General Committee Agenda

Meeting Number: 3
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Live streamed

Please bring this General Committee Agenda to the Council meeting on March 25, 2025

1.
CALL TO ORDER

 

INDIGENOUS LAND ACKNOWLEDGEMENT


We begin today by acknowledging the traditional territories of Indigenous peoples and their commitment to stewardship of the land. We acknowledge the communities in circle. The North, West, South and Eastern directions, and Haudenosaunee, Huron- Wendat, Anishnabeg, Seneca, Chippewa, and the Mississaugas of the Credit peoples. We share the responsibility with the caretakers of this land to ensure the dish is never empty and to restore relationships that are based on peace, friendship, and trust. We are committed to reconciliation, partnership and enhanced understanding.

2.
DISCLOSURE OF PECUNIARY INTEREST

 

3.
APPROVAL OF PREVIOUS MINUTES

 

3.1
MINUTES OF THE FEBRUARY 11, 2025 GENERAL COMMITTEE (16.0)

 
    1. That the minutes of the February 11, 2025 General Committee meeting be confirmed.

4.
PRESENTATIONS

 

5.
DEPUTATIONS

 

6.
COMMUNICATIONS

 

6.1
YORK REGION COMMUNICATIONS (13.4)

 

Note:   Questions regarding Regional correspondence should be directed to Chris Raynor, Regional Clerk.


The following York Region Communications are available on-line only.

7.
PETITIONS

 

8.
CONSENT REPORTS - FINANCE & ADMINISTRATIVE MATTERS

 

8.1
2024 SUMMARY OF REMUNERATION AND EXPENSES FOR COUNCILLORS AND APPOINTEES TO BOARDS (7.0)

 

K. Soneji, ext. 2681

    1. That the report entitled “2024 Summary of Remuneration and Expenses for Councilors and Appointees to Boards” be received; and further,
    2. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

8.2
030-S-25 SUPPLY & DELIVERY OF ONE BUCKET TRUCK (7.12)

 

S. Dollmaier, ext. 2275 / M. Lee, ext. 2239

    1. That the report entitled “030-S-25 Supply & Delivery of One Bucket Truck” be received; and,
    2. That the contract 030-S-25 for the supply and delivery of one bucket truck be awarded to Allan Fyfe Equipment Ltd. in the total amount of $393,645.33, inclusive of HST; and,
    3. That the award amount of $393,645.33 be funded from project #24418 Corporate Fleet Replacement – Non-Fire (account 057-6150-24418-005) with a budget available of $405,306.00; and, 
    4. That the budget remaining in the amount of $11,660.67 ($405,306.00 - $393,645.33) be returned to the original funding source; and, 
    5. That the tendering process be waived in accordance with Purchasing By-Law 2017-18, Part II, Section 11.1: 
      (e)  where the City is acquiring specialized vehicles or equipment…in which case the sources of supply may be identified based on technical specifications prepared by the User Department…; and,
      (g) where it is in the City’s best interest not to solicit a competitive Bid; and further,
    6. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

8.3
051-S-25 SUPPLY AND DELIVERY OF ONE SINGLE AXLE AND ONE TANDEM AXLE TRUCK COMPLETE WITH WINTER CONTROL EQUIPMENT (7.12)

 

S. Dollmaier, ext. 2275 / M. Lee, ext. 2239

    1. That the report entitled “051-S-25 Supply & Delivery of One Single Axle Truck and One Tandem Axle Truck” be received; and,
    2. That the contracts for the supply and delivery of one single axle truck be awarded as follows:
      a)    Supply and delivery of one truck and chassis be awarded to Premier Truck Group in the amount of $171,045.85 inclusive of HST; and,
      b)    Supply, installation, delivery and upfit of the winter control equipment on this one truck and chassis be awarded to Viking Cives in the amount of $214,159.01 inclusive of HST; and,
      c)    That the total award amount for one single axle truck of $385,204.86 ($171,045.85 + $214,159.01) inclusive of HST be funded from capital project #25192 (057-5350-25192-005 New Fleet - Main Street Unionville) with available budget of $420,900.00; and,

    3. That the budget remaining for the one single axle truck (project #25192) in the amount of $35,695.14 ($420,900.00 - $385,204.86) be retained in the project for any future unforeseen related expenditure, with any remaining surplus budget being returned to the original funding source at the time of project closure; and,

    4. That the contracts for the supply and delivery of one tandem axle truck be awarded as follows: 
      a)    Supply and delivery of one truck and chassis be awarded to Premier Truck Group in the amount of $220,063.64 inclusive of HST; and,
      b)    Installation and upfitting of the winter control equipment on this truck and chassis be awarded to Viking Cives in the amount of $220,920.96, inclusive of HST; and,
      c)    That the total award amount of $440,984.60 ($220,063.64 + $220,920.96) inclusive of HST be funded from capital project #24418 (057-6150-24418-005 Corporate Fleet Replacement – Non-Fire) with available budget of $494,739.00; and,
    5. That the budget remaining for the tandem axle truck (project #24418) in the amount of $53,754.40 ($494,739.00 - $440,984.60) retained in the project for any future unforeseen related expenditure, with any remaining surplus budget being returned to the original funding source at the time of project closure; and, 
    6. That the tendering process be waived in accordance with Purchasing By-Law 2017-18, Part II, Section 11.1 
      (e)  where the City is acquiring specialized vehicles or equipment…in which case the sources of supply may be identified based on technical specifications prepared by the User Department…; and,
      (g) where it is in the City’s best interest not to solicit a competitive Bid; and further,
    7. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

9.
CONSENT REPORTS - ENVIRONMENT & SUSTAINABILITY MATTERS

 

9.1
ANNUAL WATER QUALITY REPORT (JANUARY - DECEMBER) (5.3)

 

C. Ching, ext. 2035

    1. That the report titled “Annual Water Quality Report (January-December 2024)” as required by Schedule 22 of Ontario Regulation 170/03, under the Safe Drinking Water Act, 2002, enclosed herein be received; and,
    2. That the Annual 2024 Regulatory Water Quality Report (Attachment “A”), containing information for the Ministry of the Environment, Conservation and Parks (MECP) on water supply and quality as required by Section 11 of Ontario Regulation 170/03, under the Safe Drinking Water Act, 2002, be received; and,
    3. That Council acknowledge that staff posted the Annual 2024 Detailed Regulatory Water Quality Report on the City’s website and that it has been made available electronically and in hard copy version by February 28, 2025 as per regulations; and further,
    4. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

10.
REGULAR REPORTS - FINANCE & ADMINISTRATIVE MATTERS

 

10.1
DEFERRAL OF DEVELOPMENT CHARGES FOR HIGH-RISE RESIDENTIAL BUILDINGS (7.11)

 

K. Ross, ext. 2126

    1. That the report entitled, “Deferral of Development Charges for High-Rise Residential Buildings” be received; and,
    2. That the attached Development Charge Deferral Policy - High-Rise Residential Buildings be approved; and,
    3. That the Treasurer be authorized to modify the Policy to make any administrative changes deemed necessary for the implementation of the deferrals; and,
    4. That the Treasurer be authorized to execute Development Charge deferral agreements, in a form satisfactory to the City Solicitor; and further,
    5. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

11.
MOTIONS

 

12.
NOTICES OF MOTION

 

13.
NEW/OTHER BUSINESS

 

As per Section 2 of the Council Procedural By-Law, "New/Other Business would generally apply to an item that is to be added to the Agenda due to an urgent statutory time requirement, or an emergency, or time sensitivity".

14.
ANNOUNCEMENTS

 

15.
ADJOURNMENT

 
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