Council Meeting Agenda

Meeting Number: 5

Tuesday, April 22, 2025 at 1:00 P.m. - 4:30 P.m.

Live streamed

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1.

CALL TO ORDER

INDIGENOUS LAND ACKNOWLEDGEMENT

We begin today by acknowledging the traditional territories of Indigenous peoples and their commitment to stewardship of the land. We acknowledge the communities in circle. The North, West, South and Eastern directions, and Haudenosaunee, Huron- Wendat, Anishnabeg, Seneca, Chippewa, and the Mississaugas of the Credit peoples. We share the responsibility with the caretakers of this land to ensure the dish is never empty and to restore relationships that are based on peace, friendship, and trust. We are committed to reconciliation, partnership and enhanced understanding.

2.

DISCLOSURE OF PECUNIARY INTEREST

3.

APPROVAL OF PREVIOUS MINUTES

3.1

COUNCIL MINUTES - MARCH 25, 2025

Note: Attachment to be added when available

• 1. That the minutes of the Council Meeting held on March 25, 2025 be adopted.

4.

PRESENTATIONS

4.1

2025 CLEAN50 EMERGING LEADERS AWARD - RECOGNITION

Clean50 Emerging Leaders Award 2025 – Jennifer Wong, Manager of Sustainability, Sustainability & Asset Management Division, Corporate Services Commission.

5.

DEPUTATIONS

6.

COMMUNICATIONS

6.1

MEMORANDUM - CANADA PUBLIC TRANSIT FUND – HOUSING SUPPLY AND AFFORDABILITY ACTION PLAN, JOINT GRANT SUBMISSION FOR HIGHWAY 7 EAST BUS RAPID TRANSIT

(Item 7.2.4)

• 1. That the memo titled “Canada Public Transit Fund – Housing Supply and Affordability Action Plan, Joint Grant Submission for Highway 7 East Bus Rapid Transit”, dated April 22, 2025, be received; and further,
  2. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

7.

REPORT OF STANDING COMMITTEE

7.1

REPORT NO. 9 GENERAL COMMITTEE (APRIL 1, 2025)

Please refer to your April 1, 2025 General Committee Agenda for reports.

• That the report of the General Committee be received & adopted. (Items 1 to 9):

7.1.1

AUDITOR GENERAL - UPDATE PRESENTATIONS & REPORTS (7.0)

• 1. That the following presentations from the Auditor General be received: 
     
     a. Fleet Operations Audit - Presentation;
     b. Cornell Community Park - Lessons Learned Review - Presentation;
     c.  Auditor General - Follow Up Procedure Report - Presentation;
     d. Contact Centre Review - Presentation; and,
     
     
  2. That the following reports regarding updates from the Auditor General be received:
     
     a. Fleet Operations Audit;
     b. Cornell Community Park - Lessons Learned Review;
     c. Auditor General - Follow Up Report;
     d. Contact Centre Review - Final Report be received; and further,
     
     
  3. That staff be authorized and directed to do all things necessary to give effect to this resolution.

7.1.2

177-R-24 ELECTRICAL SERVICES FOR VARIOUS CITY FACILITIES (7.12)

• 1. That the report entitled “177-R-24 Electrical Services for Various City Facilities” be received; and,
  2. That the contract be awarded to the highest ranked / Lowest Priced bidder, Igman Electric Ltd., for a term of four years in the estimated amount of $1,594,160.00 inclusive of HST as per the following;
     Year 1 - April 1, 2025 - March 31, 2026 - $ 398,540.00
     Year 2 - April 1, 2026 - March 31, 2027 - $ 398,540.00
     Year 3 - April 1, 2027 - March 31, 2028 - $ 398,540.00
     Year 4 - April 1, 2028 - March 31, 2029 - $ 398,540.00
     Total: $ 1,594,160; and,
     
     Pricing will be firm for the initial two years of the contract ending March 31, 2027 and year 3 commencing April 1, 2027 will be subject to Consumer Price Index (CPI) increase to a maximum of 3%; and,
  3. That the contract includes an option for the City (in its sole discretion) to extend the contract for up to four additional years to be exercised in two (2) year periods. Pricing will be subject to CPI increase to a maximum of 3% if the extension is exercised on April 1, 2029 and again on April 1, 2031; and,
  4. That the Director of Sustainability & Asset Management and Senior Manager of Procurement & Accounts Payable be authorized to extend the contract for an additional four years, in two (2) year periods, subject to adoption of the annual operating budget and satisfactory performance; and,
  5. That the estimated annual amount of $398,540.00 (inclusive of HST) be funded from various operating accounts; and,
  6. That the annual operating shortfall in 2025 in the amount of $103,290 (budget of $295,250 – cost of award of $398,540) be absorbed as part of the 2025 results of operations and that the incremental operating budget impact as a result of the shortfall be adjusted as part of the 2026-2033 operating budgets subject to adoption; and,
  7. That the award amounts in 2026 to 2033 be subject to Council adoption of the respective annual operating budgets; and further,
  8. That staff be authorized and directed to do all things necessary to give effect to this resolution.

