Procedural By-Law, "New/Other Business would generally apply to an item that is to be added to the Agenda due to an urgent statutory time requirement, or an emergency, or time sensitivity".

14.

ANNOUNCEMENTS

15.

CONFIDENTIAL ITEMS

• That, in accordance with Section 239 (2) of the Municipal Act, General Committee resolve into a confidential session to discuss the following matters:

15.1

LAND, BUILDING & PARKS CONSTRUCTION ISSUES

15.1.1

PROPOSED OR PENDING ACQUISITION OF LAND BY CITY OR LOCAL BOARD (WARD 1); [SECTION 239 (2)(c)]

16.

ADJOURNMENT