7.1.3

138-R-24 - CONSULTING SERVICES FOR PRE-DESIGN, DETAILED DESIGN AND TENDER PREPARATION FOR THE GLYNNWOOD TRIBUTARY AREA SURCHARGE FLOOD REMEDIATION (7.12)

• 1. That the report entitled “138-R-24 - Consulting Services for Pre-Design, Detailed Design and Tender Preparation for the Glynnwood Tributary Area Surcharge Flood Remediation” be received; and,
  2. That the contract for 138-R-24 - Consulting Services for Pre-Design, Detailed Design and Tender Preparation for the Glynnwood Tributary Area Surcharge Flood Remediation be awarded to the highest ranked, lowest priced Bidder, AECOM Canada Ltd. in the amount of $970,536.97 inclusive of HST; and,
  3. That provisional allowances in the amount of $396,864.00, inclusive of HST, be established for subsurface utility engineering (SUE) Level A, permit to take water, utility relocation inspection, excess soil management, additional boreholes and monitoring wells, additional legal survey, additional analysis to identify new solutions as a result of the pond modelling, design support during construction and for an annual external financial audit which may be required; and,
  4. That a 10% contingency in the amount of $136,740.10 inclusive of HST, be established to cover any additional design costs and that authorization to approve expenditures of the contingency amount up to the specified limit be in accordance with the Expenditure Control Policy; and,
  5. That the Engineering Department Capital Administration fee in the amount of $135,372.70 be transferred to revenue account 640-998-8871 (Capital Administration Fee); and,
  6. That the cost in the amount of $1,639,513.77 ($970,536.97 + $396,864.00 + $136,740.10 + $135,372.70) be funded from capital account 083-5350-24408-005 with available budget of $1,299,900; and,
  7. That the budget shortfall in the amount of $339,613.77 be funded from Stormwater Fee Reserve; and further,
  8. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

7.1.4

AWARD OF CONTRACT #012-R-24 JANITORIAL AND CARPET CLEANING SERVICES FOR VARIOUS CITY LOCATIONS (7.0)

• 1. That the report entitled “Award of Contract #012-R-24 Janitorial and Carpet Cleaning Services for Various City Locations” be received; and,
  2. That the contract be awarded to the highest ranked / lowest priced bidder, Kleenway Building Maintenance, for a term of four years in the total amount of $3,153,233.44 inclusive of HST as per the following;
     Year 1 - June 1, 2025 - May 31, 2026 - $ 788,308.36
     Year 2 - June 1, 2026 - May 31, 2027 - $ 788,308.36
     Year 3 - June 1, 2027 - May 31, 2028 - $ 788,308.36
     Year 4 - June 1, 2028 - May 31, 2029 - $ 788,308.36
     Total: $ 3,153,233.44; and,
     
     Pricing will be firm for the initial two years of the contract ending May 31, 2027 and year 3 commencing June 1, 2027 will be subject to Consumer Price Index (CPI) increase to a maximum of 3%; and,
  3. That the contract includes an option for the City (in its sole discretion) to extend the contract for up to four additional years to be exercised in two (2) year periods. Pricing will be subject to CPI increase to a maximum of 3% if the extension is exercised on June 1, 2029 and again on June 1, 2031 for a total maximum increase of 9% over 8 years if extension years are exercised; and,
  4. That the Director of Sustainability & Asset Management and Senior Manager of Procurement & Accounts Payable be authorized to extend the contract for an additional four years, in two (2) year periods, subject to adoption of the annual operating budget, vendor performance; and,
  5. That the annual amount of $788,308.36 (inclusive of HST) be funded from various operating accounts; and,
  6. That the award amounts in 2026 to 2033 be subject to Council adoption of the respective annual operating budgets; and,
  7. The 2025 annual budget shortfall of $125,465.36 be reported as part of the year end results of operations and that the future departmental operating budgets be adjusted accordingly, subject to approval of the 2026-2033 operating budgets; and further,
  8. That staff be authorized and directed to do all things necessary to give effect to this resolution.

7.1.5

AWARD OF CONTRACT #164-R-24 SUPPLY AND DELIVERY OF BRANDED MERCHANDISE AND WORKPLACE APPAREL (7.12)

• 1. That the report entitled “Award of Contract #163-R-24 Supply and Delivery of Branded Merchandise and Workplace Apparel” be received; and,
  2. That the contract be awarded to the lowest priced, highest ranked bidder, Five Star Enterprise, for a term of two years in the total amount of $410,686 inclusive of HST as per the following;
     April 1, 2025 - March 31, 2026 - $ 205,343.00
     April 1, 2026 - March 31, 2027 - $ 205,343.00
     Total: $ 410,686; and,
  3. That the contract includes an option for the City (in its sole discretion) to extend the contract for up to two additional years. Pricing will be firm for the initial term of the contract (April 1, 2025 to March 31, 2027), and options to extend in years 3-4 (April 1, 2025 to March 31, 2027) will be subject to Consumer Price Index (CPI) increase to a maximum of 2%; and,
  4. That the Director of Recreation and Senior Manager of Procurement & Accounts Payable be authorized to extend the contract for an additional two years subject to adoption of the annual operating budget, vendor performance, and an increase based on the CPI to a maximum of 2%; and,
  5. That the annual amount of $205,343.00 (inclusive of HST) be funded from various operating accounts as illustrated in the financial considerations section; and,
  6. That the award amounts in 2026 to 2029 be subject to Council adoption of the respective annual operating budgets; and further,
  7. That staff be authorized and directed to do all things necessary to give effect to this resolution.

7.1.6

THE MECP - MARKHAM DISTRIBUTION SYSTEM - DRINKING WATER INSPECTION REPORT, JANUARY 30, 2025 (5.3)

• 1. That the report entitled “The MECP – Markham Distribution System – Drinking Water Inspection Report, January 30, 2025” be received; and further,
  2. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

   

7.1.7

CITY PARKS AND PUBLIC PROPERTIES BY-LAW (5.0)

(By-law 2025-27)

• 1. That the report entitled “City Parks and Public Properties Bylaw” be received; and,
  2. That the By-law, attached hereto as "2025 City Parks and Public Properties Bylaw", be approved, and brought forward to a future Council meeting to be enacted without further notice; and further,
  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

7.1.8

PARTNERSHIP IN EDUCATION (3.0)

• 1. That the Chief Administrative Officer be authorized to execute this, and any future Donation Agreement related to fire education, between the City of Markham and Seneca College, or other entity, and any and all associated documents, upon satisfactory review by the City Solicitor; and further,
  2. That staff be authorized and directed to do all things necessary to give effect to this resolution.

7.1.9

"BUY CANADIAN" PROCUREMENT STRATEGIES (7.0)

(By-law 2025-33)

• 1. That the report “Buy Canadian” Procurement Strategies be received; and,
  2. That Council approve in principle, a “Buy Canadian” approach in the City’s procurement of goods and services, where feasible and in the best interest of the City, and in compliance with applicable trade agreements and legislation; and,
  3. That the Senior Manager, Procurement, as approved by the City Treasurer and in consultation with the City Solicitor or their designate, be authorized to implement (as a temporary measure in response to U.S. tariffs) amendments to the City’s Procurement By-law and associated policies and procedures to give effect to the “Buy Canadian” approach noted under Recommendation #2, including, but not limited to:
     a.    Amendment of Part II - Methods of Procurement, Sections 5.1, 6.1 and 8.1 and Appendix A of Procurement By-Law 2017-8 to increase the open procurement dollar thresholds to match the dollar thresholds applicable to municipalities under the Canadian Free Trade Agreement (CFTA), to enable Staff to procure goods and services directly from Canadian vendors below the thresholds; 
     b.    Inclusion of the requirement or preference, where feasible, in the best interests of the City and in compliance with the City’s trade agreement obligations, for the procurement of Canadian goods and services; and,
  4. That the Senior Manager, Procurement and the applicable Director, with approval from the City Solicitor and City Treasurer (or their designates), be authorized to amend or establish contracts for goods and services, as required, to manage the impacts of tariffs on costs and supply chains and ensure continuity of business operations in compliance with the City’s Expenditure Control Policy; and further,
  5. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

7.2

REPORT NO. 10 DEVELOPMENT SERVICES COMMITTEE (APRIL 8, 2025)

Please refer to your April 8, 2025 Development Services Committee Agenda for reports.

• That the report of the Development Services Committee be received & adopted. (Items 1 to 9):

7.2.1

ROUGE RIVER WATERSHED PLAN UPDATE (10.8)

•  

  1. That the report entitled “Rouge River Watershed Plan Update”, be received; and further,
  2. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

7.2.2

RECOMMENDATION REPORT – DESIGNATION OF PRIORITY PROPERTIES – PHASE XVI (16.11.3)

• 1. That the Staff report, dated April 8, 2025, titled, "RECOMMENDATION REPORT, Designation of Priority Properties – Phase XVI”, be received; and,
  2. That the June 14, 2023, recommendation from the Heritage Markham Committee, in support of the designation of the following properties under Part IV, Section 29 of the Ontario Heritage Act (in accordance with Appendix ‘B’), be received as information:  
     •    10224 Highway 48 (Ward 6): “Christian and Nancy Hoover House”
     •    10388 Highway 48 (Ward 6): “Jesse and Emma Byer House”
     •    10535 & 10537 McCowan Road (Ward 6): “Joseph & Mary Steckley Houses”; and, 
  3. That Council state its intention to designate 10224 Highway 48 (Ward 6) under Part IV, Section 29 of the Ontario Heritage Act in recognition of its cultural heritage significance; and,
  4. That Council state its intention to designate 10388 Highway 48 (Ward 6) under Part IV, Section 29 of the Ontario Heritage Act in recognition of its cultural heritage significance; and,
  5. That Council state its intention to designate 10535 & 10537 McCowan Road (Ward 6) under Part IV, Section 29 of the Ontario Heritage Act in recognition of its cultural heritage significance; and,
  6. That if there are no objections to the designation in accordance with the provisions of the Ontario Heritage Act, the Clerk’s Department be authorized to place a designation by-law before Council for adoption; and,
  7. That if there are any objections in accordance with the provisions of the Ontario Heritage Act, the matter return to Council for further consideration; and, 
  8. That the deputation from Matthew Helfand and written correspondence from Eileen P.K. Costello regarding 10224 Highway 48, be received; and, 
  9. That the notice to designate for 10224 Highway 48 be postponed for six weeks; and further,
  10. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

7.2.3

CYCLING AND PEDESTRIAN ADVISORY COMMITTEE (CPAC) - MOTION FROM DEVELOPMENT SERVICES COMMITTEE (16.34)

On April 8, 2025, the Development Services Committee endorsed the following recommendation from the Cycling and Pedestrian Advisory Committee (CPAC) from the CPAC meeting of February 20, 2025.

• Whereas when weather allows, Markham residents benefit from an extensive system of parks and green spaces, and pathways through those parks and green spaces; and,

  
  Whereas most of our park assets are not accessible for as many as 4 months a year due to winter weather; and,

  
  Whereas outdoor winter activity should be encouraged to address the physical and mental health of residents; and,

  
  Whereas City Council has endorsed an Active Transportation Master Plan (ATMP) in 2021 that recommends pedestrian and cycling network capital improvements to encourage people of all ages and abilities to walk and cycle; and,

  
  Whereas the ATMP includes a recommendation on “Implement a pilot project to provide winter maintenance of a cycling spine network to evaluate costs and uptake; and,

  
  Whereas the City of Markham implemented the winter maintenance pilot project for some paved park pathways since 2021, and provided a feasibility analysis (See appendix 1, staff report May 10, 2021, and appendix 2, staff memorandum July 13. 2021); and,

  
  Whereas the 2021 reports analysed paving and maintaining all park pathways and at that time the cost was determined by council to be excessive; and,

  
  Whereas the council-endorsed Greenprint Sustainability Plan suggests aggressive measures to reduce the environmental impact of city activities; and,

  
  Whereas the council-endorsed Markham Municipal Energy Plan includes a commitment to net zero emissions by 2050; and,

  
  Whereas Markham is currently developing the Vision Zero Road Safety Plan, School Zones Safety Guide and the Transportation Master Plan, all of which would have a variety of means to provide a safer walking and cycling network; and,

  
  Whereas the city is committed to the development of “complete communities” such that extensive walking facilities are provided and walking is encouraged for short trips; and,

  
  Whereas walking facilities of all types should be considered as part of the city’s transportation network 365 days a year, as are roads; and,

  
  Whereas the current service level includes ploughing only a limited number of already-paved pathways that do not constitute an integrated network designed to serve significant destinations; and,

  
  Whereas networked transportation systems that serve destinations are typically more heavily used than non-networked transportation assets, such as dead-end streets; and,

  
  Whereas park and open space pathways often provide more direct routes to destinations than the ploughed sidewalk network; and,

  
  Whereas the city sponsors an Active School Travel program to encourage walking to and from schools, while approximately 40% of the school year (ten months between September to June) is in the winter (four months between December and March); and,

  
  Whereas pathways linking ploughed city sidewalks to school yards are generally not ploughed; and,

  
  Whereas unploughed park pathways are often heavily used but pose a safety risk due to icing and uneven surfaces; and,
  Whereas many local streets in mature neighbourhoods do not have sidewalks that might otherwise be ploughed in the winter; and,

  
  Therefore, now be it resolved:

  1. That the Cycling and Pedestrian Advisory Committee (CPAC) recommends that Markham Council direct staff to commission a feasibility study taking into consideration the engineering, operations and financial aspects with the aim of identifying a network of existing unpaved pathways to be paved and/or ploughed through parks and green spaces that links destinations, especially those frequented by children and youths throughout the city, such as public and secondary schools, community centres, shopping centres, and all roads with transit stops; and,
     
     
  2. That it is not recommended that all existing unploughed pathways be paved and ploughed; only those identified in the feasibility study that are considered part of a complete active transportation network serving appropriate destinations, should be considered for paving and ploughing; and,
     
     
  3. That CPAC recommends that the City work continue with the school boards to address unploughed pathways between ploughed city facilities and school yards; and,
     
     
  4. That CPAC recommends that Markham Council direct staff to include a 2026 capital budget submission to undertake the feasibility study; and,
     
     
  5. That CPAC recommends that staff report back to Markham Council in 2027 on the findings and recommendations of the feasibility study, and that staff update the Markham Active Transportation Master Plan to include the identified existing unpaved pathways as part of a prioritized multi-year capital implementation program; and further,
  6. That CPAC recommends to Markham Council that this motion be shared with the directors and all trustees of the York Region District School Board and the York Catholic District School Board.

7.2.4

CANADA PUBLIC TRANSIT FUND – HOUSING SUPPLY AND AFFORDABILITY ACTION PLAN, JOINT GRANT SUBMISSION FOR HIGHWAY 7 EAST BUS RAPID TRANSIT (10.0)

(Item 6.1)

• 1. That the April 8, 2025, report titled, “Canada Public Transit Fund – Housing Supply and Affordability Action Plan, Joint Grant Submission for Highway 7 East Bus Rapid Transit”, be received; and,
  2. That City Staff continue to work with York Region Rapid Transit Corporation in refining the justification for the Highway 7 East Bus Rapid Transit Corridor in support of the Ministry of Transportation Integrated Regional Plan submission under the Canada Public Transit Fund; and,
  3. That staff provide additional information related to the overall housing units and population growth; and further, 
  4. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

7.2.5

2024 CONSOLIDATED FINANCIAL STATEMENTS (7.1)

• 1. That the presentation titled “2024 Consolidated Financial Statements” be received; and,
  2. That the report titled “2024 Consolidated Financial Statements” be received; and,
  3. That Council approve the draft Consolidated Financial Statements of The Corporation of the City of Markham (the City), including Community Boards, Business Improvement Areas (BIAs), Destination Markham Corporation and Investment in Markham Enterprises Corporation (MEC), for the fiscal year ended December 31, 2024; and,
  4. That Council authorize Staff to publish the final audited Statements for the fiscal year ended December 31, 2024 upon receiving the Independent Auditors’ Report; and,
  5. That the KPMG  LLP Audit Findings Report for the year ended December 31, 2024 be received; and further,
  6. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

7.2.6

OFF LEASH DOG AREA POLICY (10.0)

• 1. That the April 8, 2025, report titled, “Off Leash Dog Area Policy”, be received; and,
  2. That the April 8, 2025, presentation titled, ‘Off-Leash Dog Area Policy’, be received; and,
  3. That Council approve the ‘Off Leash Dog Area Policy’ attached as ‘Attachment 1’; and,
  4. That Council approve the ‘Off Leash Dog Area Guidelines’ attached as ‘Attachment 2’; and,
  5. That Council approve a permanent Off-Leash Dog Area at Ada Mackenzie Park in Ward 8; and further,
  6. That Staff be authorized and directed to do all things necessary to give effect to this resolution. 

   

7.2.7

RECOMMENDATION REPORT, ZONING BY-LAW AMENDMENT AND DRAFT PLAN OF SUBDIVISION APPLICATIONS SUBMITTED BY FIRST ELGIN DEVELOPMENTS INC. AND FIRST ELGIN NORTH LTD. AT 3208 ELGIN MILLS ROAD EAST

TO FACILITATE THE DEVELOPMENT OF A RESIDENTIAL COMMUNITY WITH APPROXIMATELY 567 TOWNHOUSE AND DETACHED UNITS, A NEIGHBORHOOD PARK, AN ELEMENTARY SCHOOL, TWO STORMWATER MANAGEMENT FACILITIES AND THE SUPPORTING ROAD AND LANE NETWORK (WARD 2), FILE PLAN 23 129239 (10.5, 10.7)

• 1. That the report titled, “RECOMMENDATION REPORT, Zoning By-law Amendment and Draft Plan of Subdivision applications submitted by First Elgin Developments Inc. and First Elgin North Ltd. at 3208 Elgin Mills Road East to facilitate the development of a residential community with approximately 567 townhouse and detached units, a neighborhood park, an elementary school, two stormwater management facilities, and the supporting road and lane network (Ward 2), File PLAN 23 129239”, be received; and,
  2. That the Zoning By-law Amendment application submitted by First Elgin Developments Inc. and First Elgin North Ltd. to amend Zoning By-law 304-87, as amended, be endorsed in principle by Council and that the draft Zoning By-law attached hereto as Appendix ‘A’, be finalized and brought forward to a future Council meeting to be enacted without further notice; and,
  3. That the Draft Plan of Subdivision 19TM-23007 be endorsed in principle, subject to the draft conditions attached hereto as Appendix ‘B’, be brought forward to a future Council meeting once all outstanding matters have been resolved to the satisfaction of the Director, Planning and Urban Design; and,
  4. That the Director of Planning and Urban Design, or designate, be delegated authority to issue Draft Plan Approval, subject to the draft conditions set out in Appendix ‘B’, as may be amended by the Director of Planning and Urban Design, or designate; and,
  5. That Draft Plan Approval for Draft Plan of Subdivision 19TM-23007 will lapse after a period of three (3) years from the date of Council approval in the event that a Subdivision Agreement is not executed within that period; and,
  6. That servicing allocation for 567 units be assigned to Draft Plan of Subdivision 19TM-23007; and,
  7. That the servicing allocation will be revoke or reallocated after a period of three (3) years from the date of Council approval should the development not proceed in a timely manner; and further,
  8. That staff be authorized and directed to do all things necessary to give effect to this resolution.

7.2.8

CELEBRATE MARKHAM GRANT PROGRAM 2025-2026 – MAY 1, 2025 – MARCH 31, 2026 – FUNDING APPROVALS (10.16)

• 1. That the report titled, “Celebrate Markham Grant Program 2025-2026 – May 1, 2025 – March 31, 2026 – Funding Approvals” be received; and,
  2. That Council approve the recommendations of the Interdepartmental Staff Review Committee in Attachment 1, which includes 112 Celebrate Markham applicants for community-led events and programs, totaling $369,300; and,
  3. That Council approve $105,500 for City-led events and programs; and,
  4. That Council approve $30,000 for the Markham Arts Council annual programs and activities; and,
  5. That Staff be authorized and directed to manage the allocation of remaining incremental funding of $52,500 that was approved as part of Budget 2025 (total incremental funding of $92,500 less $40,000 allocated to the four major festivals = $52,500) annually based on the funding requirements for both applications and City-led events in a given year; and,
  6. That Council approve changes to Celebrate Markham financial procedures and reporting requirements noted in this report, and authorize City Staff to identify and implement further changes to streamline program administration as approved by the City Treasurer; and,
  7. That the unused Celebrate Markham Community Grant Program funding of $42,300 from the 2024-2025 Celebrate Markham funding stream be carried forward for the 2025-2026 Celebrate Markham funding stream; and,
  8. That any grant funding that was previously approved but unclaimed by the applicant up to three months after the funding cycle ends (i.e., by June 30th) be deemed cancelled, and the unclaimed but approved funding be retained in the Celebrate Markham funding pool for consideration for future applicants and City-led events; and,
  9. That funding disbursed under Celebrate Markham be conditional on recipients’ adherence to all program requirements, including financial reporting and due diligence requirements; and further,
  10. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

7.2.9

MARKHAM ONTARIO VEHICLE INNOVATION NETWORK DEMONSTRATION ZONE PROJECT – SCOOTY PILOT PROJECT EXTENSION

• 1. That the Information Report titled, “Markham Ontario Vehicle Innovation Network Demonstration Zone Project – Scooty Pilot Project Extension”, be received; and,
  2. That City Staff be authorized to extend the Scooty Pilot Project to October 31, 2025, to the satisfaction of the Director of Engineering and Director of Operations; and,
  3. That data and findings from the Scooty Pilot Project be incorporated into the Micro-mobility Strategy as part of the Markham Transportation Master Plan; and,
  4. That City Staff report back on continuing the e-scooter and e-bike program for the 2026 season and beyond; and further,
  5. That City Staff be authorized and directed to do all things necessary to give effect to this resolution.
      

8.

MOTIONS

9.

NOTICE OF MOTION TO RECONSIDER

10.

NEW/OTHER BUSINESS

As per Section 2 of the Council Procedural By-Law, "New/Other Business would generally apply to an item that is to be added to the Agenda due to an urgent statutory time requirement, or an emergency, or time sensitivity".

11.

ANNOUNCEMENTS

12.

BY-LAWS - THREE READINGS

That By-laws 2025-27 to 2025-33 be given three readings and enacted.

Three Readings

12.1

BY-LAW 2025-27, CITY PARKS AND PUBLIC PROPERTIES BY-LAW

Being a By-law to regulate the use of City Parks and Public Properties within the City of Markham.

(Item 7.1.7)

12.2

BY-LAW 2025-28, A BY-LAW TO AMEND BY-LAW 106-71 (HEAVY TRUCK TRAFFIC - ALBERT ST., JERMAN ST. & WASHINGTON ST.)

Being a By-law that amends Schedule 14 of Traffic By-law 106-71 pertaining to “Heavy Truck Traffic Prohibition” for Albert Street, Jerman Street and Washington Street.

12.3

BY-LAW 2025-29, A BY-LAW TO DEDICATE CERTAIN LANDS AS PART OF THE HIGHWAYS OF THE CITY OF MARKHAM (BACKUS COURT, BLOCK 63, PLAN M-1976)

Being a By-law to dedicate certain lands (Backus Court - Block 63, Plan M-1976)

12.4

BY-LAW 2025-30, A BY-LAW TO DESIGNATE PART OF A CERTAIN PLAN OF SUBDIVISION NOT SUBJECT TO PART LOT CONTROL (MARKLAND RESIDENTIAL CORPORATION C/O ERNST & YOUNG INC.)

Being a By-law applies to facilitate two lots for future development. (Part of Block 2, on Registered Plan 65M-3925, designated Parts 1-11 (inclusive),Plan 65R-41331)

12.5

BY-LAW 2025-31, 7200 AND 7290 LESLIE STREET- OFFICIAL PLAN AMENDMENT NO. 63 (NATIONAL SPIRITUAL ASSEMBLY OF THE BAHA’I’S OF CANADA) 

The OPA NO. 63 modifies the City’s 2014 Official Plan to rezone the lands to permit three apartment buildings, townhouses, preservation of a detached heritage dwelling and a public park on the subject lands. (Bahá’í National Centre And Canadian National Temple At 7200 And 7290 Leslie Street (Ward 1), File Plan 22 262723 (10.3, 10.5))

(Report No. 4, Item 7.2, Council, February 25, 2025)

(By-law 2025-32)

12.6

BY-LAW 2025-32, 7200 AND 7290 LESLIE STREET- ZONING BY-LAW AMENDMENT (NATIONAL SPIRITUAL ASSEMBLY OF THE BAHA’I’S OF CANADA) 

Being a By-law to amend By-laws 1767, 304-87, 2612 and 2024-19, that re-zones lands located at 7015, 7290 and 7290 Leslie Street. 
The purpose of this By-law is to remove the subject lands to permit a new Báhá’i National Centre building that includes administrative offices, meeting rooms and dormitory facilities, and a National Temple building for the Báhá’i faith, on the subject lands. (Ward 1), File Plan 22 262723 (10.3, 10.5)

(Report No. 4, Item 7.2, Council, February 25, 2025)

(By-law 2025-31)

12.7

BY-LAW 2025-33, A BY-LAW TO AMEND BY-LAW 2017-8, A DELEGATION BY-LAW BEING A BY-LAW TO ESTABLISH PROCUREMENT, SERVICE AND DISPOSAL REGULATIONS AND POLICIES

Being a By-law to amend By-law 2017-8, the City’s Procurement By-law and associated policies and procedures to give effect to the “Buy Canadian” approach

(Item 7.1.9)

13.

CONFIDENTIAL ITEMS

• That, in accordance with Section 239 (2) of the Municipal Act, Council resolve into a private session to discuss the following confidential matters:

13.1

COUNCIL

13.1.1

CONFIDENTIAL COUNCIL MINUTES - MARCH 25, 2025

[ MUNICIPAL ACT 2001, SECTION 239 (2) (e)(f)]

Note: Attachment to be added when available

13.1.2

REQUEST FOR DIRECTION - ONTARIO LAND TRIBUNAL APPEAL ON SITE PLAN CONTROL APPLICATION FEES, AT 570, 590, 600 ENTERPRISE BOULEVARD (10.5)

(LITIGATION OR POTENTIAL LITIGATION, INCLUDING MATTERS BEFORE ADMINISTRATIVE TRIBUNALS, AFFECTING THE MUNICIPALITY OR LOCAL BOARD;) [MUNICIPAL ACT, 2001, Section 239 (2) (e)]

13.1.3

DESTINATION MARKHAM CORPORATION BOARD OF DIRECTORS APPOINTMENTS (16.24)

PERSONAL MATTERS ABOUT AN IDENTIFIABLE INDIVIDUAL, INCLUDING MUNICIPAL OR LOCAL BOARD EMPLOYEES [MUNICIPAL ACT, 2001, Section 239 (2)(b)]

Destination Markham Corporation Board of Directors Appointment

13.2

GENERAL COMMITTEE - REPORT NO. 9 GENERAL COMMITTEE (APRIL 1, 2025)

13.2.1

INFORMATION EXPLICITLY SUPPLIED IN CONFIDENCE TO THE MUNICIPALITY OR LOCAL BOARD BY CANADA, A PROVINCE OR TERRITORY OR A CROWN AGENCY OF ANY OF THEM; CYBER SECURITY REPORT BY THE AUDITOR GENERAL (7.0) [SECTION 239 (2)(h)]

[Municipal Act, 2001, Section 239 (2) (h)] (7.0)

13.3

DEVELOPMENT SERVICES COMMITTEE

13.3.1

REPORT NO. 7 DEVELOPMENT SERVICES COMMITTEE (MARCH 18, 2025)

13.3.1.1

REQUEST FOR LEGAL ADVICE - 8180 - 8220 BAYVIEW LIMITED PARTNERSHIP, APPLICATIONS FOR OFFICIAL PLAN AMENDMENT AND ZONING BY-LAW AMENDMENT (10.5)

TO PERMIT A MIXED-USE MID-RISE BUILDING AT 8190 TO 8200 BAYVIEW AVENUE (WARD 1), FILE PLAN 23 125307 (10.3, 10.5) [MUNICIPAL ACT, 2001, Section 239 (2) (f)]

13.3.2

REPORT NO. 10 DEVELOPMENT SERVICES COMMITTEE (APRIL 8, 2025)

13.3.2.1

OLT APPEAL BY NEWDEV INVESTMENTS LTD. AND 1375920, ONTARIO LIMITED OF THE OFFICIAL PLAN AMENDMENT, ZONING BY-LAW AMENDMENT, AND SITE PLAN APPLICATIONS AT 5305 AND 5307 HIGHWAY 7 EAST (WARD 4) (10.3, 10.5, 10.6)

(LITIGATION OR POTENTIAL LITIGATION, INCLUDING MATTERS BEFORE ADMINISTRATIVE TRIBUNALS, AFFECTING THE MUNICIPALITY OR LOCAL BOARD;) [MUNICIPAL ACT, 2001, Section 239 (2) (e)]

13.3.2.2

OLT APPEAL BY TERRABONA 7115 YONGE LTD. OF THE OFFICIAL, PLAN AND ZONING BY-LAW AMENDMENT APPLICATIONS AT 7115, YONGE STREET AND 8 TO 14 GRANDVIEW AVENUE (WARD 1) (10.3, 10.5)

(LITIGATION OR POTENTIAL LITIGATION, INCLUDING MATTERS BEFORE ADMINISTRATIVE TRIBUNALS, AFFECTING THE MUNICIPALITY OR LOCAL BOARD;) [MUNICIPAL ACT, 2001, Section 239 (2) (e)]

13.3.2.3

OLT APPEALS BY GRMADA HOLDINGS INC. OF THE OFFICIAL PLAN AND ZONING BY-LAW AMENDMENT APPLICATIONS AT 7509 AND 7529 YONGE STREET (WARD 1) (10.3, 10.5)

(LITIGATION OR POTENTIAL LITIGATION, INCLUDING MATTERS BEFORE ADMINISTRATIVE TRIBUNALS, AFFECTING THE MUNICIPALITY OR LOCAL BOARD;) [MUNICIPAL ACT, 2001, Section 239 (2) (e)]

14.

CONFIRMATORY BY-LAW - THREE READINGS

• That By-law 2025-26 be given three readings and enacted.

  Three Readings

  BY-LAW 2025-26 A BY-LAW TO CONFIRM THE PROCEEDINGS OF THE COUNCIL MEETING OF APRIL 22, 2025.
  
  

15.

ADJOURNMENT